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Published 13 Dec 2024, 15:29 GMT

Official UK procurement notice

Framework Agreement for the provision of Art Transportation Services

Official notice

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)·Consortium: 2 public authorities

Framework agreement4 lotsServicesOpen procedureSME suitableMax 4 lots per supplier
Sectors: Transport & Passenger Services (60)Supporting and auxiliary transport services; travel agencies services (63)Recreational, cultural and sporting services (92) Delivery: UKLondon (UKI)
Framework ceiling (notional)£3,800,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 21 Feb 2025awarded 21 Jul 2025
Lots 4max 4 won per supplier

What is being bought4 lots · detail below

Published requirement description

The Barbican Centre (on behalf of the City of London Corporation) has procured a multi-supplier Framework Agreement for an art transportation service to cover its requirements domestically and internationally.

The Framework Agreement has therefore been divided into the following for 4 Lots according to different areas of the world:

  • Lot 1: UK
  • Lot 2: UK and Europe
  • Lot 3: UK, Europe, North America, Australia, New Zealand and Japan
  • Lot 4: Worldwide

For lots 3 and 4, transport could be by air, sea and / or road.

The Framework Agreement shall be utilised to award work for the packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place; and, to and/or from the premises of any owner/lender of a work. In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered according to the relevant Lot.

Other departments of the City of London Corporation will also have the ability to utilise the Framework Agreement for the provision of any, or all, of the requirements which are the same as, or similar to those services specified in the procurement documents.

The estimated total value of the Framework Agreement is stated in this notice and is for the entire duration, including call-off contracts.

There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those Services specified under the established Framework Agreement.

This has now been awarded to a total of seven suppliers ranging from 5-6 suppliers per Lot after an FTS Open procedure.

The Framework agreement length is 4 years.

CPV: Air transport services · Cargo handling and storage services · Cargo handling services · Museum-exhibition services · Road transport services · Transport services (excl. Waste transport)

How this framework works

From the published notice
Bids received
7 bids on the busiest of 4 lots · 7 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · win at most 4 of them · evaluation weights differ by lot
Lot #1Packing and transport of fine art, objects, storage of works, entire exhibitions and…Awarded

Packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place and, to and/or from the premises of any owner/lender of a work within the UK.

In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered in the UK.

The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the entire duration, including the call-off contracts.

There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those Services specified under the established framework agreement

Delivery: UK, London · UK and London
Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60100000 Road transport services63100000 Cargo handling and storage services92521100 Museum-exhibition services
Lot #2Packing and transport of fine art, objects, storage of works, entire exhibitions and…Awarded

Packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place and, to and/or from the premises of any owner/lender of a work within the UK and Europe.

In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered in the UK and Europe.

The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the entire duration, including call-off contracts.

There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those services specified under the established framework agreement.

Delivery: UK, London · UK, London and Europe
Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60100000 Road transport services63100000 Cargo handling and storage services92521100 Museum-exhibition services
Lot #3Packing and transport of fine art, objects, storage of works, entire exhibitions and…Awarded

Packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place and, to and/or from the premises of any owner/lender of a work within UK, Europe, North America, Australia, New Zealand and Japan. Transport could be by air, sea and / or road.

In addition, the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered in these areas.

The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the entire duration, including call-off contracts.

There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those services specified under the established framework agreement.

Delivery: UK, London · UK and London.
Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60100000 Road transport services60400000 Air transport services63100000 Cargo handling and storage services92521100 Museum-exhibition services
Lot #4Packing and transport of fine art, objects, storage of works, entire exhibitions and…Awarded

Packing and transport of fine art, objects, storage of works, entire exhibitions and exhibition fixtures and fittings from Barbican Sites; to and/or from any site at which an exhibition is taking place and, to and/or from the premises of any owner/lender of a work worldwide. Transport could be by air, sea and / or road.

In addition the Barbican Centre may require the provision of other services such as technical assistance, project management and technical advice for projects to be delivered in these areas.

The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the entire duration, including call-off contracts.

There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the contracting authority will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those services specified under the established framework agreement.

Delivery: UK, London · UK and London.
Variant bids: not allowed
60000000 Transport services (excl. Waste transport)60100000 Road transport services63100000 Cargo handling and storage services63110000 Cargo handling services92521100 Museum-exhibition services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Packing and transport of fine art, objects, storage of works, entire exhibitions and…6570
2 · Packing and transport of fine art, objects, storage of works, entire exhibitions and…7070
3 · Packing and transport of fine art, objects, storage of works, entire exhibitions and…7070
4 · Packing and transport of fine art, objects, storage of works, entire exhibitions and…7070
What this means for your bid
  • Price carries 70 points on every lot: a 10% discount moves about 7 points.
  • “Framework Agreement for the provision of Art Transportation Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Dec 2024, 15:29 GMT
Last source update
1 Aug 2025, 16:25 BST
Award evaluation window
21 Feb 2025 – …
FTS notice number
2025/S 000-045369
Classification (CPV)
Air transport servicesCargo handling and storage servicesCargo handling servicesMuseum-exhibition servicesRoad transport servicesTransport services (excl. Waste transport)
Delivery area
UKLondon (UKI)
Official registry OCID
ocds-h6vhtk-04c80c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the framework agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a framework agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where a framework agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.

Publisher note: This procurement process is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url:www.capitalesourcing.com). The procurement is a one stage process (Open procedure); therefore, suppliers will need to register an interest on the system for project prj_COL_24698 and submit a tender submission before the deadline in order to participate and registration is free. Tender submissions cannot be uploaded after the return deadline. The estimated total value given at II.1.5) is for the full duration of the framework agreement. The estimated annual value of the framework agreement, across the four lots, is approximately GBP 950 000 ex VAT. Each successful bidder will be required to execute a formal framework agreement with the contracting authority which embodies the terms of all the tender documents. The framework agreement will be executed as a deed and prepared by the comptroller and city solicitor. The successful bidders will be required to execute the formal framework agreement prior to the commencement date. The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award framework agreement or to award only part of the opportunity described in this notice. If the contracting authority takes up any of these rights then it will not be responsible for or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
21 Feb 2025, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
21 Feb 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

21 Feb 2025 → 1 Aug 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Feb 2025, 12:00 GMT
  2. Bids opened
    21 Feb 2025, 12:00 GMT
  3. Notice published
    1 Aug 2025, 16:25 BST

Notice history

2 events · 2 releases on Find a Tender · since 1 Aug 2025
  1. Status changed to complete
    1 Aug 2025, 16:25 BST
  2. Buyer details updated
    1 Aug 2025, 16:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 76 from SMEs · busiest of 4 lots
Contracts signed 4latest 21 Jul 2025

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £900,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Framework Agreement for the provision of Art Transportation Services: UK and Europe

    Signed
    21 Jul 2025
    Value
    ceiling above
    Status
    active

  • Framework Agreement for the provision of Art Transportation Services: UK and Europe

    Signed
    21 Jul 2025
    Value
    ceiling above
    Status
    active

  • Framework Agreement for the provision of Art Transportation Services: UK and Europe

    Signed
    21 Jul 2025
    Value
    ceiling above
    Status
    active

  • Framework Agreement for the provision of Art Transportation Services: UK and Europe

    Signed
    21 Jul 2025
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Packing and transport of fine art, objects, storage of works, entire exhibitions and…7bids · 7 electronic · 7 from abroad6——
2 · Packing and transport of fine art, objects, storage of works, entire exhibitions and…6bids · 6 electronic · 6 from abroad5——
3 · Packing and transport of fine art, objects, storage of works, entire exhibitions and…7bids · 7 electronic · 7 from abroad6——
4 · Packing and transport of fine art, objects, storage of works, entire exhibitions and…6bids · 6 electronic · 6 from abroad5——

Contracting authority & participating public bodies

2 public bodies on the notice

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Po Box 270, Guildhall, London, London, EC2P 2EJContact email, phone

Dispute resolution & review bodies

  • High Court of England and WalesMediation bodyReview contact point London
  • High Court, Royal Courts of JusticeReview body London

Framework contractors & participating bidders

10 commercial parties on the notice
  • Constantine LimitedFramework contractor Constantine House, 20-26 Sandgate Street,, London, London, SE15 1LE
  • Crown Fine ArtFramework contractor 2 Oriental Road, London, London, London, E16 2BZ
  • Crown Fine ArtFramework contractor 345 Southbury road, Enfield, Middlesex., London, London, EN1 1TW
  • Harrow Green LimitedFramework contractor 345 Southbury road, Enfield, Middlesex., London, London, EN1 1TW
  • Harrow Green LimitedFramework contractor 2 Oriental Road, London, London, London, E16 2BZ
  • K PAK LimitedFramework contractor Unit 21 Liongate Enterprise Park 80 Morden Road Mitcham, Surrey, South East, CR4 4NY
  • Kuehne + Nagel LimitedFramework contractor Stockley Park, Uxbridge, London, London, UB11 1FG
  • Kuehne + Nagel LimitedFramework contractor 1 Roundwood Avenue Stockley Park, Uxbridge, London, London, UB11 1FG
  • Momart LimitedFramework contractor HX1, 1 Harbour Exchnage Square,, London, London, E14 9GE
  • Mtec Warehousing LtdFramework contractor 10 Gentlemens Field, Westmill Road, Ware, Herts,, Herts, East of England, SG12 0EF

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria