Official UK procurement notice
Contract for Waste Collection and Street Cleaning
Authority: South Oxfordshire District Council (Local council)·Consortium: 4 public authorities
What is being bought
Published requirement descriptionSouth Oxfordshire District Council and Vale of White Horse District Council (the Councils) are seeking to appoint a contractor to provide refuse collection and waste related services (including, residual waste, dry recyclables, green waste, food waste, clinical waste and bulky waste services) along with a broad portfolio of street cleansing services in order to achieve cross-border efficiencies.
The successful contractor will be required to deliver the services as set out in the Councils' specification.
The Councils will make available their existing fleets of vehicles and containers to the successful contractor required to deliver the services. The appointed contractor will not be required to fund the purchase or secure the acquisition of any major plant necessary to deliver the services but nay have to arrange short term substitute vehicles whilst routine maintenance and servicing is undertaken.
The intention is for the Councils to establish a new depot at OX44 where the fleet can be operated from. However, there is the possibility for the depot to be located elsewhere within the South Oxfordshire/Vale of White Horse area and further details on this is set out in the procurement documents.
The Councils are not requiring the contractor to provide its own depot and/or fleet and/or containers in order to deliver the services.
CPV: Call centre · Clinical-waste collection services · Customer services · Graffiti removal services · Gully cleaning and emptying services · Household-refuse collection services · Litter collection services · Paper collecting services · Refuse and waste related services · Refuse recycling services · Refuse transport services · Repair and maintenance services · +2 more
The lotProcurement structure
single lot · value publishedLot #1Contract Waste Collection includingAwardedPublished value£160,000,000
Contract Waste Collection including
Food Waste
Dry Mixed Recycling
Residual Waste
Garden Waste
Household Batteries
Waste Electrical and Electronic Equipment (WEEE)
Textiles
Clinical Waste
Street Cleansing and Ancillary Services including
Cleansing of public highways and areas
Removal of fly tipping, fly-posting and graffiti
Emptying of litter, dog waste and on-street recycling bins
Customer Services
Vehicle Maintenance
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- quality: 40%
- cost: 60%
Published award criteria (2)
- quality: 40
- cost: 60
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Feb 2025, 12:19 GMT
- Last source update
- 13 Nov 2025, 11:53 GMT
- FTS notice number
2025/S 000-073481- Accelerated
It is thought that the contract cannot be awarded without prior negotiation because of specific circumstances related to the nature, the complexity or the legal and financial makeup or because of the risks attaching to them. However, the Councils reserve the right in their absolute discretion to award the contract on the basis of the evaluation of initial tenders should this prove to be feasible.
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e4d6Find a Tender
- Performance terms
The successful contractor may be required to help achieve social and/or environmental policy objectives relating to recruitment, training and supply-chain incentives. Contract conditions may relate to these considerations.
Publisher note: Bidders should note that the procurement documents relating to the second stage of this procurement (including the Invitation to Submit Initial Tenders) are draft documents at this stage, providing indicative information of the Councils' intended approach in the procurement process and are for general information only. The Councils reserve the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure. Requests to participate must be by way of completion and return of the Standard Selection Questionnaire (in accordance with the requirements set out in the Standard Selection Questionnaire) by the date and time specified in Section IV.2.2. The Councils reserve the right not to accept requests to participate that are received after the deadline. Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid issues such as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time.
How it was run
Official notice- Submission deadline
- 24 Mar 2025, 23:30 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
24 Mar 2025 → 28 Feb 2026 · 4 dates- Submission deadline24 Mar 2025, 23:30 GMT
- Invitations to tender expected8 Apr 2025, 00:00 BST
- Notice published344 days ago13 Nov 2025, 11:53 GMT
- Bids must remain valid until236 days ago28 Feb 2026, 23:59 GMT
Notice history
2 events · 3 releases on Find a Tender · since 29 Oct 2025- Status changed to complete29 Oct 2025, 13:49 GMT
- Buyer details updated29 Oct 2025, 13:49 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Biffa Waste Services Ltd | £16,228,000 † | — | Awarded |
| Biffa Waste Services Ltd | £259,648,000 † | — | Awarded |
Contracts
Contract for Waste Collection and Street Cleaning · Biffa Waste Services Ltd
- Signed
- 22 Oct 2025
- Value
- £16,228,000
- Status
- active
Contract for Waste Collection and Street Cleaning · Biffa Waste Services Ltd
- Signed
- 22 Oct 2025
- Value
- £259,648,000
- Status
- active
- Change The original notice stated the annual contract value at 16,228,000 which remains unchanged. The total contract value is the annual value x 16 years = £259,648,000, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The original notice stated the annual contract value at £16,228,000. The total contract value is the annual value for the possible 16 years after extensions = £259,648,000
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Vale of White Horse District CouncilContracting authority
Dispute resolution & review bodies
- The High Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Biffa Waste Services LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria