Official UK procurement notice
Multifunctional Print Devices and Associated Digital Transformation Solutions Framework
Authority: University of Essex (Education)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionThis is a framework for the supply of multifunctional print devices and a suite of associated digital transformation solutions. It is let by the University of Essex and is available for use by all organisations across the UK Public Sector.
CPV: Archiving services · Business and management consultancy services · Cameras · Card for printing · Colour graphics printers · Computer accessories · Computer equipment and supplies · Computer supplies · Computer support and consultancy services · Computer-related equipment · Digital cameras · Digital printing services · +88 more
How this framework works
From the published notice- Places
- up to 15 suppliers · 11 bids received (0.7 per place) · 11 appointed
The lotProcurement structure
single lot · value publishedLot #1This framework will provide access to a comprehensive suite of multifunctional print…AwardedPublished value£500,000,000
This framework will provide access to a comprehensive suite of multifunctional print devices and associated digital transformation solutions. It is being established to meet the needs of the University of Essex. It is also open for use by all contracting authorities across the UK public sector (and any future successors). These include (but not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and registered Social Landlords. Full details of the classification of eligible end user organisations and geographical areas is available at
www.dukefieldprocurement.co.uk/fts-eligible-users ↗
The Framework will be let across a single lot, with a maximum of 15 suppliers awarded a place on the framework.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60.00%
- Price: 40.00%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Multifunctional Print Devices and Associated Digital Transformation…” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 24 May 2024, 15:06 BST
- Last source update
- 9 Sept 2024, 09:39 BST
- Award evaluation window
- 1 Jul 2024 – …
- Authority reference
CA14075 - UOE/DU/MFD/01- FTS notice number
2024/S 000-028716- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046b6aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The University of Essex will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Procurement Regulations provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: The University of Essex's Internal Reference Number is UOE/DU/MFD/01. The framework is being delivered by the University of Essex and its partners Dukefield Procurement Ltd (who are a subsidiary of Dukefield Ltd). Dukefield Procurement Ltd are acting as agents of the University of Essex in the development and ongoing contract management of this framework. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at: https://suppliers.multiquote.com the tender is available from the opportunities menu on the login page of the site. The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. The University of Essex expressly reserves the rights: (a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time; (b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation; (c) to award a contract covering only part of the it's requirements if explicitly detailed within the tender documentation; (d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable; (e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought; (f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely; (g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/ discussion documents to the market where appropriate to the subject matter of this procurement; (h) the contracting authority will not be liable for any costs incurred by tenderers; (i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and (j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4). Tenderers should note, in reference to section IV.1.3), envisaged maximum number of participants to the framework: Where, following the evaluation of bids, more than one tenderer is tied with the same final evaluation score and are ranked in the last supplier award position, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the for the purpose of calculating the maximum number of suppliers under the framework. The contracting authority will award a framework agreement to additional tenderers on the framework beyond the stated maximum number, where their final evaluation score (s) is within 0.5% of the last placed position on the framework. For the avoidance of doubt, the last placed position in respect of this framework is fifteenth. Therefore, tenderers within 0.5%, along with the tenderer in last placed position, shall be deemed to occupy the last framework agreement contract award position for the framework.
How it was run
Official notice- Appointment period ends
- 8 Jul 2024, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 1 Jul 2024, 12:00 BST
Timeline
1 Jul 2024 → 9 Sept 2024 · 3 dates- Bids opened1 Jul 2024, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown8 Jul 2024, 12:00 BST
- Notice published9 Sept 2024, 09:39 BST
Notice history
2 events · 3 releases on Find a Tender · since 24 Jun 2024- Deadline moved to 8 Jul 2024, 12:00 BST24 Jun 2024, 10:33 BST+7 days · was 1 Jul 2024, 12:00 BST
- Status changed to complete9 Sept 2024, 09:39 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 1 Jul 2024 | 8 Jul 2024 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 1 Jul 2024 | 8 Jul 2024 | +7 d |
Extension
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Multifunctional Print Devices and Associated Digital Transformation Solutions Framework
- Signed
- 9 Sept 2024
- Value
- £500,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11bids | — | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Dukefield Procurement LimitedContracting authority
- Public SectorContracting authority
Framework contractors & participating bidders
11 commercial parties on the notice- Agilico Workplace Technologies LtdFramework contractor
- Apogee Corporation LimitedFramework contractor
- Aurora Managed Services LtdFramework contractor
- Canon UK LtdFramework contractor
- Konica Minolta Business Solutions (UK) LtdFramework contractor
- Kyocera Document Solutions (UK) LimitedFramework contractor
- RIGHT DIGITAL SOLUTIONS LIMITEDFramework contractor
- Ricoh UK LtdFramework contractor
- Vision Group (Holdings) LimitedFramework contractor
- Xerox (UK) LimitedFramework contractor
- sharp business systems UK PLCFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria