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active
Official procurement procedure

Digitisation, Storage and Disposal Services

Archive destruction services
Archive services
Records management
+5 more
Wales (UKL)
Published value
£4,000,000
Submission deadline 6 Jan 2023, 17:00 GMT
Lots published2
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: National Procurement Service (Welsh Government): "Digitisation, Storage and Disposal Services". Published status: active. Published value: £4,000,000. 2 published lots. Recorded submission deadline: 6 Jan 2023, 17:00 GMT. See the official notice for participation instructions.
Contracting AuthorityNational Procurement Service (Welsh Government)Scope & CategoriesNot publishedSubmission Window
Closed
6 Jan 2023, 17:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£4,000,000
Bidder Intelligence · Authority Profile: National Procurement Service (Welsh Government)
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for National Procurement Service (Welsh Government). These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
9.6Bids / Report
0% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 29 active published awards; 29 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityNational Procurement Service (Welsh Government)
Procedure methodNot published
Procurement categoryNot published
Statusactive
Framework / DPSDynamic market
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published12 Jan 2021, 10:56 GMT
Last source update12 Jan 2021, 10:56 GMT
Recurring procurementNo
ClassificationArchive destruction services, Archive services, Records management, Refuse and waste related services, Refuse recycling services, Scanning services, Storage and retrieval services, Storage services
Delivery area
Wales (UKL)
OCIDocds-h6vhtk-028983
What is being bought
The National Procurement Service on behalf of the Welsh Public Sector wishes to establish a Dynamic Purchasing System (DPS) for use by public sector organisations in Wales. The DPS will cover Services in the following two lots: Lot 1: Digitisation, Storage and Disposal of Records Lot 2: Recycling, Reuse and Disposal of ICT Assets Entry to the DPS will be restricted to those organisations who meet the requirements of Article 20(1)(a) of the 2015 Public Contracts Regulations. Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education. Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Welsh based Charities. In addition, the Ministry of Defence are eligible to use this arrangement. This procurement is being conducted by the National Procurement Service (NPS), which is a division of the Welsh Government. As a consequence of the Government of Wales Act 2006, the contracting party will be the Welsh Ministers. Further information on the NPS can be accessed from the following link: https://gov.wales/national-procurement-service
What changed
From the official release history
  1. Published value updated to £4,000,000
    12 Jan 2021, 10:56 GMT
  2. Status changed to active
    12 Jan 2021, 10:56 GMT
  3. Official notice release published
    12 Jan 2021, 10:56 GMT
  4. Submission deadline changed to 6 Jan 2023, 17:00 GMT
    12 Jan 2021, 10:56 GMT
  5. Buyer information updated
    12 Jan 2021, 10:56 GMT
Lots and requirements (2)
Published by the contracting authority
  • Lot 1 · #1
    Digitisation, Storage and Disposal of Records
    active
    Published value£4,000,000
    The Supplier will be required to digitise, store and dispose of records. The Supplier must be able to provide a range of services via this arrangement, to include: - Digitisation of physical records; - Secure storage of physical records; - Disposal of records – either to be archived as per the Customers’ instructions, or to be physically destroyed; - Secure transport of physical records; - Secure transfer of digital records. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”. Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #2
    Secure Recycling, Reuse and Disposal of ICT Assets
    active
    Published value£4,000,000
    The Supplier will be required to collect various items of ICT related electrical equipment and ensure the sanitisation and/or disposal of the equipment in accordance with relevant European directives or any other legislation applicable to these requirements. The Supplier must be able to provide a range of services via this framework, to include: - Secure sanitisation and destruction of equipment; - Secure sanitisation and redeployment of equipment back to the client. This service may include the option of reimaging; - Secure sanitisation and donation or resale. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”. Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    12 Jan 2021, 10:56 GMT
  2. Submission deadline
    6 Jan 2023, 17:00 GMT
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

National Procurement Service (Welsh Government)

Contracting authority GB-FTS-224
View buyer profile
Documents (2)
Official links; attachments are not copied

  • economicSelectionCriteria

    tender
    economicSelectionCriteria

  • technicalSelectionCriteria

    tender
    technicalSelectionCriteria
Related procedures (0)
No data
No related procedures published