City of London Corporation - City of London Corporation - Guildhall Events Audio Visual (AV) Services - Preliminary Market Engagement

{
  "id": "074275-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-08-05T14:56:39+01:00",
  "ocid": "ocds-h6vhtk-06dc9b",
  "buyer": {
    "id": "GB-PPON-PYQD-1693-MYXR",
    "name": "The Mayor and Commonalty and Citizens of the City of London"
  },
  "tender": {
    "id": "ocds-h6vhtk-06dc9b",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "description": null,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI31",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "32321200",
            "scheme": "CPV",
            "description": "Audio-visual equipment"
          },
          {
            "id": "50340000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of audio-visual and optical equipment"
          },
          {
            "id": "50342000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of audio equipment"
          }
        ]
      }
    ],
    "title": "City of London Corporation - City of London Corporation - Guildhall Events Audio Visual (AV) Services - Preliminary Market Engagement",
    "value": {
      "amount": 1000000,
      "currency": "GBP",
      "amountGross": 1200000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The City of London Corporation is undertaking pre-market engagement in advance of a future procurement for the provision of Venue and Events Audio Visual (AV) Services across Guildhall and associated event spaces. \nThe requirement is expected to include the provision, operation, maintenance and support of AV infrastructure and equipment, together with professional technical services necessary to support a varied programme of civic, ceremonial, corporate, cultural and commercial events. \nThe existing contract is due to expire in March 2027. In parallel, the CoLC is delivering a programme of AV infrastructure upgrades across Guildhall. Due to delays associated with planning approvals required for this historic estate, a significant proportion of the upgrade works are anticipated to take place during 2026. Consequently, the future contract will need to support both existing legacy systems and newly installed infrastructure during a transition period. \nThe successful supplier is expected to provide a comprehensive service, which may include: \nEvent planning and technical support. \nAV equipment provision, management and operation. \nInstallation, maintenance and repair services. \nOn-site engineering and technical expertise. \nEvent delivery support and troubleshooting. \nSupport for business continuity and critical events. \nThe service will support a range of high-profile events, including civic and ceremonial functions, state and VIP events, commercial conferences, award ceremonies and other prestigious engagements. \nThe Corporation is seeking market feedback on the proposed requirement, contract structure, service delivery model, performance measures, innovation opportunities, commercial arrangements and market appetite. Suppliers with experience of delivering AV services within complex, high-profile, heritage or multi-use event venues are encouraged to participate.",
    "communication": {
      "futureNoticeDate": "2026-09-17T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-PPON-PYQD-1693-MYXR",
      "name": "The Mayor and Commonalty and Citizens of the City of London",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI43",
        "country": "GB",
        "locality": "City of London",
        "postalCode": "EC2P 2EJ",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 270"
      },
      "details": {
        "url": "https://www.cityoflondon.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PYQD-1693-MYXR",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Robert Pine",
        "email": "Robert.pine@cityoflondon.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "074275-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/074275-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-08-05T14:56:39+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-08-26T23:59:59+01:00",
        "description": "Engagement will consist of a SMT Questionnaire that participating suppliers will be required to submit their responses via the following tender portal (https://cityoflondon.ukp.app.jaggaer.com/)."
      }
    ]
  },
  "initiationType": "tender"
}