Official UK procurement notice
Evaluation of the Archives Revealed Funding Programme 2026 - 2029
Authority: The National Archives (Central government)·On behalf of: Heritage Fund
Sectors: Business Services & Consultancy (79) Delivery: London (UKI)South East (UKJ)
Published estimate£120,883≈ £37k / year · £145,000 inc. VAT0.1% below published estimate
Submissions closed 9 Mar 2026awarded 27 Mar 2026
Awarded to SPARK INSIGHT AND RESEARCH LTD
Contract term 3 yrs 3 moends 30 Jun 2029 · starts 2 Apr 2026
What is being bought
Published requirement descriptionWe will partner with an evaluator throughout the remaining project period (2026-29), to embed monitoring, evaluation, reporting and learning activity longitudinally throughout the programme's delivery phase.
CPV: Evaluation consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£120,883
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (5)
- Methodology and timeframe: 33.35%
- Team composition and management: 16.66%
- Experience in similar projects: 25%
- Pricing: 16.66%
- Social Value: 8.33%
Published award criteria (5)
- Methodology and timeframe: The bidder will provide a project proposal outlining in detail the approach, methodology and timeframe they would propose to deliver this project and engage with the internal project team.
- Team composition and management: The bidder will explain their experience in providing similar services and provide at least two examples of recent outputs and evaluation reports. These will only be used for assessing suppliers as part of the evaluation process.
- Experience in similar projects: The bidders will explain their track record in the provision of monitoring and evaluation services; how this aligns with the heritage sector and with Archives Revealed's funding organisations; and provide examples of previous customers. Please include the contact details of one relevant organisation from whom we can obtain a telephone or written reference, should we choose to do so.
- Pricing: This should include whether VAT is included, a breakdown of each person working on the project and what their day rates are, as well as how many days each member of the team will be allocated, as well as any budgeted expenses.
- Social Value: How bidder's proposed approach and methodologies will consider social value in delivering the evaluation. We would recommend that applicants focus their response on managing the environmental impacts of your proposal.
What this means for your bid
- Price carries 16.7 of 100 points: a 10% discount moves about 1.7 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Feb 2026, 15:58 GMT
- Last source update
- 27 May 2026, 10:15 BST
- Award evaluation window
- Submission end – 23 Mar 2026
- FTS notice number
2026/S 000-009110- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06148fFind a Tender- Contract terms summary
An indicative payment schedule is included in the Invitation to Tender document attached to this published notice. This schedule is linked to milestone delivery.
- Contract signature - 10% contract value (March 2026)
- Client approval of the monitoring and evaluation framework - 20% contract value (May 2026)
- Delivery of a client-approved baseline report - 20% contract value (December 2026)
- Delivery of a client-approved interim report and mid-term review - 15% contract value (March 2028)
- Delivery of a client-approved final report - 35% contract value (June 2029)
How it was run
Official notice- Submission deadline
- 9 Mar 2026, 17:00 GMT
- Clarification deadline
- 13 Feb 2026, 17:00 GMT
- Electronic submission
- Not allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
All communication regarding this tender to be sent to: [email protected]
Timeline
2 Feb 2026 → 27 May 2026 · 8 dates- Tender notice published260 days ago2 Feb 2026, 15:58 GMT
- Clarification questions by249 days ago13 Feb 2026, 17:00 GMT
- Submission deadline225 days ago9 Mar 2026, 17:00 GMT
- Award decision expected by211 days ago23 Mar 2026, 23:59 GMT
- Assessment summaries sent204 days ago31 Mar 2026, 00:00 BST
- Contract starts202 days ago2 Apr 2026, 00:00 BST
- Standstill ends190 days ago13 Apr 2026, 23:59 BST
- Latest notice published147 days ago27 May 2026, 10:15 BST
Notice history
6 events · 4 releases on Find a Tender · since 2 Feb 2026- Tender notice published2 Feb 2026, 15:58 GMTUK4
- Tender notice published26 Feb 2026, 14:51 GMTUK4
- Contract award notice published31 Mar 2026, 13:59 BSTUK6
- Status changed to complete31 Mar 2026, 13:59 BST
- Contract signature expected20 Apr 2026, 23:59 BSTscheduled
- Contract details notice published27 May 2026, 10:15 BSTUK7
Published amendments (1)
Q & A document outining clarification questions we have received, and our responses to them added.
Routine re-releases (4)
- 2026-02: 1 release · 2 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £120,7751 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 6 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| SPARK INSIGHT AND RESEARCH LTDSME23 Apr 2026 – 30 Jun 2029 | £120,775 | 27 Mar 2026 | Awarded |
Contracts
Contract 1 · SPARK INSIGHT AND RESEARCH LTDSME
- Signed
- 6 May 2026
- Value
- £120,775
- Period
- 6 May 2026 – 30 Jun 2029
- Status
- active
No agreed KPIs: Contract is below the relevant threshold of £5million inc VAT
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 11 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Heritage FundBeneficiary authority
- The National Lottery Heritage FundProcuring entityRepresented on Evaluation Panel
Bidders & participating suppliers
1 commercial party on the notice- SPARK INSIGHT AND RESEARCH LTDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Q & A document outlining all clarification questions we have received, and our responses to them.
- Bidding documents and specifications Invitation to Tender document for Evaluation of the Archives Revealed Funding Programme 2026 - 2029
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender