Find a TenderPlanned procurementPreliminary market engagement notice
Published 3 Sept 2026, 10:03 BST

Official UK procurement notice

Millenium Lodge - Environmental Sensing System

Authority: Lincolnshire County Council (Local council)

GoodsAbove thresholdSME suitable
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected 1 Nov 2026from the planned procurement notice
Contract term 3 yrsends 31 Mar 2030 · starts 1 Apr 2027

What is being bought

Published requirement description

Millenium Lodge is a pathfinder 28 bedded Local Authority Secure Children’s Home, it is designed around the learning taken from visits to all secure children’s homes in the UK as well as the secure estate in Norway. The home will provide care for the most traumatised, vulnerable children in our society whilst catering for children placed through the Youth Justice System and children placed on Welfare Grounds.

LCC is considering the instalment of an in-room environmental sensing system across 28 children’s rooms within the secure unit. Any requirement would be for the provision of the system hardware, guidance and support of installation (which will be carried out by the LCC contractor responsible for the build) system configuration, guidance, training and support for staff in the use of the system, operational support and maintenance of and updates of the system.

The Council needs to establish how to balance the imperative to keep children safe with the equally important duty to preserve dignity, privacy, and relational care. Children placed in secure settings are among the most vulnerable in the care system, and as such, any intervention, particularly one involving human monitoring, must be held to a higher ethical and practice threshold than would apply in other contexts.

The rapid uptake in the adoption of new technologies has generated a growing concern around privacy, transparency, inclusion, and confidentiality. Within inpatient and custodial settings, there has been intense scrutinization around the use of restrictive and intrusive practices, for example, camera-based monitoring systems

CPV: Information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 3 yrsSME
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs)
Delivery: East MidlandsEligibility: SME eligible

Who is likely to bid for this lot ↓

Pipeline intelligence · planning stage: how this market runs before the tender is published

How Lincolnshire County Council buys Information systems (CPV 4881), and who usually turns up

Lincolnshire County Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Information systems (CPV 4881) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerLincolnshire County Council · all categories
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 148 of 192 known-size awards · market: CPV 4881 · East Midlands, n=11
77%9%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

Here, local means registered in East Midlands.

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 178 of 247 known-location awards · market: CPV 4881 · East Midlands, n=23
72%9%

Most of this buyer’s recorded winners are registered in East Midlands.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the deadline to the first award notice, on competitions that published both dates.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: 19 decided notices · market: CPV 4881 · UK-wide, n=7
32 days66 days

Half of these awards were announced within 32 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

Both shares are minimums: some awards have no bid count.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: at least 27 of 150 procurements with awards had no recorded rival · market: CPV 4881 · East Midlands, n=17
18%53%

Missing bid counts may hide more single-bid awards. This share is a minimum.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyer59 lots with bid counts · all categories
17% had one bid
The market5 lots with bid counts · CPV 4881 · East Midlands
20% had one bid
Buyer / market · select a colour for counts
1 bid17% / 20%
Buyer: 10 of 59 lots with published bid counts. Market: 1 of 5 lots with published bid counts.
2–347% / 40%
Buyer: 28 of 59 lots with published bid counts. Market: 2 of 5 lots with published bid counts.
4–614% / 40%
Buyer: 8 of 59 lots with published bid counts. Market: 2 of 5 lots with published bid counts.
7+22% / 0%
Buyer: 13 of 59 lots with published bid counts. Market: 0 of 5 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

Past prices are a guide, not a bid price.

Last 36 months.

This buyer35 lots with estimate and award · all categories
46% below estimate
The market26 lots with estimate and award · division 48 · East Midlands
58% below estimate
Buyer / market · select a colour for counts
Below estimate46% / 58%
Buyer: 16 of 35 lots with an estimate and award. Market: 15 of 26 lots with an estimate and award.
Within ±2%40% / 19%
Buyer: 14 of 35 lots with an estimate and award. Market: 5 of 26 lots with an estimate and award.
Above estimate14% / 23%
Buyer: 5 of 35 lots with an estimate and award. Market: 6 of 26 lots with an estimate and award.
2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1CPV 488136 monthsSME suitableEstimate not published
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 41 past lots.

A forecast, not a list of bidders.

—No model forecast yet10% single-bid risk
Past bids on 41 similar lots
1 bid10%
4 of 41 similar past lots received 1 bid (10%).
2–346%
19 of 41 similar past lots received 2–3 (46%).
4–634%
14 of 41 similar past lots received 4–6 (34%).
7+10%
4 of 41 similar past lots received 7+ (10%).
Comparable past lots usually drew 3 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—Estimate not published
The buyer published no estimate for this lot, so there is nothing to forecast against. A price prediction here would be a number about a number we do not have.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Sept 2026, 10:03 BST
Last source update
3 Sept 2026, 10:03 BST
Authority reference
PL26/065
FTS notice number
2026/S 000-083317
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Information systems
Delivery area
East Midlands (UKF3)
Official registry OCID
ocds-h6vhtk-06f0ee Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

3 Sept 2026 → 1 Apr 2027 · 4 dates
  1. Planning notice published47 days ago
    3 Sept 2026, 10:03 BST
  2. Market engagement28 days ago
    21 Sept 2026, 23:59 BST

    If not already registered, please follow this link to register on the Panacea e-tendering system and access the opportunity.

    app.panacea-software.com/lcc/Login.aspx ↗

    Once registered, please download, read and complete the Pre-Market Engagement Questionnaire.

    On completion of the Questionnaire please submit via the Panacea Portal

  3. Today
    20 Oct 2026
  4. Tender notice expectedin 13 days
    1 Nov 2026, 23:59 GMT
  5. Contract startsin 163 days
    1 Apr 2027

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    3 Sept 2026, 10:03 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Lincolnshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGRB-3736-CHZN County Offices, Newland, Lincoln, East Midlands, LN1 1YLContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure