Find a TenderAwarded
Published 31 Jul 2023, 16:01 BST

Official UK procurement notice

Integrated Communication Control System (ICCS) and Command and Control Mobilising System

Official notice

Authority: Hampshire and Isle of Wight Fire and Rescue Service (Police & fire)·Consortium: 8 public authorities

GoodsOpen procedure
Published estimate£23,000,000exc. VAT · 1 value update
Submissions closed 14 Mar 2024awarded 19 Aug 2024
Awarded to SSS PUBLIC SAFETY LIMITED

What is being bought

Published requirement description

***THIS NOTICE IS BEING PUBLISHED ON BEHALF OF HAMPSHIRE & ISLE OF WIGHT FIRE AND RESCUE SERVICE AS PART OF THE NETWORKED FIRE SERVICES PARTNERSHIP (NFSP)***

The NFSP has sourced a solution to implement an integrated communication control system (ICCS) and command and control mobilising system for the Fire and Rescue authorities within the NFSP through a shared solution.

CPV: Command, control, communication and computer systems

The lotProcurement structure

single lot · value published
Lot #1The NFSP comprises the organisations of Devon & Somerset FRS (DSFRS), Dorset &…AwardedRenewalPublished value£23,000,000

The NFSP comprises the organisations of Devon & Somerset FRS (DSFRS), Dorset & Wiltshire FRS (DWFRS), Hampshire & Isle of Wight FRS (HIWFRS), and Kent FRS (KFRS), and primarily delivers the Command and Control system function to its partners as well as aligned outcome based projects.

This Command and Control system takes incoming 999 and non-emergency calls, creates & manages incidents (full life cycle), allocates and mobilises resources as well has handling administrative functions. It is at the core of all the NFSP Partners statutory requirement commitments and is used 24 hours a day, 7 days a week, 365 days a year.

This project has successfully sourced a replacement solution including hardware and software. The NFSP will work with the Supplier in a collaborative relationship throughout the life of the contract to not only deliver the required services, but to support changes that reflect latest ideas, opportunities, and directives where appropriate and allowable.

The replacement system is to be hosted and ensures a resilient partnership working remains at the core of any proposal.

In summary, the scope of the project included:

Replacement of :

  • Integrated Communications Control System (ICCS)
  • Computer Aided Dispatch (CAD)/ Command and Control (CAC)
  • Automatic Call Distribution System
  • Recorder (voice/data/video etc)
  • Performance Dashboard/KPI reporting/wallboard feeds
  • Web and mobile CAD viewing platforms
  • Command and Control Gazetteer and Mapping tools
  • Officer mobilising solution
  • Hardware replacement - servers and clients Additional information: For clarity, and to explain the percentage weightings above, the evaluation methodology used was Price Per Quality Point.

This means no separate weighting for price and quality, as both combine to the full 100% weighting.

Extensions: A further period or periods of up to 4 years at the discretion of the named parties. · This contract shall be reprocured when appropriate.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published award criteria (2)
  • Submission of Quality Questionnaire: N/A
  • Price: 100%
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
31 Jul 2023, 16:01 BST
Last source update
10 Sept 2024, 10:09 BST
Award evaluation window
15 Mar 2024 – …
Authority reference
EX23887
FTS notice number
2024/S 000-028906
Classification (CPV)
Command, control, communication and computer systems
Delivery area
South East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-03ebcd Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
14 Mar 2024, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
15 Mar 2024, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

23 Oct 2023 → 10 Sept 2024 · 4 dates
  1. Next notice expected
    23 Oct 2023, 00:00 BST
  2. Submission deadline
    14 Mar 2024, 14:00 GMT
  3. Bids opened
    15 Mar 2024, 14:00 GMT
  4. Notice published
    10 Sept 2024, 10:09 BST

Notice history

6 events · 4 releases on Find a Tender · since 19 Jan 2024
  1. Published value published: £23,000,000
    19 Jan 2024, 16:16 GMT
  2. Status changed to active
    19 Jan 2024, 16:16 GMT
  3. Procurement method changed
    19 Jan 2024, 16:16 GMT
  4. Deadline published: 14 Mar 2024, 14:00 GMT
    19 Jan 2024, 16:16 GMT
  5. Buyer details updated
    19 Jan 2024, 16:16 GMT
  6. Status changed to complete
    10 Sept 2024, 10:09 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextThe procurement documents are available for unrestricted and full direct access, free of charge, at · I.3https://in-tendhost.co.uk/he/aspx/Homehttps://in-tendhost.co.uk/hampshire/aspx/Tenders/Current
—TextTenders or requests to participate must be submitted electronically via · I.3https://in-tendhost.co.uk/he/aspx/Homehttps://in-tendhost.co.uk/hampshire/aspx/Tenders/Current

1 amendment published without a description.

Routine re-releases (4)
  • 2023-07: 1 release · 31 Jul 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £23,000,0001 contract exc. VAT
Bids received 2
Contracts signed 1latest 19 Aug 2024
Awarded toValueDateStatus
SSS PUBLIC SAFETY LIMITED£23,000,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic0——

Contracting authority & participating public bodies

4 public bodies on the notice

HAMPSHIRE & ISLE OF WIGHT FIRE AND RESCUE SERVICE

Contracting authorityPolice & fireBody governed by public lawPublic order and safety Leigh Road, Eastleigh, South East, SO50 9SJContact email Published organisation website ↗

Consortium members and other public bodies

  • Devon & Somerset Fire and Rescue ServiceContracting authorityBody governed by public lawPublic order and safety Exeter, South WestContact name, email
  • Dorset & Wiltshire Fire and Rescue ServiceContracting authority Salisbury, South WestContact email
  • Kent Fire and Rescue ServiceContracting authority Maidstone, South EastContact email

Dispute resolution & review bodies

  • High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • SSS Public Safety LtdAwarded supplierGB-COH: 13052116 C/O Nec Software Solutions, Suite 101 1st Floor Imex Centre, 575-599 Maxted Road, Hemel Hempstead, Hertfordshire, East of England, HP2 7DX

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria