Official UK procurement notice
Framework for the provision of Furniture and Related Services
Authority: University of Essex (Education)·Consortium: 2 public authorities
What is being bought5 lots · detail below
Published requirement descriptionThe Framework will provide access to a comprehensive range of Furniture and Related Supplies and Services.
It is let by the University of Essex and is open for use by all contracting authorities across the public sector throughout the UK (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. Full details of the classification of eligible end user establishments and geographical areas is available at www.dukefieldprocurement.co.uk/fts-eligible-users ↗ .
The Framework will be let across five Lots. There will be a maximum of 8 suppliers awarded a place on Lots 1, 2, 4 and 5, and a maximum of 20 suppliers on Lot 3.
CPV: Bathroom furniture · Bathrooms construction work · Bedroom furniture · Bedroom furniture, other than beds and beddings · Bedroom, dining room and living-room furniture · Beds and bedding and specialist soft furnishings · Bench seats · Bookcases · Carpets, mats and rugs · Chairs · Chairs and chair wedges · Computer furniture · +63 more
How this framework works
From the published notice- Places
- up to 52 suppliers · 20 bids on the busiest of 5 lots (0.4 per place) · 15 appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published value · a supplier may bid for at most 5 and win at most 5 of them · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £50,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Office FurnitureAwardedceiling above
The Contracting Authority wishes to make available to Participating Public Sector Bodies a comprehensive range of Office Furniture through both a core list and access to the supplier’s wider portfolio of products and services within the broad definition of the Lot . The products should be accessible via an online portal along with full installation services . They would also like to offer Participating Public Sector Bodies additional services such as planning and design, removals and any after sales support required to deliver a full-service solution.
Lot #2Education and Classroom FurnitureAwardedceiling above
The Contracting Authority wishes to make available to Participating Public Sector Bodies a comprehensive range of Education and Classroom Furniture through both a core list and access to the supplier’s wider portfolio of products and services within the broad definition of the Lot . The products should be accessible via an online portal along with full installation services . They would also like to offer Participating Public Sector Bodies additional services such as planning and design, removals and any after sales support required to deliver a full-service solution.
Lot #3Design led projects and other furnitureAwardedPublished value£100,000,000
The Contracting Authority wishes to make available to Participating Public Sector Bodies suppliers able to provide services for any furniture related project . This would include both supplies of a wide category of furniture, including but not limited to office, classroom, laboratory, library, lecture and seminar room, outdoor, catering, reception and breakout furniture, and also services such as planning and design, installation, removals and any after sales support required to deliver a full-service solution. There is also the opportunity for tenderers to offer a one-stop-shop solution.
Lot #4Special Needs FurnitureAwardedPublished value£20,000,000
The Contracting Authority wishes to make available to Participating Public Sector Bodies a comprehensive range of Special Educational Needs Furniture and Accessories through through both a core list and access to the supplier’s wider portfolio of products and services within the broad definition of the Lot . The products should be accessible via an online portal along with full installation services . They would also like to offer Participating Public Sector Bodies additional services such as planning and design, removals and any after sales support required to deliver a full-service solution.
Lot #5Specialist Ergonomic Furniture & AccessoriesAwardedPublished value£20,000,000
The Contracting Authority wishes to make available to Participating Public Sector Bodies a comprehensive range of Specialist Ergonomic Furniture and accessories through through both a core list and access to the supplier’s wider portfolio of products and services within the broad definition of the Lot. The products should be accessible via an online portal along with full installation services . They would also like to offer Participating Public Sector Bodies additional services such as planning and design, removals and any after sales support required to deliver a full-service solution.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60.00%
- Price: 40.00%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework for the provision of Furniture and Related Services” is a framework: the contest is a place on its panel, up to 52 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Oct 2024, 13:39 BST
- Last source update
- 18 Mar 2025, 17:02 GMT
- Award evaluation window
- 12 Nov 2024 – …
- Authority reference
CA14732 - UOE/DU/FURN/01- FTS notice number
2025/S 000-010025- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a81aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The University of Essex will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the
decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Procurement Regulations provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of
ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into.
Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: The University of Essex's Internal Reference Number is UOE/DU/FURN/01. The framework is being delivered by the University of Essex and its partners Dukefield Procurement Ltd (who are a subsidiary of Dukefield Ltd). Dukefield Procurement Ltd are acting as agents of the University of Essex in the development and ongoing contract management of this framework. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at: https://suppliers.multiquote.com The tender is available from the opportunities menu on the login page of the site. The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. The University of Essex expressly reserves the rights: (a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time; (b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation; (c) to award a contract covering only part of the it's requirements if explicitly detailed within the tender documentation; (d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable; (e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought; (f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely; (g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/ discussion documents to the market where appropriate to the subject matter of this procurement; (h) the contracting authority will not be liable for any costs incurred by tenderers; (i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and (j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4). Tenderers should note, in reference to section IV.1.3), envisaged maximum number of participants to the framework: Where, following the evaluation of bids, more than one tenderer is tied with the same final evaluation score and are ranked in the last supplier award position, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the purpose of calculating the maximum number of suppliers under the framework. The contracting authority will award a framework agreement to additional tenderers on the framework beyond the stated maximum number, where their final evaluation score(s) is within 0.5% of the last placed position on the framework. For the avoidance of doubt, the last placed position in respect of this framework is 8th for Lots 1,2,4 and 5, and 20th for Lot 3. Therefore, tenderers within 0.5%, along with the tenderer in last placed position, shall be deemed to occupy the last framework agreement contract award position for the framework.
How it was run
Official notice- Appointment period ends
- 12 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 12 Nov 2024, 12:00 GMT
Timeline
12 Nov 2024 → 18 Mar 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown12 Nov 2024, 12:00 GMT
- Bids opened12 Nov 2024, 12:00 GMT
- Notice published18 Mar 2025, 17:02 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Mar 2025, 17:02 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £50,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Office Furniture
- Signed
- 13 Mar 2025
- Value
- ceiling above
- Status
- active
Lot 2 - Education and Classroom Furniture
- Signed
- 13 Mar 2025
- Value
- ceiling above
- Status
- active
Lot 3 - Design led projects and other furniture
- Signed
- 13 Mar 2025
- Value
- £100,000,000
- Status
- active
Lot 4 - Special Needs Furniture
- Signed
- 13 Mar 2025
- Value
- £20,000,000
- Status
- active
Lot 5 - Specialist Ergonomic Furniture & Accessories
- Signed
- 13 Mar 2025
- Value
- £20,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Office Furniture | 17bids | — | — | — |
| 2 · Education and Classroom Furniture | 14bids | — | — | — |
| 3 · Design led projects and other furniture | 14bids | — | — | — |
| 4 · Special Needs Furniture | 8bids | — | — | — |
| 5 · Specialist Ergonomic Furniture & Accessories | 20bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Dukefield Procurement LimitedContracting authority
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Framework contractors & participating bidders
15 commercial parties on the notice- AMETROS FACILITIES MANAGEMENT LIMITEDFramework contractor
- APTERIORS LIMITEDFramework contractor
- BannerFramework contractor
- Barry BennettFramework contractor
- Cast Furniture LimitedFramework contractor
- DAMS FURNITURE LIMITEDFramework contractor
- Emergent Crown Contract Office FurnitureFramework contractor
- Flexiform Business Furniture LimitedFramework contractor
- Gresham Office FurnitureFramework contractor
- HUNTS OFFICE FURNITURE & INTERIORS LIMITEDFramework contractor
Show 5 more suppliers
- Hunters The Furniture CompanyFramework contractor
- PI GROUP LTDFramework contractor
- ROSHAL SPACE CONSULTANTS LIMITEDFramework contractor
- Showcase Interiors LimitedFramework contractor
- Wagstaff Interiors GroupFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria