Find a TenderCancelled
Published 30 Mar 2026, 17:04 BST

Official UK procurement notice

HTHW DHN Reactive Maintenance

Official notice

Authority: University of Dundee (Education)

ServicesOpen procedure
Published estimate£980,000exc. VAT
Submissions closed 29 Apr 2026

What is being bought

Published requirement description

The university`s city campus underground district heating network (DHN) provides thermal energy to most of our teaching, research and student accommodation properties located on campus in addition to providing all the space heating and domestic hot water required by the NHS Dundee Dental Hospital. This thermal energy assists the university to comply with the H & S at Work Act 1974 and provides acceptable environmental comfort conditions for our staff, students, visitors, clinical patients and animals housed within our SoLS Resource Unit research facilities. We are looking to commence a new Framework contract with the existing supplier, or with a new supplier to replace the soon to expire Framework contract UoD-EFM-145-TC-2022.

The thermal energy serving the DHN network is generated at source within our centralised main energy centre located at the northeastern corner of the campus. Most of the DHN schedule 40 and heavyweight mild carbon steel pipework below ground distribution system is located within purpose-built brick construction underground services ducts with load bearing slabs laid over beneath footpaths, road carriageways or soft landscaping. Over the last 20 years, extensions and additions to the DHN have generally been laid directly within soft or hard landscaping.

The HTHW District Heating Pipework Lay Dates drawing, indicates that much of this network dates back

to 1962 and is still in operation. Over the years and as the university has expanded and the thermal load increased, new excavations have been undertaken and new pipework laid below ground. The most recent extension of note to the DHN was in 2014.

CPV: District heating · District heating boiler · Repair and maintenance services of central heating

The lotProcurement structure

single lot · value published
Lot #1Contract length: 4 years + 1 +1 +1CancelledPublished value£980,000

Contract length: 4 years + 1 +1 +1.

Extended maintenance and support options within the extension periods, required competent, certified supplier to service and maintain our system and provide emergency mechanical building services and civil engineering repairs on campus over the next seven years.

Delivery: Scotland · Dundee
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Mar 2026, 17:04 BST
Last source update
27 May 2026, 15:26 BST
Award evaluation window
29 Apr 2026 – …
Authority reference
UoD-EFM145-TC-2026
FTS notice number
2026/S 000-049817
Classification (CPV)
District heatingDistrict heating boilerRepair and maintenance services of central heating
Delivery area
Scotland (UKM71)
Official registry OCID
ocds-h6vhtk-067857 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:833049)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline
29 Apr 2026, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
29 Apr 2026, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

29 Apr 2026 → 30 Sept 2026 · 4 dates
  1. Submission deadline176 days ago
    29 Apr 2026, 12:00 BST
  2. Bids opened176 days ago
    29 Apr 2026, 12:00 BST
  3. Notice published148 days ago
    27 May 2026, 15:26 BST
  4. Bids must remain valid until22 days ago
    30 Sept 2026, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to unsuccessful
    27 May 2026, 15:26 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

University of Dundee

Contracting authorityEducationBody governed by public lawEducation Procurement, 3rd Floor, Tower Building, Nethergate, Dundee, Scotland, DD1 4HNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dundee Sheriff CourtReview bodyReview contact point DundeeContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria