Official UK procurement notice
Framework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment
Authority: Hampshire County Council (Local council)
What is being bought
Published requirement descriptionThis project is a re-procurement exercise for Hampshire County Council wishes to establish a Framework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment to Hampshire County Council (County Supplies). This project is a re-procurement exercise for CS24299 Framework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment.
This framework will primarily support the estates of Hampshire County Council and Hampshire and Isle of Wight Fire & Rescue Services, but will also be available for use by other contracting authorities. These may include local authorities across Hampshire and the Isle of Wight, as well as schools, academies, colleges, and third sector organisations operating within the region.
After award of the Framework Agreement, the Contractors will be required to liaise directly with the Contracting Authority regarding any specific requirements. Full details of the requirement can be found in the Specification (Annex 1).
Please refer to Hampshire County Council Terms and Conditions for Purchase Orders
Terms and conditions for purchase orders | Business and economy | Hampshire County Council
Full details of the requirement can be found in the Specification at Annex
- No preliminary market engagement: County Supplies is in constant communication with the suppliers within the Market to ensure that the correct services are being supplied to its customers.
CPV: Fire extinguishers · Fire-extinguishers installation work · Firefighting equipment · Firefighting equipment installation work · Repair and maintenance services of firefighting equipment
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 5 suppliers · 7 bids received (1.4 per place) · 5 appointed (full)
- Framework period
- 3 yrs from 1 Oct 2026
- Buyer regions
- UK, UKJ
- Supplier levy on call-offs (max %)
3% of call-off value · The Council requires a rebate in the sum of 3% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.
Who may buy through it
The Framework Agreement is open to Hampshire County Council (HCC), Hampshire and Isle of Wight Fire and Rescue Service (HIOWFRS), Hampshire maintained schools, academies, and other eligible Contracting Authorities, including but not limited to district councils. These entities are permitted to award Call-off Contracts under the Framework Agreement..
A full list is to be confirmed by the client and included in the Tender Notice
Published description of the framework
The framework will be awarded and ranked on a lowest price cascade basis. The lowest price supplier will be offered the call-off opportunity first, if they reject the offer or they cannot deliver within specified timescale, the offer will transfer to the next lowest priced supplier and so on until a supplier is awarded the project.
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Price criterion 1 (Lot 0): 100%
Published award criteria (1)
- Price criterion 1 (Lot 0): 100% ranked cascade on Lowest Price submission for the 'Fully inclusive package' in the Pricing Schedule Annex 2 (up to 5 suppliers will be awarded)
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the Inspection, Testing and Supply of Portable…” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- The Framework Agreement is open to Hampshire County Council (HCC), Hampshire and Isle of Wight Fire and Rescue Service (HIOWFRS), Hampshire maintained schools, academies, and other eligible Contracting Authorities, including but not limited to district councils. These entities are permitted to award Call-off Contracts under the Framework Agreement.. A full list is to be confirmed by the client and included in the Tender Notice
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Aug 2026, 10:08 BST
- Last source update
- 6 Oct 2026, 09:14 BST
- Award evaluation window
- Submission end – 16 Sept 2026
- Authority reference
CS29164- FTS notice number
2026/S 000-074518- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06dd3bFind a Tender- Contract terms summary
Payment of any Price due under an Order shall be made within thirty (30) days of receipt by the Contracting Authority (at its nominated address for invoices) of a valid invoice from the Contractor in accordance with the provisions of Annex 4.
Rebate of 3% as per Clause 35 of the Framework Conditions will apply to any orders placed under this Framework.
- Risks
Change in Legislation
Changes in Chemical Legislation such as the potential PFAS ban expected around 2030 could lead to changes in the ways extinguishers are tested and disposed of, increasing costs and impact on performance.
How it was run
Official notice- Appointment period ends
- 3 Sept 2026, 14:00 BST
- Clarification deadline
- 27 Aug 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 3% of call-off value · The Council requires a rebate in the sum of 3% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.
Timeline
6 Aug 2026 → 6 Oct 2026 · 8 dates- Tender notice published77 days ago6 Aug 2026, 10:08 BST
- Clarification questions by55 days ago27 Aug 2026, 23:59 BST
- Admission / appointment period ends49 days ago · period end, not a bid countdown3 Sept 2026, 14:00 BST
- Award decision expected by35 days ago16 Sept 2026, 23:59 BST
- Assessment summaries sent28 days ago24 Sept 2026, 00:00 BST
- Contract starts21 days ago1 Oct 2026, 00:00 BST
- Standstill ends16 days ago5 Oct 2026, 23:59 BST
- Latest notice published16 days ago6 Oct 2026, 09:14 BST
Notice history
7 events · 6 releases on Find a Tender · since 6 Aug 2026- Tender notice published6 Aug 2026, 10:08 BSTUK4
- Contract award notice published24 Sept 2026, 11:48 BSTUK6
- Status changed to complete24 Sept 2026, 11:48 BST
- Contract award notice published24 Sept 2026, 11:49 BSTUK6
- Contract award notice published6 Oct 2026, 09:13 BSTUK6
- Contract award notice published6 Oct 2026, 09:14 BSTUK6
- Contract signature expected20 Oct 2026, 23:59 BSTscheduled
Routine re-releases (6)
- 2026-09: 2 releases · 24 Sept 2026, 24 Sept 2026
- 2026-08: 1 release · 6 Aug 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£270,000 is the framework's published maximum, restated by the publisher on 5 award rows. It is one ceiling, not 5 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| SAFELINCS LimitedSMEFramework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment - Supplier 11 Nov 2026 – 30 Oct 2029 | ceiling above | 23 Sept 2026standstill to 5 Oct 2026 | Standstill |
| Chubb Fire & Security LimitedFramework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment - Supplier 51 Nov 2026 – 30 Oct 2029 | ceiling above | 23 Sept 2026standstill to 5 Oct 2026 | Standstill |
| Firemark LimitedSMEFramework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment - Supplier 21 Nov 2026 – 30 Oct 2029 | ceiling above | 23 Sept 2026standstill to 15 Oct 2026 | Standstill |
| Fire Protection Services 1975Framework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment - Supplier 31 Nov 2026 – 30 Oct 2029 | ceiling above | 23 Sept 2026standstill to 15 Oct 2026 | Standstill |
| Ventro LtdFramework Agreement for the Inspection, Testing and Supply of Portable Fire Equipment - Supplier 41 Nov 2026 – 30 Oct 2029 | ceiling above | 23 Sept 2026standstill to 15 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders · 8 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
5 commercial parties on the notice- Chubb Fire and Security LtdFramework contractor
- Fire Protection Services 1975Framework contractor
- Firemark LtdFramework contractor
- Safelincs LtdFramework contractor
- Ventro LtdFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender