Find a TenderAwarded

Published 8 Mar 2021, 10:40 GMT

Official UK procurement notice

Finance & HR Cloud Software

Official notice

Authority: Qualifications Wales (Public body)

2 lotsGoodsOpen procedureSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL21)

Awarded value£301,2872 contracts · exc. VAT

Awarded 26 Feb 2021

Awarded to CIVICA UK LIMITED, MHR2 awards

What is being bought2 lots · detail below

Published requirement description

The provision of Finance and HR cloud software (SAAS or other similar hosted arrangement) to include software licensing, implementation, training, support and other services.

CPV: Accounting software package · Financial analysis and accounting software package · Financial information systems · Financial systems software package · Maintenance of information technology software · Procurement software package · Software configuration services · Software consultancy services · Software implementation services · Software maintenance and repair services · Software package and information systems · Software supply services · +3 more

Lots and requirements (2)Procurement structure

2 lots · no lot values published · evaluation weights differ by lot

Lot #1Finance Cloud SoftwareAwarded

We require the finance cloud software to be a COTS product and have the following functionality:

General ledger

P2P and purchase ledger

Cash book

Project accounting

Fixed assets

Workflow

Reporting

Expenses (optional.

Sales ledger (not currently used)

Web service API interface option preferred

Interface with MS Office

Support bilingual remittances (Welsh & English).

Interface with the HR software(lot 2)- No longer required. Changed to interface with a third party expenses system

We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services. Additional information: Expenses option not awarded

Delivery: Wales · Newport, Wales

48440000 Financial analysis and accounting software package 48442000 Financial systems software package 48443000 Accounting software package 48490000 Procurement software package 48812000 Financial information systems 72260000 Software-related services

Lot #2HR Cloud SoftwareAwarded

We require the HR cloud software to be a COTS product and have the following functionality:

Establishment

Employee records

Absence management

HR management

Self-service portal (bilingual - Welsh & English)

Recruitment (bilingual - Welsh & English)

Flexi Time Management

Performance Management

Workflow

Reporting

Web service API interface option preferred

Interface with MS Office

Interface with the Finance software(lot 1) Not required

We may choose to defer introduction of the recruitment, flexi-time and performance management requirements or may not implement at all during the life of the contract.

We require software licensing, implementation services, training (core users and train the trainer), ongoing support and services.

Delivery: Wales · Newport, Wales

48450000 Time accounting or human resources software package 72260000 Software-related services 72261000 Software support services 72263000 Software implementation services 72265000 Software configuration services 72266000 Software consultancy services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Split
1 · Finance Cloud Software	230	20
2 · HR Cloud Software	230	20

What this means for your bid

Price carries 20 points on every lot: a 10% discount moves about 2 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 8 Mar 2021, 10:40 GMT
Last source update: 8 Mar 2021, 10:40 GMT
Authority reference: QW202109
FTS notice number: 2021/S 000-004556
Classification (CPV): Accounting software packageFinancial analysis and accounting software packageFinancial information systemsFinancial systems software packageMaintenance of information technology softwareProcurement software packageSoftware configuration servicesSoftware consultancy servicesSoftware implementation servicesSoftware maintenance and repair services
+5 more
Software package and information systemsSoftware supply services
Delivery area: Wales (UKL21)
Official registry OCID: ocds-h6vhtk-02993d Find a Tender

Publisher note: The contract values are based on implementation, licensing, hosting and support for an initial period of 5 years. (WA Ref:108350)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £301,2872 contracts exc. VAT

Bids received 73 from SMEs

Contracts signed 2latest 26 Feb 2021

Awarded to	Value	Date	Status
Lot 1 · Finance Cloud Software1 award
CIVICA UK LIMITED	£192,520 †	—	Awarded
Lot 2 · HR Cloud Software1 award
MHR	£108,767 †	—	Awarded

Contracts

Finance Cloud Software · CIVICA UK LIMITED
Signed
26 Feb 2021
Value
£192,520
Status
active
HR Cloud Software · MHR
Signed
18 Feb 2021
Value
£108,767
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Finance Cloud Software	5bids · 5 electronic	2	—	—
2 · HR Cloud Software	2bids · 2 electronic	1	—	—

Contracting authority & participating public bodies

Qualifications Wales

Contracting authorityPublic bodyMinistry or any other national or federal authority, including their regional or local subdivisionsEducation Q2 Building, Pencarn Lane, Imperial Park, Newport, Wales, NP10 8ARContact email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

2 commercial parties on the notice

Civica UK LimitedAwarded supplier 30 Stamford Street, London, London, SE1 9LSContact phone
MHRAwarded supplier Ruddington Hall, Ruddington, Nottinghamshire, UK, NG116LLContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.