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Published 11 Jun 2021, 22:45 BST

Official UK procurement notice

Civil Parking & Traffic Enforcement Operations and Systems

Official notice

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)

8 lotsServicesRestricted procedureMax 6 lots per supplier
Sectors: Radio, television, communication, telecommunication and related equipment (32)Transport Equipment & Vehicles (34)Software Packages & ERP (48)
+6 moreSupporting and auxiliary transport services; travel agencies services (63)Postal and telecommunications services (64)IT Services & Software (72)Business Services & Consultancy (79)Recreational, cultural and sporting services (92)Community & Cultural Services (98)
 Delivery: London (UKI)
Published estimate£29,245,000total for 8 lots
Submissions closed 13 Jul 2021awarded 31 Mar 2022
Awarded to MARSTON (HOLDINGS) LIMITED +4 more5 awards

What is being bought8 lots · detail below

Published requirement description

The competition was for the provision of Parking Enforcement and traffic Services and was separated into 6 Lots.

Suppliers could bid for individual Lots, or all Lots.

The contract will be an initial five year term with the option to extend for two years (seven years in total).

LOT 1 – Civil (on street) Parking & Traffic Enforcement

LOT 2 – Off Street Car Parks Management and barrier equipment replacement

LOT 3 – Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenance

LOT 4 – Parking Enforcement Notice Processing IT provision

LOT 5 – Provision of mobile (cashless) payment services for parking

LOT 6 – Provision of document management, scanning and postal payment services (WITHDRAWN)

CPV: Application service providers · Car park control equipment · Car park management services · Car park services · Closed circuit television services · Closed-circuit surveillance system · Closed-circuit television cameras · Parking enforcement services · Parking services · Postal services related to letters · Scanning services · Software package and information systems

Lots and requirements (8)Procurement structure

8 lots · 5 with a published value (£29,315,000 together) · win at most 6 of them · evaluation weights differ by lot
Lot #1Civil (on street) Parking & Traffic EnforcementCancelledPublished value£16,100,000

Lot 1 – Civil (on street) Parking & Traffic Enforcement

Includes:

  • patrolling public highways,
  • issuing enforcement notices;
  • monitoring CCTV
  • operating mobile camera vehicles within the City;
  • issuing penalty charge notices to vehicles.
Delivery: London · London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.Second stage: 5–6 candidates invited to tenderVariant bids: not allowed
98351110 Parking enforcement services
Lot #2Off Street Car Parks Management and barrier equipment replacementPublished value£11,900,000

Lot 2 – Off Street Car Parks Management and barrier equipment replacement

Requirements include:

  • Managing car parks located at London Wall, Minories, Tower Hill, Baynard House, Whites Row and Smithfield
  • Assisting City of London Police with management of parking and traffic matters as requested
  • replacement and maintenance of barrier equipment
Delivery: London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.Second stage: 5–6 candidates invited to tenderVariant bids: not allowed
34926000 Car park control equipment63712400 Parking services98351000 Car park management services98351100 Car park services98351110 Parking enforcement services
Lot #3Off Street Car Parks Management and barrier equipment replacementCancelledLot estimate not published

Lot 2 – Off Street Car Parks Management and barrier equipment replacement

Requirements include:

  • Managing car parks located at London Wall, Minories, Tower Hill, Baynard House, Whites Row and Smithfield
  • Assisting City of London Police with management of parking and traffic matters as requested
  • replacement and maintenance of barrier equipment
Delivery: London · London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.
34926000 Car park control equipment63712400 Parking services98351000 Car park management services98351100 Car park services98351110 Parking enforcement services
Lot #4Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenanceCancelledPublished value£580,000

Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenance.

Including supply and maintenance of new hardware and software, and maintenance of existing CCTV hardware and software.

Delivery: London · London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.Second stage: 5–6 candidates invited to tenderVariant bids: not allowed
32234000 Closed-circuit television cameras32235000 Closed-circuit surveillance system92222000 Closed circuit television services
Lot #5Parking Enforcement Notice Processing IT provisionCancelledPublished value£455,000

Lot 4 – Parking Enforcement Notice Processing IT provision

Requirements include provision of a system hosted and maintained by a supplier.

The City of London is currently a high volume local authority for CCTV Penalty Charge Notices (PCNs) and a low volume authority for on-street PCNs. We are currently in the top 6 in London overall in figures published by London Councils.

Provision will include:

  • Parking charge notices - each require a record of the data, perhaps 3 scanned images and 5 photographic images
  • Parking charge notices will have an associated video image which will be stored on the CCTV database, to which a viewing link will be required from the PCN screen
  • Cashless parking potential transactions
  • Suspension records
  • Files transmitted and received through interfaces
  • All financial transactions related to the above
Delivery: London · London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.Second stage: 5–6 candidates invited to tenderVariant bids: not allowed
48000000 Software package and information systems
Lot #6Provision of mobile (cashless) payment services for parkingCancelledPublished value£280,000

Lot 5 – Provision of mobile (cashless) payment services for parking

  • Parking payment app required for collecting parking charge revenue from customers.
Delivery: London · London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.Second stage: 5–6 candidates invited to tenderVariant bids: not allowed
48000000 Software package and information systems72416000 Application service providers
Lot #7Provision of document management, scanning and postal payment servicesCancelledLot estimate not published

Lot 6 - Provision of document management, scanning and postal payment services

Requirement to deal with cheques, letters and other related parking correspondence. Additional information: The contract was not awarded on the basis that the bid received did not offer value for money.

Delivery: London · London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.
64112000 Postal services related to letters79999100 Scanning services
Lot #8Provision of document management, scanning and postal payment servicesLot estimate not published

Lot 6 - Provision of document management, scanning and postal payment services

Requirement to deal with cheques, letters and other related parking correspondence.

Delivery: London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 24 further months on a year by year basis. The maximum length of the contract is therefore 84 months.Second stage: 5–6 candidates invited to tenderVariant bids: not allowed
64112000 Postal services related to letters79999100 Scanning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Civil (on street) Parking & Traffic Enforcement60%40%
3 · Off Street Car Parks Management and barrier equipment replacement50%50%
4 · Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenance50%50%
5 · Parking Enforcement Notice Processing IT provision60%40%
6 · Provision of mobile (cashless) payment services for parking60%40%
7 · Provision of document management, scanning and postal payment services60%40%
Lot distribution rule: The contracting authority reserves the right to award contracts combining any of the Lots
What this means for your bid
  • Price carries 40–50 points depending on the lot; most lots put it at 40 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
11 Jun 2021, 22:45 BST
Last source update
16 May 2022, 11:26 BST
Authority reference
prj_COL_18304
FTS notice number
2022/S 000-012604
Classification (CPV)
Application service providersCar park control equipmentCar park management servicesCar park servicesClosed circuit television servicesClosed-circuit surveillance systemClosed-circuit television camerasParking enforcement servicesParking servicesPostal services related to letters
+2 moreScanning servicesSoftware package and information systems
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-02bb49 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award an agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the agreement has been entered into the court has the options to award damages and/or to shorten or order the agreement ineffective.

Publisher note: To note: Lot 6 – Provision of document management, scanning and postal payment services - was withdrawn and will not be awarded. The contract values indicated in sections II.1.7) as well as section V.2.4) for each respective lot are Inc VAT and for the maximum potential of 84 months contract periods.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
13 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

13 Jul 2021 → 16 May 2022 · 3 dates
  1. Submission deadline
    13 Jul 2021, 12:00 BST
  2. Invitations to tender expected
    27 Jul 2021, 00:00 BST
  3. Notice published
    16 May 2022, 11:26 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    16 May 2022, 11:26 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—ValueEstimated value = £210,000 · II.2.6)—Estimated value = £210,000

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £29,688,7905 contracts exc. VAT
Bids received 3
Contracts signed 5latest 31 Mar 2022
Awarded toValueDateStatus
Not linked to a lot5 awards
MARSTON (HOLDINGS) LIMITEDLot 1 – Civil (on street) Parking & Traffic Enforcement£13,281,469 †—Awarded
Saba Park Services UK LimitedLot 2 — Off Street Car Parks Management and barrier equipment replacement£14,910,906 †—Awarded
SIEMENS MOBILITY LIMITEDLot 3 – Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenance£956,990 †—Awarded
Taranto Systems LimitedLot 4 – Parking Enforcement Notice Processing IT provision£539,424 †—Awarded
RingGo LtdSMELot 5 - Provision of mobile (cashless) payment services for parking£1 †—Awarded

1 further award records carry no date or value.

Contracts

  • Lot 1 – Civil (on street) Parking & Traffic Enforcement · MARSTON (HOLDINGS) LIMITED

    Signed
    31 Mar 2022
    Value
    £13,281,469
    Status
    active

  • Lot 2 — Off Street Car Parks Management and barrier equipment replacement · Saba Park Services UK Limited

    Signed
    31 Mar 2022
    Value
    £14,910,906
    Status
    active

  • Lot 3 – Provision of CCTV Enforcement Cameras and automated number plate reader solution, including repair and maintenance · SIEMENS MOBILITY LIMITED

    Signed
    31 Mar 2022
    Value
    £956,990
    Status
    active

  • Lot 4 – Parking Enforcement Notice Processing IT provision · Taranto Systems Limited

    Signed
    31 Mar 2022
    Value
    £539,424
    Status
    active

  • Lot 5 - Provision of mobile (cashless) payment services for parking · RingGo LtdSME

    Signed
    31 Mar 2022
    Value
    £1
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Guildhall PO Box 270, London, London, EC2P 2EJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeMediation body London
  • High Court of England and WalesReview bodyReview contact point London

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria