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Find a TenderAwardedContract award notice
Published 11 Feb 2026, 15:27 GMT

Official UK procurement notice

Electronic Payment System (EPS)

Official notice

Authority: Southern Housing (Public body)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)Postal and telecommunications services (64)Financial and insurance services (66) Delivery: London (UKI)South East (UKJ)
Published estimate£6,400,000≈ £1.3m / year · £7,680,000 inc. VAT43.7% below published estimate
Submissions closed 26 Mar 2026awarded 15 May 2026
Award (standstill) to allpay Limited
Contract term 5 yrsends 31 Aug 2031 · up to 31 Aug 2034 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Procurement of Electronic Payment System to unify and streamline payment processes, improve customer journey, and achieve operational efficiencies. We are looking to procure a system that minimises internal administration, is resilient, robust and simple for both customers and staff to use.

  • No preliminary market engagement: No engagement undertaken at all, therefore PME Notice wasn't required.

CPV: Electronic data exchange services · Financial and insurance services · Financial information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEPublished value£6,400,000
Contract period: 1 Sept 2026 – 31 Aug 2031 (5 yrs) · up to 31 Aug 2034 with extensionsValue: £6,400,000 exc. VAT · £7,680,000 inc. VAT
Delivery: London, South EastEligibility: SME eligible
Extensions: If, during the term of the Contract, the Provider develops new or enhanced service features that improve outcomes, deliver additional public benefit, or offer demonstrable value for money to Southern Housing and its customers, the Authority may elect to adopt these enhancements in accordance with the Procurement Act 2023 and the Contract's modification provisions. Adoption will only proceed where the proposed change does not constitute a substantial modification and complies with the permitted grounds under the Act. Any enhancements incorporated into the Contract will be subject to mutually agreed commercial terms and documented through the appropriate contract modification process. · 3 x 12 months
48812000 Financial information systems64216110 Electronic data exchange services66000000 Financial and insurance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality Submssions: 60%
  • Cost Submissions: 40%
Published award criteria (2)
  • Quality Submssions
  • Cost Submissions
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Feb 2026, 15:27 GMT
Last source update
22 May 2026, 16:30 BST
Award evaluation window
Submission end – 1 Jun 2026
Authority reference
SH2024-020A
FTS notice number
2026/S 000-012529
Latest notice
Contract award notice (UK6)
Classification (CPV)
Electronic data exchange servicesFinancial and insurance servicesFinancial information systems
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-064e2e Find a Tender

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
26 Mar 2026, 17:00 GMT
Clarification deadline
6 Mar 2026, 15:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk/Access/Login.aspx ↗

Timeline

11 Feb 2026 → 1 Sept 2026 · 8 dates
  1. Tender notice published252 days ago
    11 Feb 2026, 15:27 GMT
  2. Clarification questions by229 days ago
    6 Mar 2026, 15:00 GMT
  3. Submission deadline209 days ago
    26 Mar 2026, 17:00 GMT
  4. Assessment summaries sent160 days ago
    15 May 2026, 00:00 BST
  5. Latest notice published152 days ago
    22 May 2026, 16:30 BST
  6. Award decision expected by142 days ago
    1 Jun 2026, 23:59 BST
  7. Standstill ends140 days ago
    3 Jun 2026, 23:59 BST
  8. Contract starts51 days ago
    1 Sept 2026, 00:00 BST

Notice history

11 events · 5 releases on Find a Tender · since 11 Feb 2026
  1. Tender notice published
    11 Feb 2026, 15:27 GMT
    UK4
  2. Tender notice published
    10 Mar 2026, 15:16 GMT
    UK4
  3. Deadline moved to 16 Mar 2026, 17:00 GMT
    10 Mar 2026, 15:16 GMT
    +5 days · was 11 Mar 2026, 17:00 GMT
  4. Tender notice published
    12 Mar 2026, 13:22 GMT
    UK4
  5. Deadline moved to 19 Mar 2026, 17:00 GMT
    12 Mar 2026, 13:22 GMT
    +3 days · was 16 Mar 2026, 17:00 GMT
  6. Tender notice published
    16 Mar 2026, 17:50 GMT
    UK4
  7. Deadline moved to 26 Mar 2026, 17:00 GMT
    16 Mar 2026, 17:50 GMT
    +7 days · was 19 Mar 2026, 17:00 GMT
  8. Contract award notice published
    22 May 2026, 16:30 BST
    UK6
  9. Status changed to complete
    22 May 2026, 16:30 BST
  10. Buyer details updated
    22 May 2026, 16:30 BST
  11. Contract signature expected
    1 Jul 2026, 23:59 BST
    scheduled
Published amendments (1)

In light of number of clarifications received, we've extended the tender submission deadline to enable bidders sufficient time for tender submissions.

Routine re-releases (5)
  • 2026-03: 1 release · 10 Mar 2026
  • 2026-02: 1 release · 11 Feb 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,604,0491 award exc. VAT
Bids received 3
Awarded toValueDateStatus
allpay Limited1 Sept 2026 – 31 Aug 2031 · up to 31 Aug 2034Extensions: The Client intends to offer a first 2-year extension at year 3, and then the last one at year 5.£3,604,04915 May 2026standstill to 3 Jun 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders00—

Contracting authority & participating public bodies

2 public bodies on the notice

Southern Housing

Contracting authorityPublic authority - sub-central government GB-MPR: 8983 · GB-PPON: PXJP-9994-BJBR Fleet House, 59-61 Clerkenwell Road, London, London, EC1M 5LAContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • ALLPAY LIMITEDAwarded supplierGB-COH: 02933191GB-PPON: PGPL-8574-PXRV Fortis Et Fides, Whitestone Hereford, West Midlands, HR1 3SEContact email

Official documents & specifications (14)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender