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Official procurement procedure

Merton Libraries Self-Service Replacement Project

Library equipment
Library management system
Library services
+1 more
London (UKI63)
Published value
Not published
Submission deadline Not published
Lots published4
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: London Borough of Merton: "Merton Libraries Self-Service Replacement Project". Published status: complete. Published value: Value not published. 4 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityLondon Borough of MertonScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: London Borough of Merton
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for London Borough of Merton. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
18.3Bids / Report
9.9% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 126 active published awards; 121 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityLondon Borough of Merton
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published3 Jul 2025, 10:48 BST
Last source update3 Jul 2025, 10:48 BST
Recurring procurementNot published
ClassificationLibrary equipment, Library management system, Library services, Library software package
Delivery area
London (UKI63)
OCIDocds-h6vhtk-04d523
What is being bought
The London Borough of Merton (“the Council”) has evaluated bids for Merton Libraries Self-Service Replacement Project. The requirement consists of 4 Lots. Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads. Lot 2 the replacement of existing Self –Access Technology across 5 library sites. Lot 3 replacement Fixed People-Counter systems across 7 libraries. Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.
What changed
From the official release history
  1. Status changed to complete
    3 Jul 2025, 10:48 BST
  2. Official notice release published
    3 Jul 2025, 10:48 BST
  3. Submission deadline changed to published date
    3 Jul 2025, 10:48 BST
  4. Status changed to active
    21 Jan 2025, 16:20 GMT
  5. Official notice release published
    21 Jan 2025, 16:20 GMT
  6. Submission deadline changed to 21 Feb 2025, 12:00 GMT
    21 Jan 2025, 16:20 GMT
  7. Buyer information updated
    21 Jan 2025, 16:20 GMT
Lots and requirements (4)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Individual lot title not published
    cancelled
    Published valueNot published
    Lot 2 the replacement of existing Self –Access Technology across 5 library sites.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #3
    Individual lot title not published
    cancelled
    Published valueNot published
    Lot 3 replacement Fixed People-Counter systems across 7 libraries.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #4
    Individual lot title not published
    cancelled
    Published valueNot published
    Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    3 Jul 2025, 10:48 BST
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Award active
    Not published · Not published
  6. Contract active
    Signed 22 Apr 2025, 00:00 BST · £122,450
  7. Contract active
    Signed 22 Apr 2025, 00:00 BST · £24,360
  8. Contract active
    Signed 22 Apr 2025, 00:00 BST · £27,170
  9. Contract active
    Signed 22 Apr 2025, 00:00 BST · £112,980
Commercial outcome and competition
Awards
Bibliotheca
Not published · Not published · active
Lyngsoe Systems Ltd
Not published · Not published · active
Nexbib Solutions Limited
Not published · Not published · active
Lyngsoe Systems Ltd
Not published · Not published · active
Contracts
Contract
£122,450 · signed 22 Apr 2025, 00:00 BST · active
Contract
£24,360 · signed 22 Apr 2025, 00:00 BST · active
Contract
£27,170 · signed 22 Apr 2025, 00:00 BST · active
Contract
£112,980 · signed 22 Apr 2025, 00:00 BST · active
Bid statistics
highestValidBidValue: 430000
lowestValidBidValue: 40000
bids: 5 (lot 1)
electronicBids: 5 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 4 (lot 1)
bids: 5 (lot 2)
electronicBids: 5 (lot 2)
foreignBidsFromEU: 0 (lot 2)
foreignBidsFromNonEU: 0 (lot 2)
smeBids: 4 (lot 2)
bids: 5 (lot 3)
electronicBids: 5 (lot 3)
foreignBidsFromEU: 0 (lot 3)
foreignBidsFromNonEU: 0 (lot 3)
smeBids: 4 (lot 3)
bids: 5 (lot 4)
electronicBids: 5 (lot 4)
foreignBidsFromEU: 0 (lot 4)
foreignBidsFromNonEU: 0 (lot 4)
smeBids: 4 (lot 4)
Buyer and organisations in this procedure

London Borough of Merton

Contracting authority GB-FTS-1736
View buyer profile

  • London Borough of Merton
    buyer

    Civic Centre, London Rd, Morden, UKI63, SM4 5DX
    commercial.services@merton.gov.uk

  • Bibliotheca
    supplier

    Landmark House,, Station Road,, Cheadle Hulme, Stockport,, Greater Manchester,, UKD3, SK8 7BS

  • Lyngsoe Systems Ltd
    supplier

    Unit 2, Long Bennington Business Park, Main Street, Long Bennington, Lincolnshire, UKF3, NG23 5JR

  • Lyngsoe Systems Ltd
    supplier

    Unit 2, Long Bennington Business Park, Main Street, Long Bennington,, Lincolnshire, UKF30, NG23 5JR

  • Nexbib Solutions Limited
    supplier

    Thrive 5300 Lakeside, Cheadle Royal Business Park, Cheshire, UKD6, SK8 3GP

  • Royal courts of justice
    reviewBody

    London
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published