Official UK procurement notice
CP2336-23 Devon Service Term Contracts
Authority: Devon County Council (Local council)
What is being bought8 lots · detail below
Published requirement descriptionDevon County Council (DCC) currently has a range of term contracts for the servicing, inspection and testing of mechanical and electrical plant within its Estate which come to an end on the 31st March 2024. DCC is re-procuring the services provided by these contracts to ensure on going regulatory compliance and effective operation of the installations. The services required under the contract include the servicing, inspection and testing (Planned Services) of mechanical and electrical installations covered by each Lot along with breakdowns, repairs and renewals (Reactive Services) as defined in the Invitation to Tender.
The contracts typically, but not exclusively, covers offices and other corporate buildings, social care units, specialist units, farms, libraries managed by Libraries Unlimited South West*, youth centres run by DYS Space Ltd* and schools* within in Devon who subscribe to collective arrangements for the maintenance of electrical and mechanical plant which in total covers circa 395 sites and approximately 5,700 items of plant, the actual number of sites and items of plant covered will vary by Lot.
The services required have been divided into the following Lots:
Lot 1 - Air conditioning and heating plant servicing and inspection including gas tightness
testing
Lot 2 – Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging
Point Inspection and Servicing
Lot 3 - Automatic doors servicing and inspection
Lot 4 - Kitchen extract fan and canopy servicing and inspection
Lot 5 - Sewage treatment plant servicing and inspection
Lot 6 - Water quality inspections and thermostatic mixing valve servicing and inspection
Lot 7 - Lift servicing and inspection
Lot 8 - Lightning protection installation testing and inspection
DCC wishes to appoint a single appropriately experienced and competent contractor per Lot to undertake for provision of services across the geographical area managed by DCC. Contractors are able to bid for any number of Lots and may be awarded multiple lots. The contracts are for an initial period of four years with the option on the part of DCC to extend with the agreement of the appointed contractor for up to a further four years in 24 month increments.
- See Section VI.3. Additional information
- Recurrence: Approximately 12 months prior to the end of the contract.
CPV: Building installation work · Electrical installation work · Lift and escalator installation work · Lift-maintenance services · Mechanical installations · Plumbing and sanitary works · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of central heating · Repair and maintenance services of cooler groups · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · +1 more
Lots and requirements (8)Procurement structure
8 lots · all with a published value (£5,290,000 together) · same evaluation weights on every lotLot #1Air Conditioning and Heating Plant Servicing and Inspection Including Gas Tightness TestingAwardedPublished value£1,940,000
Servicing and inspection of air conditioning and heating plant installations including undertaking gas tightness testing across approximately 285 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). The Lot covers approximately 815 items of heating plant at 260 sites, 345 items of air conditioning/heat pump plant at 70 sites along with gas tightness testing to approximately 270 installations at 190 sites.
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
Lot #2Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and ServicingAwardedPublished value£1,460,000
Periodic testing of electrical installations, the servicing and testing of fire alarms and emergency lighting installations and the test and inspection of electric vehicle charging points across a total of approximately 375 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned). The Lot covers the electrical testing at approximately 335 sites, the servicing and testing of fire alarms at approximately 260 sites and the testing of emergency lighting at approximately255 sites along with the testing and inspection of approximately 25 EV charging posts at 8 sites.
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
Lot #3Automatic Door Servicing and InspectionAwardedPublished value£140,000
Servicing and inspection of automatic door installations at approximately 85 sites covering 175 door installations. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
Lot #4Kitchen Extract Fan and Canopy Servicing and InspectionAwardedPublished value£510,000
Servicing and inspection of kitchen extract fan and canopy installations including cleaning of associated ducting at approximately 170 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
Lot #5Sewage Treatment Plant Servicing and InspectionAwardedPublished value£200,000
Servicing and inspection of sewage treatment plant installations at approximately 30 sites. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
Lot #6Water Quality Inspections and Thermostatic Mixing Valve Servicing and InspectionAwardedPublished value£600,000
Water quality inspections and servicing of thermostatic mixing valve installations across a
total of approximately 235 sites. The contract also includes the completion of repairs and renewals (when commissioned). The Lot covers water quality inspections at approximately 235 sites and the testing and servicing of approximately 2,615 thermostatic mixing values across 185 sites.
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot
Lot #7Lift Servicing and InspectionAwardedPublished value£280,000
Servicing and inspection of lift installations across approximately 60 sites covering approximately 90 lift installations. The contract also includes the provision of a call out service to attend to breakdowns and the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
Lot #8Lightning Protection Installation Testing and InspectionAwardedPublished value£160,000
Testing and inspection of lightning protection system installations at approximately 105 sites. The contract also includes the completion of repairs and renewals (when commissioned).
Note, all figures are approximate, the tender documents confirm the sites and equipment covered by the Lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 0
- Price: 100
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Approximately 12 months prior to the end of the contract.
- First published
- 13 Jul 2023, 16:35 BST
- Last source update
- 15 Mar 2024, 11:27 GMT
- Award evaluation window
- 12 Dec 2023 – …
- Authority reference
DN677938- FTS notice number
2024/S 000-008354- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e1abFind a Tender
Publisher note: The following organisations may use the contract for servicing, inspection and testing of installations (Planned Services); - Devon County Council - Libraries Unlimited South West (Company Number 09822597), who currently provide public library services on behalf of DCC within Devon and DYS Space Ltd (Company Number 10229618) who currently provide youth services on behalf of DCC within Devon or any successor body to these organisations appointed by DCC. Any Planned Services commissioned by Libraries Unlimited South West or DYS Space Ltd will be subject to separate contracts with the appointed contractor. The following organisations may use the contract for breakdowns, repair and renewal of installations (Reactive Services): - Devon County Council - any local authority maintained schools school within the Local Education Authority areas of Devon County Council, details of which can be found here: https://get-information-schools.service.gov.uk/, who from time to time subscribe to the collective non-profit making servicing and inspection scheme for mechanical and electrical installations known as the ‘Devon Maintenance Partnership’ which is operated by Devon County Council. Schools that currently subscribe to the Devon Maintenance Partnership are identified within the Invitation to Tender. Any Reactive Services commissioned by schools will be subject to separate contracts with the appointed contractor. - Libraries Unlimited South West (Company Number 09822597), who currently provide public library services on behalf of DCC within Devon and DYS Space Ltd (Company Number 10229618) who currently provide youth services on behalf of DCC within Devon or any successor body to these organisations appointed by DCC. Any Reactive Services commissioned by Libraries Unlimited South West or DYS Space Ltd will be subject to separate contracts with the appointed contractor.
How it was run
Official notice- Submission deadline
- 12 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 12 Dec 2023, 12:30 GMT
Timeline
18 Sept 2023 → 15 Mar 2024 · 4 dates- Next notice expected18 Sept 2023, 00:00 BST
- Submission deadline12 Dec 2023, 12:00 GMT
- Bids opened12 Dec 2023, 12:30 GMT
- Notice published15 Mar 2024, 11:27 GMT
Notice history
5 events · 3 releases on Find a Tender · since 4 Nov 2023- Published value updated to £5,290,0004 Nov 2023, 12:08 GMTwas £5,000,000
- Status changed to active4 Nov 2023, 12:08 GMT
- Procurement method changed4 Nov 2023, 12:08 GMT
- Deadline published: 12 Dec 2023, 12:00 GMT4 Nov 2023, 12:08 GMT
- Status changed to complete15 Mar 2024, 11:27 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Air Conditioning and Heating Plant Servicing and Inspection Including Gas Tightness Testing1 award | |||
| Lorne stewart PLC | £866,863 † | — | Awarded |
| Lot 2 · Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing1 award | |||
| Ventro LtdSME | £632,959 † | — | Awarded |
| Lot 3 · Automatic Door Servicing and Inspection1 award | |||
| GEZE UK Limited | £73,240 † | — | Awarded |
| Lot 4 · Kitchen Extract Fan and Canopy Servicing and Inspection1 award | |||
| Lorne stewart PLC | £233,155 † | — | Awarded |
| Lot 5 · Sewage Treatment Plant Servicing and Inspection1 award | |||
| Metro Rod LtdSME | £129,120 † | — | Awarded |
| Lot 6 · Water Quality Inspections and Thermostatic Mixing Valve Servicing and Inspection1 award | |||
| Churchill Contract Services Limited | £427,021 † | — | Awarded |
| Lot 7 · Lift Servicing and Inspection1 award | |||
| RJ Lifts Group LtdSMEot 7 - Lift Servicing and Inspection | £122,464 † | — | Awarded |
| Lot 8 · Lightning Protection Installation Testing and Inspection1 award | |||
| Western Lightning Ltd.SME | £53,004 † | — | Awarded |
Contracts
Lot 1 - Air Conditioning and Heating Plant Servicing and Inspection Including Gas Tightness Testing · Lorne stewart PLC
- Signed
- 16 Feb 2024
- Value
- £866,863
- Status
- active
Lot 2 – Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing · Ventro LtdSME
- Signed
- 16 Feb 2024
- Value
- £632,959
- Status
- active
Lot 3 - Automatic Door Servicing and Inspection · GEZE UK Limited
- Signed
- 16 Feb 2024
- Value
- £73,240
- Status
- active
Lot 4 - Kitchen Extract Fan and Canopy Servicing and Inspection · Lorne stewart PLC
- Signed
- 16 Feb 2024
- Value
- £233,155
- Status
- active
Lot 5 - Sewage Treatment Plant Servicing and Inspection · Metro Rod LtdSME
- Signed
- 16 Feb 2024
- Value
- £129,120
- Status
- active
Lot 6 - Water Quality Inspections and Thermostatic Mixing Valve Servicing and Inspection · Churchill Contract Services Limited
- Signed
- 16 Feb 2024
- Value
- £427,021
- Status
- active
ot 7 - Lift Servicing and Inspection · RJ Lifts Group LtdSME
- Signed
- 16 Feb 2024
- Value
- £122,464
- Status
- active
Lot 8 - Lightning Protection Installation Testing and Inspection · Western Lightning Ltd.SME
- Signed
- 16 Feb 2024
- Value
- £53,004
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Air Conditioning and Heating Plant Servicing and Inspection Including Gas Tightness Testing | 2bids · 2 electronic | 1 | — | — |
| 2 · Electrical Testing, Fire Alarm, Emergency Lighting and Electric Vehicle Charging Point Inspection and Servicing | 4bids · 4 electronic | 4 | — | — |
| 3 · Automatic Door Servicing and Inspection | 1bids · 1 electronic | 1 | — | — |
| 4 · Kitchen Extract Fan and Canopy Servicing and Inspection | 2bids · 2 electronic | 1 | — | — |
| 5 · Sewage Treatment Plant Servicing and Inspection | 2bids · 2 electronic | 2 | — | — |
| 6 · Water Quality Inspections and Thermostatic Mixing Valve Servicing and Inspection | 4bids · 4 electronic | 1 | — | — |
| 7 · Lift Servicing and Inspection | 6bids · 6 electronic | 4 | — | — |
| 8 · Lightning Protection Installation Testing and Inspection | 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
- The High Court of JusticeReview body
Bidders & participating suppliers
7 commercial parties on the notice- Churchill Contract Services LtdAwarded supplier
- GEZE UK LIMITEDAwarded supplier
- Lorne Stewart PlcAwarded supplier
- Metro Rod LimitedAwarded supplier
- RJ Lifts Group LimitedAwarded supplier
- Ventro LtdAwarded supplier
- Western Lightning LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.