MFF165-04 Ground Works Package 01

1. This Open Framework ('OFW') Invitation for Tender ("ITT") is for the undertaking of Ground Works on restoration Work Sites around the Peak District and South Pennines SAC.
2. The OFW period shall be 22nd September 2025 to 21st September 2031, subject to more than one Supplier being appointed to each Framework in the scheme of Frameworks ("the OFW Period").
3. The estimated value of this Open Framework is £7.2 million (excluding VAT).
4. A Framework is a contract between a contracting authority and one or more Suppliers that provides for the future award of contracts by the contracting authority to the Supplier or Suppliers.
5. Opening and operation of the Framework:

5.1 The Authority intends to re-open the Framework at the following points :

• Once during the period of 2 years from award of the first Framework under the scheme, and,
• Within a period of 2 years beginning on the award of the second Framework scheme.

5.2 The Authority reserves the right to adjust the indicative reopening schedule in response to operational requirements. Any changes will be communicated transparently and with sufficient notice via Find a Tender Service and to Existing Suppliers.

5.3 The final Framework will expire at the end of the period of 6 years beginning with the Framework Commencement Date (subject to more than one Supplier being appointed to each Framework in the scheme).

5.4 There will be no limit on the number of Suppliers that can be party to each of the Frameworks in the scheme.

5.5 Whenever the Framework is re-opened, the award of that new Framework will effectively close the existing agreement and create a new Framework. Any processes for the award of a Call-Off contract under the expired Framework that have already commenced can continue following the expiry of that Framework.

5.6 At the point of re-opening the Framework, suppliers will be notified of the re-opening by publication on Find a Tender Service. Existing Framework suppliers may also be directly contacted and invited to apply to join the new Framework.

5.7 During each re-opening, suppliers who are party to the Framework in existence immediately prior to the next Framework to be awarded (Existing Suppliers) will be required to:

5.7.1 Confirm whether they wish to be considered to join the new Framework in the scheme of frameworks, and, if they do:

5.7.2 Specify whether they wish to be considered by reference to either:

5.7.2.1 The fact that the Existing Supplier is party to the Framework in existence immediately prior to the next Framework to be awarded under the scheme. If an Existing Supplier chooses this option the earlier tender will not be re-assessed and the supplier will simply remain on the Framework; or

5.7.2.2 A tender relating to an earlier award under the scheme. If an Existing Supplier chooses this option the earlier tender will be re-assessed. There is no guarantee of re-appointment to the Framework; or

5.7.2.3 A new tender submitted in relation to the current award. If an Existing Supplier chooses this option the new tender will be assessed. There is no guarantee of re-appointment to the Framework.

5.8 Existing Suppliers can choose not to not join the new Framework.

5.9 All suppliers, whether new or Existing, will be subject to the same exclusion checks and compliance requirements, and all Existing Suppliers will be re-assessed against mandatory and discretionary exclusion grounds at each re-opening.

5.10 Full instructions will be provided at the point of re-opening the Framework.

5.11 In the event that only one supplier is appointed to any Framework in the scheme of Frameworks during the open Framework Period then the maximum term for the Framework, and the open Framework, will be 4 years from the date on which the single supplier Framework is awarded.

6. How prices are determined:

Prices are determined on an open competitive basis during the Further Competition (mini-competition) for each works package. Indicative prices only are requested as part of the information provided by bidders to be appointed to the OFW. These indicative prices will not be fixed and are for evaluation purposes only.

7. Selection process for award of contracts:

Detailed evaluation criteria for appointment to the OFW are set out in the ITT:

7.1 Section criteria for the Framework.

Framework Suppliers will be selected based on an evaluation using the criteria set out below:

7.1.1 Price (10% of the total score value);

10 x (Lowest Tender Price)÷(Supplier X's Price)

7.1.2 Quality Criteria (89% of the total score value):

7.1.2.1. Quality Criteria 1 - 45% of the total score value

Experience, Past Performance and ability to deliver work to meet the contract objectives and specifications

a. Description of works previously delivered including types, amount and timescales completed

b. Provision of references for above works

7.1.2.2. Quality Criteria 2 - 44% of the total score value

Technical and Delivery Capability

a. Description / list resources available

b. Description / list equipment available

c. Method statements for each works type

7.1.3 Social Value Criteria - 1% of the total score value

Description of how the Contractor would create positive impact on people and communities, through one or more of the following aspects of social value:

7.1.3.1 Social/wellbeing improvements for individuals and communities

7.1.3.2 Economic benefits that uplift society's wellbeing;

7.1.3.3 Environmental; encouraging sustainable processes.

Quality Criteria and Social Value Criteria responses will each be marked against the Quality scoring methodology in Table 1 in Section 1 of the ITT.

Suppliers may tender to be appointed to the Framework for any of the Elements of the Works. If a Supplier does not tender for the Framework for an Element, or scores '0, 1 or 2' for that Element(s) of Work the tender will be deemed non-compliant and rejected without further evaluation with regards to that Element. The Supplier will not be permitted to tender for that Element in any Further Competition (including MFF165-01 ) for the duration of that Framework. This does not prohibit a Supplier tendering for any Elements in subsequent Frameworks under the scheme. This is considered to be a Condition of Participation for the purposes of the Procurement Act 2023.

7.2 Section criteria for Further Competitions:

Evaluation criteria for Further Competitions for call-off contracts under the OFW will be set by the Authority, but will not fundamentally alter, the criteria specified below. The Authority user will be able to decide what percentage of marks it wants to allocate to each of the evaluation criteria, within the maximum and minimum amounts set out:

Evaluation Criteria (100%)

7.2.1 Price:

• Minimum and maximum%: 10-90%
• Sub-criteria: N/A
• Sub-criteria % of overall score: To be determined at further competition

7.2.2 Quality:

• Minimum and maximum%: 10-90%

7.2.2.1 Sub-criteria:

a. QC1 Experience, past performance and ability to deliver work to meet the contract objectives and specifications

b. QC2 Technical and delivery capability such as method statements, resources, equipment and schedules

c. Sub-criteria % of overall score: To be determined at further competition

7.2.3 Social Value, climate change and carbon reduction (if required):

• Minimum and maximum%: 0-10%

Sub-criteria: N/A

Sub-criteria % of overall score: To be determined at further competition.

Quality Criteria and Social Value Criteria responses will each be marked against the scoring methodology in Table 1 "Quality Scoring Methodology" included in the ITT. Any tender scoring 0 or 1 for Quality Criteria1 or Quality Criteria 2 with regard to that Element(s) of work they have tendered for will be deemed non-compliant and rejected without further evaluation with regards to that Element. This is considered to be a Condition of Participation for the purposes of the Procurement Act 2023.

7.3 The OFW also includes an immediate Further Competition for a call-off contract under the OFW MFF165-01 works package. Detailed evaluation criteria are set out in the ITT and are as follows:

7.3.1 Price (50% of the total score value);

50 x (Lowest Tender Price as set out in the Itemised Costs at Appendix 8 )÷(Supplier X's Price)

7.3.2. Quality criteria (49% of the total score value):

7.3.2.1 Quality Criteria 1 (25% of the total score value):

Experience, Past Performance and ability to deliver work to meet the contract objectives and specifications

a. Description of works previously delivered including types, amount and timescales completed

b. Provision of references for above works

7.3.2.2 Quality Criteria 2 - 24% of the total score value

Technical and Delivery Capability

a. Method statements for each works package

b. Programme and resourcing plan demonstrating how you will complete the works within the specified time constraints. (e.g. dates, durations, number of plant/personnel and work rates as minimum).

7.3.3 Social Value Criteria - 1% of the total score value

Description of how the Contractor would create positive impact on people and communities, through one or more of the following aspects of social value :

7.3.3.1. Social/wellbeing improvements for individuals and communities

7.3.3.2 Economic benefits that uplift society's wellbeing;

7.3.3.3 Environmental; encouraging sustainable processes.

Quality Criteria and Social Value Criteria responses will each be marked against the scoring methodology in Table 1 "Quality Scoring Methodology" included in the ITT. Any tender scoring '0 or 1 for Quality Criteria1 or Quality Criteria 2 with regard to that Element(s) of work they have tendered for will be deemed non-compliant and rejected without further evaluation with regards to that Element. This is considered to be a Condition of Participation for the purposes of the Procurement Act 2023.