Locks and Keys Supply · UK public procurement notice

Leeds City Council’s internal service provider (ISP) for construction and repair works, Leeds Building Services (LBS) and Civic Enterprise Leeds (CEL) are responsible for the supply of Locks and Keys. Leeds City Council are looking to appoint one contractor to support this service requirement.

The contract will run for an initial 36 months, with an option to extend the contract by an additional 12 months, The estimated annual contract value is up to £310,000, with a total estimate contract value up to £1,240,000.

The procurement will be conducted as an above threshold tender in line with the Procurement Act 2023.

The contract is expected to cover the supply of locks, cylinders, keys and associated components for external doors across a range of building types, which may include residential properties and other Council-owned assets.

Technical Requirements

All products supplied must comply with relevant British Standards, Secure by Design principles and any applicable industry standards, including the NHF Schedule of Rates (Version 8) and the Council’s own specifications.

For external doors, lock and cylinder requirements include:

• Secure by Design (SBD) approved products.
• British Kitemarked cylinders.
• TS007:2012 3-Star rated cylinders.
• Cylinders tested to BS EN 1303:2015.
• Sold Secure Diamond (SS312) accreditation.
• Multi-point locking mechanisms compliant with applicable standards.
• Locking systems tested to PAS 24 and stamped as Secure by Design where required.
• Multi-point espagnolette locking systems where applicable.
• Double profile cylinders with a minimum of five pin tumblers.
• Anti-bump functionality as a minimum requirement.
• Nickel-plated brass cylinder finish.
• Large thumb-turn cylinders where required to support accessibility and ease of use.
• A minimum of three keys supplied with each cylinder.
• Security chains for front entrance doors where applicable.

Key Systems

The Council may require a range of keying arrangements, including:

• Standard keyed systems.
• Keyed alike systems.
• Master key and sub-master key systems.
• Restricted or patented key systems to provide enhanced key control and security.

Existing Key Systems

Some locations operate suited key systems and managed access arrangements. Contractors should be able to:

• Supply replacement cylinders keyed into existing suites where required.
• Provide replacement keys.
• Maintain key integrity and security.

Existing Locking Systems

The Authority currently uses a number of existing lock and key systems which suppliers should be capable of supporting or providing compatible alternatives where appropriate. These include:

• Suited Mul-T-Loc cylinders including:

o Size 8 padlocks

o Size 10 padlocks

o L13 cylinders

o L20 cylinders

o L600 cylinders

• Yale 1862 lock cylinders.

The Authority cannot guarantee volumes. Historical demand indicates several hundred lock and key transactions per annum across a wide range of lock types and security systems. This information is provided for guidance only and does not constitute a commitment to future spend or quantities.