Official UK procurement notice
Merton Libraries Self-Service Replacement Project
Authority: London Borough of Merton (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe London Borough of Merton (“the Council”) has evaluated bids for Merton Libraries Self-Service Replacement Project. The requirement consists of 4 Lots. Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads. Lot 2 the replacement of existing Self –Access Technology across 5 library sites. Lot 3 replacement Fixed People-Counter systems across 7 libraries. Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.
CPV: Library equipment · Library management system · Library services · Library software package
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Lot 1 the replacement of existing self-service kiosks and integrated payment systems,…Awarded
Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads.
Lot #2Lot 2 the replacement of existing Self –Access Technology across 5 library sitesAwarded
Lot #3Lot 3 replacement Fixed People-Counter systems across 7 librariesAwarded
Lot #4Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sitesAwarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical/Quality: 40%
- Cost: 55%
- Social value: 5%
Published award criteria (3)
- Cost: 55
- Technical/Quality: 40
- Social value: 5
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes
- First published
- 21 Jan 2025, 16:20 GMT
- Last source update
- 3 Jul 2025, 10:48 BST
- Award evaluation window
- 21 Feb 2025 – …
- Authority reference
DN759910- FTS notice number
2025/S 000-037035- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d523Find a Tender
How it was run
Official notice- Submission deadline
- 21 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Feb 2025, 12:00 GMT
Timeline
21 Feb 2025 → 3 Jul 2025 · 3 dates- Submission deadline21 Feb 2025, 12:00 GMT
- Bids opened21 Feb 2025, 12:00 GMT
- Notice published3 Jul 2025, 10:48 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Jul 2025, 10:48 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Lot 1 the replacement of existing self-service kiosks and integrated payment systems,…1 award | |||
| Bibliotheca | £122,450 † | — | Awarded |
| Lot 2 · Lot 2 the replacement of existing Self –Access Technology across 5 library sites1 award | |||
| Lyngsoe SystemsSME | £24,360 † | — | Awarded |
| Lot 3 · Lot 3 replacement Fixed People-Counter systems across 7 libraries1 award | |||
| Nexbib Solutions LimitedSME | £27,170 † | — | Awarded |
| Lot 4 · Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites1 award | |||
| Lyngsoe SystemsSME | £112,980 † | — | Awarded |
Contracts
Contract 037035-2025-DN759910-1 · Bibliotheca
- Signed
- 22 Apr 2025
- Value
- £122,450
- Status
- active
Contract 037035-2025-DN759910-2 · Lyngsoe SystemsSME
- Signed
- 22 Apr 2025
- Value
- £24,360
- Status
- active
Contract 037035-2025-DN759910-3 · Nexbib Solutions LimitedSME
- Signed
- 22 Apr 2025
- Value
- £27,170
- Status
- active
Contract 037035-2025-DN759910-4 · Lyngsoe SystemsSME
- Signed
- 22 Apr 2025
- Value
- £112,980
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Lot 1 the replacement of existing self-service kiosks and integrated payment systems,… | 5bids · 5 electronic | 4 | — | — |
| 2 · Lot 2 the replacement of existing Self –Access Technology across 5 library sites | 5bids · 5 electronic | 4 | — | — |
| 3 · Lot 3 replacement Fixed People-Counter systems across 7 libraries | 5bids · 5 electronic | 4 | — | — |
| 4 · Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites | 5bids · 5 electronic | 4 | — | — |
| Whole notice | — | — | — | £40,000 – £430,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
4 commercial parties on the notice- BibliothecaAwarded supplier
- Lyngsoe Systems LtdAwarded supplier
- Lyngsoe Systems LtdAwarded supplier
- Nexbib Solutions LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.