Locks and Keys Supply

{
  "id": "073537-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-08-04T10:55:58+01:00",
  "ocid": "ocds-h6vhtk-06dac8",
  "buyer": {
    "id": "GB-PPON-PJYG-6658-PPMY",
    "name": "Leeds City Council"
  },
  "tender": {
    "id": "Tender_304",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "description": null,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "contractPeriod": {
          "endDate": "2030-02-01T23:59:59+00:00",
          "startDate": "2027-02-01T00:00:00+00:00",
          "maxExtentDate": "2031-02-01T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKE42",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "44521100",
            "scheme": "CPV",
            "description": "Locks"
          },
          {
            "id": "44521110",
            "scheme": "CPV",
            "description": "Door locks"
          },
          {
            "id": "44522200",
            "scheme": "CPV",
            "description": "Keys"
          },
          {
            "id": "44500000",
            "scheme": "CPV",
            "description": "Tools, locks, keys, hinges, fasteners, chain and springs"
          },
          {
            "id": "44520000",
            "scheme": "CPV",
            "description": "Locks, keys and hinges"
          },
          {
            "id": "44522000",
            "scheme": "CPV",
            "description": "Clasps, lock parts and keys"
          },
          {
            "id": "44521210",
            "scheme": "CPV",
            "description": "Padlocks"
          },
          {
            "id": "44522300",
            "scheme": "CPV",
            "description": "Parts of padlocks"
          },
          {
            "id": "98395000",
            "scheme": "CPV",
            "description": "Locksmith services"
          },
          {
            "id": "44522400",
            "scheme": "CPV",
            "description": "Parts of locks"
          }
        ]
      }
    ],
    "title": "Locks and Keys Supply",
    "value": {
      "amount": 310000,
      "currency": "GBP",
      "amountGross": 372000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Leeds City Council’s internal service provider (ISP) for construction and repair works, Leeds Building Services (LBS) and Civic Enterprise Leeds (CEL) are responsible for the supply of Locks and Keys. Leeds City Council are looking to appoint one contractor to support this service requirement.\nThe contract will run for an initial 36 months, with an option to extend the contract by an additional 12 months, The estimated annual contract value is up to £310,000, with a total estimate contract value up to £1,240,000.\nThe procurement will be conducted as an above threshold tender in line with the Procurement Act 2023.\nThe contract is expected to cover the supply of locks, cylinders, keys and associated components for external doors across a range of building types, which may include residential properties and other Council-owned assets.\nTechnical Requirements\nAll products supplied must comply with relevant British Standards, Secure by Design principles and any applicable industry standards, including the NHF Schedule of Rates (Version 8) and the Council’s own specifications.\nFor external doors, lock and cylinder requirements include:\n•\tSecure by Design (SBD) approved products. \n•\tBritish Kitemarked cylinders. \n•\tTS007:2012 3-Star rated cylinders. \n•\tCylinders tested to BS EN 1303:2015. \n•\tSold Secure Diamond (SS312) accreditation. \n•\tMulti-point locking mechanisms compliant with applicable standards. \n•\tLocking systems tested to PAS 24 and stamped as Secure by Design where required. \n•\tMulti-point espagnolette locking systems where applicable. \n•\tDouble profile cylinders with a minimum of five pin tumblers. \n•\tAnti-bump functionality as a minimum requirement. \n•\tNickel-plated brass cylinder finish. \n•\tLarge thumb-turn cylinders where required to support accessibility and ease of use. \n•\tA minimum of three keys supplied with each cylinder. \n•\tSecurity chains for front entrance doors where applicable.\nKey Systems\nThe Council may require a range of keying arrangements, including:\n•\tStandard keyed systems. \n•\tKeyed alike systems. \n•\tMaster key and sub-master key systems. \n•\tRestricted or patented key systems to provide enhanced key control and security.\nExisting Key Systems\nSome locations operate suited key systems and managed access arrangements. Contractors should be able to:\n•\tSupply replacement cylinders keyed into existing suites where required. \n•\tProvide replacement keys. \n•\tMaintain key integrity and security. \nExisting Locking Systems\nThe Authority currently uses a number of existing lock and key systems which suppliers should be capable of supporting or providing compatible alternatives where appropriate. These include:\n•\tSuited Mul-T-Loc cylinders including: \no\tSize 8 padlocks \no\tSize 10 padlocks \no\tL13 cylinders \no\tL20 cylinders \no\tL600 cylinders \n•\tYale 1862 lock cylinders. \nThe Authority cannot guarantee volumes. Historical demand indicates several hundred lock and key transactions per annum across a wide range of lock types and security systems. This information is provided for guidance only and does not constitute a commitment to future spend or quantities.",
    "communication": {
      "futureNoticeDate": "2026-10-01T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-PPON-PJYG-6658-PPMY",
      "name": "Leeds City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE42",
        "country": "GB",
        "locality": "Leeds",
        "postalCode": "LS1 1UR",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Hall, Calverley Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PJYG-6658-PPMY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "Megan.Axall@leeds.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "073537-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/073537-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-08-04T10:55:58+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-08-18T23:59:59+01:00",
        "description": "Leeds City Council is using a new Source to Contract platform. You can register (for free) at https://leedscitycouncil.ukp.app.jaggaer.com/esop/ogc-host/public/leedscitycouncil/web/login.html\nA Pre-Market Engagement form has been published online via the Jaggaer website and is to completed and submitted via the Jaggaer portal before 12pm on 18th August 2026.\nIt is Tender_304 Locks and Keys Supply\nIf you have any problems please contact Megan.Axall@leeds.gov.uk"
      }
    ]
  },
  "initiationType": "tender"
}