Official UK procurement notice
Fort Royal Community Primary School ~ Cleaning Tender
Authority: Fort Royal Community Primary School (Education)
What is being bought
Published requirement descriptionThe successful Supplier will be required to provide cleaning services for Fort Royal Community Primary School.
The annual contract value is approximately £130,000 and the initial contract term will be three years, commencing 1 April 2027 and concluding 31 March 2030. The contract will operate on a guaranteed performance basis, offering a fixed annual subsidy. There will be an option to extend for a further term of one plus one years by mutual agreement.
The school is located in Central Worcester and is a Maintained Primary special needs school with 208 pupils on roll and approximately 170 staff employed.
They are a dedicated and enthusiastic team who are committed to providing the best possible education and care for the pupils and developing independence and social awareness to prepare them for productive and successful lives. There are 25 classes and fantastic facilities, including a hydrotherapy pool, specialist sensory areas and extensive outdoor learning environments both within the school grounds and attached to individual classes. The school runs in term time, but some support staff work all year round.
Currently, the school is cleaned in the mornings prior to opening, with cleaning commencing from 6:00am during term time and on TED days. In addition, the school benefits from approximately four weeks of deep cleaning during holiday periods. Due to the morning cleaning schedule, there is a requirement for some ad hoc cleaning at the start of holiday periods (e.g. bin clearance), along with limited cleans a few times per week in key areas during the main school holidays (Easter, Summer, and Christmas).
While the school is open to reviewing cleaning times, if the morning schedule is retained, they would like these ad hoc requirements to be formally incorporated into the contract. The school also hosts a holiday club during certain school holidays, which is currently supported through ad hoc cleaning arrangements. While there are no lettings at present, the school would like flexibility within the contract to accommodate this should it change in the future.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the eSourcing portal at:
litmustms.co.uk/tenders/UK-UK-Worces… ↗
To respond to this opportunity, please click here:
- How the procedure runs: Please see PSQ Document for more information.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£650,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Criterion 1: 70%
- Criterion 2: 30%
Published award criteria (2)
- Criterion 1
- Criterion 2
No conditions of participation were published on the notice; check the tender documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £432,922 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
Cleaning services (CPV 9091) in West Midlands, and who usually turns up
Fort Royal Community Primary School has too little published record in this market to describe on its own. Published market evidence for the same work stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Cleaning services (CPV 9091) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Across this market, small firms won 69% of awards with a known supplier size.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in West Midlands.
A local branch does not count if the registered address is elsewhere.
Across this market, 15% of winners were registered in the delivery region.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 61 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Across this market, at least 17% of awarded procurements had no recorded rival.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid3%
2–38%
4–646%
7+42%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate16%
Within ±2%44%
Above estimate40%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 9091Published estimate£650k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid6%
2–39%
4–658%
7+27%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 73 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£650k
Estimate£650k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Ridge Crest Cleaning LimitedEarlier contract | Fort Royal Community Primary School - Cleaning Servicesnotice published May 2022 | Cleaning Services | £356k | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £21m15 awards in 36m · last 2 months ago | 9 live · £15m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=10 | |
| £25m19 awards in 36m · last 1 months ago | 13 live · £30m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% above n=29 | |
| £30m19 awards in 36m · last 3 months ago | 29 live · £40m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=45 | |
| £15m16 awards in 36m · last 3 months ago | 9 live · £4.9m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=16 | |
GSO LtdSME | £15m10 awards in 36m · last 5 months ago | 7 live · £8.3m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=13 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
75% title match.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
75% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (75% title match), the holder is not guaranteed to re-bid
Fort Royal Community Primary School - Cleaning Services — held by Ridge Crest Cleaning Limited; no contract end date published.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2026, 14:48 BST
- Last source update
- 21 May 2026, 14:48 BST
- Award evaluation window
- Submission end – 14 Dec 2026
- FTS notice number
2026/S 000-047184- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069f6aFind a Tender
- How it runs
Please see PSQ Document for more information.
How to participate & submission route
Official notice Submit via Litmus TMS- Requests to participate (first stage)
- —
- Tender submission deadline
- 30 Oct 2026, 12:00 GMT
- Clarification deadline
- 17 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 May 2026 → 1 Apr 2027 · 5 dates- Tender notice published154 days ago21 May 2026, 14:48 BST
- Clarification questions by97 days ago17 Jul 2026, 12:00 BST
- Today22 Oct 2026
- Submission deadlinein 8 days30 Oct 2026, 12:00 GMT
- Award decision expected byin 53 days14 Dec 2026, 23:59 GMT
- Contract startsin 160 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 May 2026, 14:48 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender