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Published 22 Mar 2023, 12:15 GMT

Official UK procurement notice

Electric/Alternative Fuel Vehicles,Charging Infrastructure & Telematics

Official notice

Authority: THAMES WATER UTILITIES LIMITED

Framework agreement5 lotsGoodsNegotiated procedure with prior call for competitionMax 5 lots to bidMax 5 lots per supplier
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)
+3 moreTransport Equipment & Vehicles (34)Industrial machinery (42)Postal and telecommunications services (64)
 Delivery: London (UKI)South East (UKJ)
Framework ceiling (notional)£189,500,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 14 Apr 2023awarded 6 Sept 2024
Lots 5max 5 won per supplier · max 5 to bid

What is being bought5 lots · detail below

Published requirement description

To meet our carbon net zero target by 2030 and keep up with market changes, we need to transition our fleet across to zero emission options, such as Electric Vehicles (EV) or Alternative Fuel Vehicles (AFV). To enable this transition of our fleet, we also need toconsider the infrastructure required to keep these vehicles moving, and the systems needed to ensure our operations can continue to run smoothly with minimal impact to our customer

service and downtime.

Thames Water intends to award Framework Agreements for the provision of the vehicles, charging infrastructure and telematics, as well as the services and support required to guide us through our decarbonisation journey. To meet our ambitious carbon net zero target and ensure a successful transition, we want to partner with a provider/s that can support us with this journey and help us achieve our goals.

  • Recurrence: Between 3 and 8 years

CPV: 4-wheel-drive vehicles · Charge cards · Chargers · Command and control system · Electric vehicles · Pick-ups · Telematics services · Telematics system · Utility vehicles · Vans

How this framework works

From the published notice
Places
up to 15 suppliers · 6 appointed

Lots and requirements (5)Procurement structure

5 lots · all with a published value · a supplier may bid for at most 5 and win at most 5 of them
Lot #1Electric & Alternative Fuel VehiclesAwardedRenewalPublished value£158,000,000

Lot 1 is for the supply of any of the following: site utility vehicles, small vans, medium vans, large vans, and 4x4s. The primary focus will be on Electric Vehicle options, but Alternative Fuel Vehicles will be considered where EV options are limited. Suppliers will be expected to supply/deliver the vehicles with warranty included, and all vehicles will be purchased outright.

The Lot 1 framework agreement will be awarded to multiple suppliers (to ensure full coverage and multiple supply options for each vehicle type), with mini competitions then run each year/order between all the successful suppliers on the framework agreement for the different vehicle requirements.

Delivery: London, South East · Whole of Thames Water region
Extensions: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years. · Thames Water envisages that the contract will beawarded for an initial term of 3 years with options to extend up to a maximum duration of 8 yearsSecond stage: up to 15 candidates invited to tenderVariant bids: allowed
34113000 4-wheel-drive vehicles34131000 Pick-ups34136000 Vans34144700 Utility vehicles34144900 Electric vehicles
Lot #2TelematicsAwardedRenewalPublished value£3,000,000

Lot 3 focuses on supporting our requirement for an appropriate telematics solution to maximise the efficiency and effective management of our fleet to ensure our frontline operations can continue to deliver for our customers. The scope of this lot includes the supply, installation, maintenance and management of a telematics solution to pull together all required data/insights i.e. vehicle utilisation, vehicle charge level/mileage range, when it's on charge, visibility of available site/public chargers. The supplier will be expected to provide solution interconnectivity between vehicle and charging data, as well as providing support

and recommendations to improve the efficiency of our fleet and operations. Lot 3 will be awarded to a single supplier to ensure we have one overall view of our fleet and associated data, and facilitate integration with our operational planning team.

Delivery: London, South East · Whole of Thames Water region
Extensions: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years. · Thames Water envisages that the contract will beawarded for an initial term of 3 years with options to extend up to a maximum duration of 8 yearsSecond stage: up to 10 candidates invited to tenderVariant bids: allowed
32441300 Telematics system34144900 Electric vehicles42961000 Command and control system64226000 Telematics services
Lot #3Home Charging InfrastructureRenewalPublished value£1,500,000

Lot 2 focuses on supporting our requirements for appropriate charging infrastructure and solutions to enable our transition to EV/AFV and keep our new fleet moving to ensure our frontline operations can continue to deliver for our customers. Lot 2 has been split into sublots to allow us to distinguish between the different charging requirements (home, site, public).

Lot 2a is for the supply, installation and maintenance of chargers at selected Thames Water drivers' homes. Lot 2a will be awarded to a single supplier but we will consider bidders' ability to provide for multiple sublots and the benefits of this, to prioritise consistency and accountability throughout our infrastructure rollout.

Delivery: London, South East · Whole of the Thames Water region
Extensions: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years. · Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend up to a maximum duration of 8 yearsSecond stage: up to 10 candidates invited to tenderVariant bids: allowed
30163000 Charge cards31158000 Chargers34144900 Electric vehicles
Lot #4Site Charging InfrastructureRenewalPublished value£10,000,000

Lot 2 focuses on supporting our requirements for appropriate charging infrastructure and solutions to enable our transition to EV/AFV and keep our new fleet moving to ensure our frontline operations can continue to deliver for our customers. Lot 2 has been split into sublots to allow us to distinguish between the different charging requirements (home, site, public).

Lot 2b is for the supply, installation and maintenance of chargers at selected Thames Water sites. Lot 2b will be awarded to a single supplier but we will consider bidders' ability to provide for multiple sublots and the benefits of this, to prioritise consistency and accountability throughout our infrastructure rollout.

Delivery: London, South East · Whole of Thames Water region
Extensions: Any agreement awarded would be for an initial duration of 3 years, withoptions to extend annually up to a maximum overall term of 8 years · Thames Water envisages that the contract will beawarded for an initial term of 3 years with options to extend up to a maximum duration of 8 yearsSecond stage: up to 10 candidates invited to tenderVariant bids: allowed
30163000 Charge cards31158000 Chargers34144900 Electric vehicles
Lot #5Public Network Charge CardAwardedRenewalPublished value£17,000,000

Lot 2 focuses on supporting our requirements for appropriate charging infrastructure and solutions to enable our transition to EV/AFV and keep our new fleet moving to ensure our frontline operations can continue to deliver for our customers. Lot 2 has been split into sublots to allow us to distinguish between the different charging requirements (home, site, public).

Lot 2c is for the supply of charge cards that allow Thames Water drivers to access and use the public charging network, and managing payments for the electricity cost to charge on the public network where applicable.

Lot 2c will be awarded to a single supplier but we will consider bidders' ability to provide for multiple sublots and the benefits of this, to prioritise consistency and accountability throughout our infrastructure rollout.

Delivery: London, South East · Whole of the Thames Water region
Extensions: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years. · Thames Water envisages that the contract will beawarded for an initial term of 3 years with options to extend up to a maximum duration of 8 yearsSecond stage: up to 10 candidates invited to tenderVariant bids: allowed
30163000 Charge cards31158000 Chargers34144900 Electric vehicles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Thames Water reserves the right to award a single or multiple lots to the most suitable provider(s)
Legal form for consortia
Consortia may be required to form a legal entity prior to award
Shortlisting
As detailed in Section VI.3 and the PQQ
What this means for your bid
  • “Electric/Alternative Fuel Vehicles,Charging Infrastructure & Telematics” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Between 3 and 8 years
First published
22 Mar 2023, 12:15 GMT
Last source update
31 Jul 2025, 11:19 BST
Authority reference
FA1608
FTS notice number
2025/S 000-044651
Classification (CPV)
4-wheel-drive vehiclesCharge cardsChargersCommand and control systemElectric vehiclesPick-upsTelematics servicesTelematics systemUtility vehiclesVans
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-03b50a Find a Tender
Contract terms summary

Specified in Invitation to Tender documents

Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Thames Water Utilities Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)

Publisher note: *** Please note this is a Contract Award Notice *** Please note, the following Lots were not awarded: Lot 2a Home Charging Infrastructure Lot 2b Site Charging Infrastructure

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
14 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Deposits and guarantees
Bonds and/or Parent Company Guarantees of performance and financial standing may be required.
Detailed submission instructions & authority contactsFrom official release

www.thameswater.co.uk/procurement ↗

Timeline

14 Apr 2023 → 31 Jul 2025 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    14 Apr 2023, 12:00 BST
  2. Notice published
    31 Jul 2025, 11:19 BST

Notice history

2 events · 3 releases on Find a Tender · since 29 Mar 2023
  1. Deadline moved to 14 Apr 2023, 12:00 BST
    29 Mar 2023, 10:55 BST
    +8 days · was 6 Apr 2023, 12:00 BST
  2. Status changed to complete
    31 Jul 2025, 11:19 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.26 Apr 202314 Apr 2023+8 d

Final completed PQQ Submission deadline for all lots now extended until 12 noon on 14th April 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Contracts signed 6latest 6 Sept 2024

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Public Network Charge Card

    Signed
    6 Sept 2024
    Value
    —
    Status
    active

  • Electric & Alternative Fuel Vehicles

    Signed
    1 Aug 2024
    Value
    —
    Status
    active

  • Electric & Alternative Fuel Vehicles

    Signed
    1 Aug 2024
    Value
    —
    Status
    active

  • Electric & Alternative Fuel Vehicles

    Signed
    1 Aug 2024
    Value
    —
    Status
    active

  • Electric & Alternative Fuel Vehicles

    Signed
    1 Aug 2024
    Value
    —
    Status
    active

  • Telematics

    Signed
    13 Jun 2024
    Value
    —
    Status
    active

Contracting authority & participating public bodies

THAMES WATER UTILITIES LIMITED

Contracting authorityWater GB-COH: 02366661 Clearwater Court, Reading, South East, RG1 8DBContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Thames Water Utilities LtdReview contact point Reading

Framework contractors & participating bidders

6 commercial parties on the notice
  • B2Mobility GMBHFramework contractorHRB 16999 Wittener Straße 45, 44789 Bochum, Nordrhein- Westfalen, Germany, Nordrhein- Westfalen, DE
  • CTrack Telematics LtdFramework contractorGB-COH: 04643588 Stockdale House, Victoria Road, Leeds, England, LS6 1PF, Leeds, Yorkshire & Humber, LS6 1PF
  • John Bradshaw LtdFramework contractorGB-COH: 1260881 New Lane, Stibbington, Peterborough, PE8 6LW, Peterborough, East of England, PE8 6LW
  • Renault Truck Commercials LtdFramework contractorGB-COH: 00290604 Wedgnock Industrial Estate, Wedgnock Lane, Warwick, CV34 5YA, Warwick, West Midlands, CV34 5YA
  • Rygor Commercials LtdFramework contractorGB-COH: 01884237 The Broadway, West Wilts Trading Estate, Westbury, Wiltshire, BA13 4HU, Westbury, South West, BA13 4HU
  • Volkswagen Group UK LtdFramework contractorGB-COH: 00514809 Yeomans Drive, Blakelands, Milton Keynes, MK14 5AN, Milton Keynes, South East, MK14 5AN

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria