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Published 8 Jun 2021, 10:25 BST

Official UK procurement notice

Closed Circuit Television (CCTV) and Related Services 2022 – 2024

Official notice

Authority: North Lanarkshire Council (Local council)

3 lotsServicesRestricted procedureSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)Security, fire-fighting, police and defence equipment (35)
+5 moreIndustrial machinery (42)Construction & Civil Engineering (45)Repair & Maintenance (50)Postal and telecommunications services (64)Recreational, cultural and sporting services (92)
 Delivery: Scotland (UKM84)
Published estimate£5,800,000total for 3 lots
Submissions closed 9 Jul 2021awarded 8 Dec 2021
Awarded to SPIE Scotshield Limited3 awards

What is being bought3 lots · detail below

Published requirement description

The establishment of a contract for the future provision of Closed Circuit Television (CCTV) and Related Services 2022 – 2024. North Lanarkshire Council (the “Council”) has a requirement to maintain a range of security systems across the Councils public space CCTV network currently operating within its boundaries consisting of circa 800 networked cameras managed from a central facility at Coatbridge. The Council also has a requirement to service and maintain similar CCTV and related services to 44 high rise towers, 33 sheltered complexes, 8 supported accommodation units, 158 schools, 46 operational buildings and other specific commercial and residential properties. In addition the Council has a number of sites previously owned by Council related ALEO’s including Culture and Leisure North Lanarkshire (CLNL) and NL Properties (NLP) which will be covered by this Contract.

The requirements are:

  • maintenance services, covering CCTV, access control and intruder alarm, including software and hardware maintenance and physical works maintenance;
  • capital upgrades and new installations of those systems;
  • development of all systems based on open-protocol principles to allow unification over the period of the contract;
  • development of the Council’s approach to delivery of the joined up requirements to enable and deliver a unified approach to systems based public and operational safety and security; and
  • a simplified but more cohesive approach to Contract and Supplier Management.

CPV: Access control system · Alarm systems · Burglar-alarm system installation work · Burglar-alarm systems · Closed circuit television services · Closed-circuit surveillance system · Closed-circuit television apparatus · Closed-circuit television cameras · Communications control system · Control panels · Integrated electronic circuits · Integrated telecommunications services · +1 more

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Shared scope across 2 of 3 lots

Applies to lots 2, 3.

The following information is intended as an overview and to assist Candidates in making an informed decision as to whether to submit a Request to Participate (RTP) in this procurement. The full scope of the proposed Contract will be provided in the Invitation to Tender (ITT) issued by the Council to Candidates shortlisted to progress to the award stage of the procurement process.

The high level scope of the proposed Contract includes the following:

(i) maintenance services, covering three work packages, comprising CCTV, Intruder Alarm and Access Controls including software and hardware maintenance as well as physical works maintenance;

(ii) capital upgrades and new installations of those systems;

(iii) development of all systems based on open-protocol principles to allow unification over the period of the proposed Contract; and

(iv) development of the Council's approach to delivery of the joined up requirements to enable and deliver a unified approach to systems based public and operational safety and security.

It is anticipated that the proposed Contract will be governed by SBCC Measured Term Contract 2011 as amended by the Employer. Further details will be provided in the ITT.

The Council is prepared to accept submissions from a group or groups of Candidates, however any submission must ensure a Lead Organisation is identified and must include the provision of the full scope of this Contract. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot #1Housing Solutions - CCTVAwardedRenewal

The following information is intended as an overview and to assist Candidates in making an informed decision as to whether to submit a Request to Participate (RTP) in this procurement. The full scope of the proposed Contract Lot will be provided in the Invitation to Tender (ITT) issued by the Council to Candidates shortlisted to progress to the award stage of the procurement process.

The high level scope of the proposed Contract Lot includes the following:

(i) maintenance services, covering one work package - CCTV and includes software and hardware maintenance as well as physical works maintenance;

(ii) capital upgrades and new installations of those systems;

(iii) development of all systems based on open-protocol principles to allow unification over the period of the proposed Contract; and

(iv) development of the Council's approach to delivery of the joined up requirements to enable and deliver a unified approach to systems based public and operational safety and security.

It is anticipated that the proposed Contract will be governed by SBCC Measured Term Contract 2011 as amended by the Employer. Further details will be provided in the ITT.

The Council is prepared to accept submissions from a group or groups of Candidates, however any submission must ensure a Lead Organisation is identified and must include the provision of the full scope of this Contract. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: The Council’s property portfolio by its very nature will be subject to change. There will be a need over the term of the proposed Contract to allow the Council to remove, add, or change the buildings and structures of its estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the Council and other organisations eligible to use the Contract) and to vary the Contract accordingly including the overall value of the Contract estimated at paragraph II.1.5 of this Contract Notice. · Optional extension periods no less than three months each with a maximum extension period of 12 months from the expiry of the initial contract period.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
32231000 Closed-circuit television apparatus32234000 Closed-circuit television cameras32235000 Closed-circuit surveillance system92222000 Closed circuit television services
Lot #2Housing Property (Domestic) - CCTV, Access Controls and Intruder AlarmsAwardedRenewal
Delivery: Scotland
Extensions: The Council’s property portfolio by its very nature will be subject to change. There will be a need over the term of the proposed Contract to allow the Council to remove, add, or change the buildings and structures of its estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the Council and other organisations eligible to use the Contract) and to vary the Contract accordingly including the overall value of the Contract estimated at paragraph II.1.5 of this Contract Notice. · Optional extension periods no less than three months each with a maximum extension period of 12 months from the expiry of the initial contract period.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
31211110 Control panels31625300 Burglar-alarm systems31712114 Integrated electronic circuits32231000 Closed-circuit television apparatus32234000 Closed-circuit television cameras32235000 Closed-circuit surveillance system
Lot #3Housing Property & Projects (Non-Domestic) - CCTV, Access Controls and Intruder AlarmsAwardedRenewal
Delivery: Scotland
Extensions: The Council’s property portfolio by its very nature will be subject to change. There will be a need over the term of the proposed Contract to allow the Council to remove, add, or change the buildings and structures of its estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the Council and other organisations eligible to use the Contract) and to vary the Contract accordingly including the overall value of the Contract estimated at paragraph II.1.5 of this Contract Notice. · Optional extension periods no less than three months each with a maximum extension period of 12 months from the expiry of the initial contract period.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
31211110 Control panels31625300 Burglar-alarm systems31712114 Integrated electronic circuits32231000 Closed-circuit television apparatus32234000 Closed-circuit television cameras32235000 Closed-circuit surveillance system

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Conditions of participation3
  • Suitability

    SPD Selection Criteria Section, question Section A, Part IV, Suitability, the following questions:

    4A.1 and 4A.1.1.

    Minimum level(s) of standards required:

    4A.1 - Candidates must be enrolled in the relevant professional or trade register kept in the Member State of its establishment (as described in Schedule 5 of Public Contracts (Scotland) Regulations 2015.

    Candidates should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration number, member number etc. Candidates may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to this question.

    4A.1.1 - If the relevant documentation is available electronically, please indicate.

    Candidates may be assessed as a FAIL and be excluded from the competition if they fail to provide a response to this question.

  • Economic & financial standing

    SPD Selection Criteria Section, question Section B, Part IV, Economic and Financial Standing, the following questions:

    4B.4, 4B.4.1, 4B.5.1, 4B.5.2 and 4B.5.3.

    Minimum: 4B.4 - Candidates will be required to state the value for the following financial ratios: 1) Acid Test Ratio; and 2) Operating Profit Ratio. Acid Test Ratio minimum value required: a value of greater than or equal to 1.00 in the last financial year to 2 decimal places. The Acid T…
  • Technical & professional ability

    SPD Selection Criteria Section, question Section C, Part IV, Technical and Professional Ability:

    4C.1.2, 4C.6 and 4C.10.

    Minimum: 4C.1.2 - Candidates will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. Question 4C.1.2 carries an overall weightin…
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
8 Jun 2021, 10:25 BST
Last source update
8 Dec 2021, 15:34 GMT
Authority reference
NLC-CPT-20-003
FTS notice number
2021/S 000-030555
Classification (CPV)
Access control systemAlarm systemsBurglar-alarm system installation workBurglar-alarm systemsClosed circuit television servicesClosed-circuit surveillance systemClosed-circuit television apparatusClosed-circuit television camerasCommunications control systemControl panels
+3 moreIntegrated electronic circuitsIntegrated telecommunications services
Delivery area
Scotland (UKM84)
Official registry OCID
ocds-h6vhtk-02b951 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The Invitation to Tender (ITT) will contain the relevant Contract Performance requirements.

Review and risk notes
Review procedure

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: (SC Ref:676461)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗

Submission deadline
9 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

9 Jul 2021 → 8 Dec 2021 · 3 dates
  1. Submission deadline
    9 Jul 2021, 12:00 BST
  2. Invitations to tender expected
    9 Aug 2021, 00:00 BST
  3. Notice published
    8 Dec 2021, 15:34 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Dec 2021, 15:34 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £5,800,0003 contracts exc. VAT
Bids received 93 from SMEs
Contracts signed 3latest 8 Dec 2021
Awarded toValueDateStatus
Lot 1 · Housing Solutions - CCTV1 award
SPIE Scotshield Limited£3,450,000 †—Awarded
Lot 2 · Housing Property (Domestic) - CCTV, Access Controls and Intruder Alarms1 award
SPIE Scotshield Limited£750,000 †—Awarded
Lot 3 · Housing Property & Projects (Non-Domestic) - CCTV, Access Controls and Intruder Alarms1 award
SPIE Scotshield Limited£1,600,000 †—Awarded

Contracts

  • Housing Solutions - CCTV · SPIE Scotshield Limited

    Signed
    8 Dec 2021
    Value
    £3,450,000
    Status
    active

  • Housing Property (Domestic) - CCTV, Access Controls and Intruder Alarms · SPIE Scotshield Limited

    Signed
    8 Dec 2021
    Value
    £750,000
    Status
    active

  • Housing Property & Projects (Non-Domestic) - CCTV, Access Controls and Intruder Alarms · SPIE Scotshield Limited

    Signed
    8 Dec 2021
    Value
    £1,600,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Housing Solutions - CCTV3bids · 3 electronic1——
2 · Housing Property (Domestic) - CCTV, Access Controls and Intruder Alarms3bids · 3 electronic1——
3 · Housing Property & Projects (Non-Domestic) - CCTV, Access Controls and Intruder Alarms3bids · 3 electronic1——

Contracting authority & participating public bodies

North Lanarkshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Windmillhill Street, Motherwell, Scotland, ML1 1ABContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Hamilton Sheriff CourtReview body HamiltonContact email, phone
  • Scottish CourtsReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • SPIE Scotshield LimitedAwarded supplier 1 Rutherglen Links, Rutherglen Links Business Park, Glasgow, Scotland, G73 1DF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.