Official UK procurement notice
Framework Agreement for the Provision of Undertaking the Routine Maintenance and Monitoring of Intruder Alarm Systems
Authority: Staffordshire County Council (Local council)·Consortium: 6 public authorities
What is being bought
Published requirement descriptionThis framework is for the provision of undertaking the routine maintenance and monitoring of Intruder Alarm Systems. There are currently 478 properties covered by the existing arrangement.
For clarification purposes, Alarm Monitoring may include Intruder Alarms, Fire Alarms, Panic Alarms and Engineering Alarms within properties under the administration of Staffordshire County Council and its Contract Managing Agent.
This semi-comprehensive framework includes the following elements within the tendered service rate:
i) 2 evenly spaced service visits per annum
ii) 24/7 Monitoring for all aforementioned alarms if required.
iii) Attendance to all callouts for items covered by this framework
iv) All labour, materials and components for breakdowns, with the exception of the components and associated labour excluded in section 'Contract Exclusions'.
Responsive Maintenance
A working hours callout facility is required to deliver responsive maintenance activities as described later in this document with a 4-hour response limit deliverable 24/7.
Please note this is a Single Supplier Framework.
CPV: Alarm systems · Burglar and fire alarms · Burglar-alarm system installation work · System maintenance services
How this framework works
From the published notice- Places
- up to 1 suppliers · 9 bids received (9.0 per place) · 1 appointed (full)
- Framework period
- 4 yrs from 1 May 2024
The lotProcurement structure
single lot · value publishedLot #1Open over threshold procurement carried out to award a single supplier Framework AgreementAwardedPublished value£875,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 20
- Price: 80
- Technical & professional ability
Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of 'SILVER') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).
Suppliers are required to make sure trained members of staff meet the competency requirements detailed in points below:
All personnel must evidence training for working at heights within the past 5 years.
Any personnel operating specific access equipment must evidence training for that type of equipment- such as ladders, podium steps, scaffold towers, MEWP's or any other specialist access equipment, within 5 the past years.
All personnel must have undertaken asbestos awareness training withi…
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the Provision of Undertaking the Routine…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 22 Nov 2023, 08:43 GMT
- Last source update
- 15 Mar 2024, 11:12 GMT
- Award evaluation window
- 22 Dec 2023 – …
- Authority reference
IA3082- FTS notice number
2024/S 000-008348- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041bd5Find a Tender
Publisher note: Please note Stafford Borough Council, Cannock Chase District and South Staffordshire Council are not responsible for this procedure, they are a named organisation who may call off from the Framework.
How it was run
Official notice- Appointment period ends
- 22 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 22 Dec 2023, 13:00 GMT
Timeline
22 Dec 2023 → 1 May 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown22 Dec 2023, 12:00 GMT
- Bids opened22 Dec 2023, 13:00 GMT
- Notice published15 Mar 2024, 11:12 GMT
- Contract starts1 May 2024, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 15 Mar 2024- Status changed to complete15 Mar 2024, 11:12 GMT
- Buyer details updated15 Mar 2024, 11:12 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 008348-2024-1
- Signed
- 4 Mar 2024
- Value
- £875,000
- Period
- … – 30 Apr 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9bids · 9 electronic | 6 | — | — |
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Cannock Chase District CouncilContracting authority
- South Staffordshire District CouncilContracting authority
- Stafford Borough CouncilContracting authority
Framework contractors & participating bidders
1 commercial party on the notice- Chubb Fire & Security LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.