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Find a TenderAwardedContract details notice
Published 9 Jan 2026, 10:46 GMT

Official UK procurement notice

Fire Alarm Service Maintenance Contract to Lincolnshire Police

Official notice

Authority: The Police and Crime Commissioner for Lincolnshire (Police & fire)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50) Delivery: East Midlands (UKF3)
Final published estimate£120,000initial estimate £144,000 · 1 value update34.5% above published estimate
Submissions closed 13 Feb 2026awarded 23 Apr 2026
Awarded to Sunfish Services Ltd
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Provision of a Planned and Reactive Fire Alarm Service Maintenance Contract to Lincolnshire Police.

CPV: Fire-alarm systems · Fire-detection systems · Repair and maintenance services of firefighting equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£120,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £120,000 exc. VAT · £120,000 inc. VAT
Delivery: East Midlands
Extensions: Two options to extend each by a period of 12 months, at the sole discretion of the Contracting Authority. These options to extend may be exercised at the same time.
31625100 Fire-detection systems31625200 Fire-alarm systems50413200 Repair and maintenance services of firefighting equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Evaluation to be based on 70% Quality, 30% Price.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 Jan 2026, 10:46 GMT
Last source update
8 May 2026, 16:18 BST
Authority reference
CCM/1439
FTS notice number
2026/S 000-001733
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fire-alarm systemsFire-detection systemsRepair and maintenance services of firefighting equipment
Delivery area
East Midlands (UKF3)
Official registry OCID
ocds-h6vhtk-060281 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
13 Feb 2026, 12:00 GMT
Clarification deadline
30 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Please visit the Sell2 website

sell2.in-tend.co.uk/blpd/publictenders ↗

Timeline

9 Jan 2026 → 8 May 2026 · 5 dates
  1. Tender notice published285 days ago
    9 Jan 2026, 10:46 GMT
  2. Clarification questions by264 days ago
    30 Jan 2026, 12:00 GMT
  3. Submission deadline250 days ago
    13 Feb 2026, 12:00 GMT
  4. Contract starts204 days ago
    1 Apr 2026, 00:00 BST
  5. Latest notice published166 days ago
    8 May 2026, 16:18 BST

Notice history

5 events · 3 releases on Find a Tender · since 9 Jan 2026
  1. Tender notice published
    9 Jan 2026, 10:46 GMT
    UK4
  2. Tender notice published
    9 Jan 2026, 15:17 GMT
    UK4
  3. Published value updated
    9 Jan 2026, 15:17 GMT
  4. Contract details notice published
    8 May 2026, 16:18 BST
    UK7
  5. Status changed to complete
    8 May 2026, 16:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £161,4241 contract inc. VAT; no net value published
Contracts signed 1latest 23 Apr 2026
Awarded toValueDateStatus
Sunfish Services LtdSME£161,424 inc. VAT †—Awarded

Contracts

  • Contract 1 · Sunfish Services LtdSME

    Signed
    23 Apr 2026
    Value
    £161,424 inc. VAT
    Period
    24 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Two options to extend each by a period of 12 months, at the sole discretion of the Contracting Authority. These options to extend may be exercised at the same time.

Contracting authority & participating public bodies

Police and Crime Commissioner for Lincolnshire

Contracting authorityPublic authority - sub-central government GB-PPON: PNBV-7818-LZWL Police Headquarters, Deepdale Lane, Nettleham, Lincoln, East Midlands, LN2 2LTContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • SUNFISH SERVICES LIMITEDAwarded supplierGB-COH: 04961655GB-PPON: PXMH-7994-ZBVQ Unit 2a Station Yard Station Road, Derby, East Midlands, DE73 8HJContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender