Official UK procurement notice
Multifunctional Devices and Associated Products & Services
Authority: Waythrough (Public body)·Consortium: 5 public authorities
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UKNorth East (UKC)North West (UKD)+5 more
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 17 Feb 2025awarded 23 Sept 2026
Lots 2max 2 per supplier
What is being bought2 lots · detail below
Published requirement descriptionProvision of Multifunctional Devices and Associated Products & Services across the waythrough group
CPV: Maintenance and repair of office machinery · Photocopying and offset printing equipment · Photocopying and thermocopying equipment · Printed books, brochures and leaflets · Printing and related services
How this framework works
From the published notice- Places
- up to 35 suppliers · 19 bids on the busiest of 2 lots (0.5 per place) · 27 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · evaluation weights differ by lotLot #1Multifunctional Devices and Associated Products and ServicesCancelled UK, North East +6
Leasing of photocopying facilities across the uk for waythrough group
- Extensions
- 49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1x12 month(s)
- Variant bids
- not allowed
30120000 Photocopying and offset printing equipment30121000 Photocopying and thermocopying equipment
Award criteria (2)
Published award criteria (2)
- Quality — 40.00%
- price — 60.00%
Lot #2Print and Design ServicesCancelled UK
This Lot is designed to meet the Print and Design requirements as well fully managed print services. The lot covers Print and Design, but members will define the level of services they require at a mini-competition stage, and as such it is expected that suppliers are able to offer a range of services through this lot. The lists of services are not exhaustive and include but not limited to:
• Flyers
• Curriculum Booklets
• Posters
• Wall Stickers
• Basic design, artwork, and page layout
• Alternative formats e.g., Braille, Electronic distribution format
• Digital Asset Management
• …
- Extensions
- 49 month(s) from the commencement date, with 37 initial month(s) and option to extend 1x12 month(s)
- Variant bids
- not allowed
22100000 Printed books, brochures and leaflets79800000 Printing and related services
Award criteria (2)
Published award criteria (2)
- Quality — 60.00%
- price — 40.00%
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits — there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Multifunctional Devices and Associated Products and Services | 40% | 60% | |
| 2 · Print and Design Services | 60% | 40% |
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Sept 2026, 16:27 BST
- Last source update
- 23 Sept 2026, 16:27 BST
- Award evaluation window
- 17 Feb 2025, 12:00 GMT — …
- Authority reference
CA17787 - CA17787- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d451
Review and risk notes
- Review procedure
The Contracting Authority will incorporate a minimum of a ten calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2015, provide for more…
aggrieved parties who have been harmed or are at risk of harm, by breach of the rules to take action in the High Court. Any such action must be brought promptly
How it was run
Run through: MultiQuote · Who buys & how to bid on MultiQuote
Access & registration note: Free
- Appointment period ends
- 17 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 17 Feb 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release
Timeline
3 published dates · Europe/London- Admission / appointment period endsperiod end, not a bid countdown17 Feb 2025, 12:00 GMT
- Bids opened17 Feb 2025, 12:00 GMT
- Notice publishedearlier today23 Sept 2026, 16:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastSuppliers appointed 27admitted to the panel · see the list ↓
Bids received 19busiest of 2 lots
Contracts signed 3latest 23 Sept 2026
3 suppliers are admitted to this framework without individual award values or dates — see the supplier list below.
Contracts
Multifunctional Devices and Associated Products & Services
- Signed
- 23 Sept 2026
- Value
- £373,000
- Status
- active
Multifunctional Devices and Associated Products and Services
- Signed
- 22 Apr 2025
- Value
- £300,000,000
- Status
- active
Print and Design Services
- Signed
- 22 Apr 2025
- Value
- £300,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Multifunctional Devices and Associated Products and Services | 19bids | — | — | — |
| 2 · Print and Design Services | 18bids | — | — | — |
Notice history
10 events · 6 releases on Find a Tender · since 11 Feb 2025- Status changed to complete23 Sept 2026, 16:27 BST
- Procurement method changed23 Sept 2026, 16:27 BST
- Buyer details updated23 Sept 2026, 16:27 BST
- Status changed7 Jul 2025, 14:53 BST
- Procurement method changed7 Jul 2025, 14:53 BST
- Status changed to complete9 May 2025, 10:57 BST
- Procurement method changed9 May 2025, 10:57 BST
- Status changed11 Feb 2025, 11:12 GMT
- Procurement method changed11 Feb 2025, 11:12 GMT
- Deadline withdrawn11 Feb 2025, 11:12 GMT
Published amendments (3 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Bid openingConditions for opening of tenders · IV.2.7 | 17 Feb 2025 | 20 Feb 2025 | +3 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 17 Feb 2025 | 20 Feb 2025 | +3 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 20 Feb 2025 | 27 Feb 2025 | +7 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 20 Feb 2025 | 27 Feb 2025 | +7 d |
| — | TextEstimated total value · II.1.5 | N/A | Estimated total value Value excluding VAT: £300,000,000 |
Extension
Extension
Add price (II.1.5)
Routine re-releases (6)
- 2025-02: 2 releases · 11 Feb 2025 — 19 Feb 2025
- 2025-01: 1 release · 17 Jan 2025
Contracting authority & participating public bodies
5 public bodies on the noticeConsortium members and other public bodies
- Crescent Purchasing Consortium LimitedContracting authorityBody governed by public lawEducation
- EducationContracting authority
- North Western Universities Purchasing Consortium LtdContracting authority
- Public SectorContracting authority
Dispute resolution & review bodies
- Crescent Purchasing ConsortiaMediation bodyReview bodyReview contact point
Framework contractors & participating bidders
27 commercial parties on the notice- AGNE Ltd. t/a AlphaGraphicsFramework contractor
- Agilico Workplace Technology LtdFramework contractor
- Apogee Corporation LimitedFramework contractor
- Aurora Managed Services LtdFramework contractor
- CDS (CORPORATE DOCUMENT SERVICES LIMITED)Framework contractor
- Canon UK LtdFramework contractor
- Chetham House T/A S F TaylorFramework contractor
- Cliffe EnterpriseFramework contractor
- Collector Set Printers (CSP)Framework contractor
- DS Repro LimitedFramework contractor
Show 17 more suppliers
- Harlow SolutionsFramework contractor
- Hobs 3DFramework contractor
- ITECH MANCHESTER LIMITEDFramework contractor
- Inc Dot Design & PrintFramework contractor
- Insight Systems ltdFramework contractor
- Konica Minolta Business Solutions (UK) LtdFramework contractor
- Kyocera Document Solutions (UK) LimitedFramework contractor
- Latcham Direct LtdFramework contractor
- OfficeXpress Europe LtdFramework contractor
- Ricoh UK LtdFramework contractor
- STIRLAND PATERSON (PRINTERS) LTDFramework contractor
- Sterling Press LtdFramework contractor
- Toshiba TEC UK Imaging Systems LTDFramework contractor
- Vision Group (Holdings) LimitedFramework contractor
- W & G BairdFramework contractor
- XeroxFramework contractor
- sharp business systems UK PLCFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria