Official UK procurement notice
Asset Safety and Compliance Framework - Lot 4A - Gas Heating Systems Inspection, Servicing & Remedial (Domestic)
Authority: LHC Procurement Group for the Scottish Procurement Alliance (SPA)·Consortium: 3 public authorities
What is being bought12 lots · detail below
Published requirement descriptionThis framework covers the geographical area of Scotland and has been procured on behalf of:
Scottish Procurement Alliance (SPA)
This new framework replaces our previous asbestos and vacant property protection framework agreements, and extends the scope to
additional safety and compliance services.
The framework consists of 5 (five) workstreams and each workstream has multiple lots.
As follows:
Workstream 1 - Asbestos Consultancy, Surveys, and Removal
Lot 1a - Asbestos Consultancy
Lot 1b - Asbestos Surveys and Testing
Lot 1c - Asbestos Removals and Remedial
Workstream 2 - Property Protection and Associated Services
Lot 2a - Property Protection and Associated Services
Workstream 3 - Water Testing, Treatment and Management
Lot 3a - Water Hygiene Testing and Consultancy
Lot 3b - Water System Maintenance, Remedials and Associated Services
Workstream 4 - Heating, Ventilation and Air Conditioning Compliance, Servicing & Maintenance
Lot 4a - Gas Heating Systems Inspection, Servicing & Remedial (Domestic)
Lot 4b - Gas Heating Systems Inspection, Servicing & Remedial (Commercial)
Lot 4c - Ventilation Systems Inspection, Servicing and Maintenance
Lot 4d - HVAC (Air Conditioning) Servicing and Maintenance
Workstream 5 - Electrical Testing and Associated Services
Lot 5a - Fixed Wire Testing (EICR) and Remedials
Lot 5b - Portable Appliance Testing
This framework agreement will commence on the 18th September 2023 and will last for 48 months
CPV: Air-conditioning appliances · Air-conditioning installation work · Air-conditioning installations · Alarm-monitoring services · Asbestos removal services · Asbestos-removal work · Building services · Building surveying services · Building-cleaning services · Checking and testing apparatus · Consulting services for water-supply and waste consultancy · Cooling and ventilation equipment · +34 more
How this framework works
From the published notice- Places
- up to 999 suppliers · 13 bids on the busiest of 8 lots (0.0 per place) · 31 appointed
Lots and requirements (12)Procurement structure
12 lots · no lot values published · same evaluation weights on every lotLot #11A - Asbestos ConsultancyCancelled
Lot 4A covers gas safety & heating systems inspection, servicing & remedial (domestic) works offering experienced organisations who can provide domestic gas inspection (LGSR), servicing, maintenance, and remedial services to assist partners with the management of domestic gas appliances within their properties.
The scope of this lot will include:
> Annual inspection of domestic gas burning and heating system appliances
> Responsive maintenance works, both proactive and reactive
> Installations of replacement systems, either in part or full
Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided.
Lot #21B - Asbestos Surveys & TestingCancelled
Lot 1B covers Asbestos survey and testing services offering experienced organisations who provide specialist asbestos sampling, testing and analysis services to assist partners with the management of asbestos within their properties.
The scope of this lot will include:
> Asbestos Management Surveys
> Asbestos Refurbishment & Demolition Surveys
> Reinspection Surveys
> Air monitoring and 4 stage clearance
Lot #31C - Asbestos Removal & Disposal WorksCancelled
Workstream 1C covers Asbestos Consultancy offering experienced organisations who provide specialist asbestos management services to assist partners with the containment, protection and removal of asbestos within their properties.
The scope of this lot will include:
> Asbestos remediation, removal and encapsulation / protection works
> Disposal of asbestos containing materials
Lot #42A - Property Protection and Associated ServicesCancelled
Lot 2A covers property protection and associated services offering experienced organisations who provide a wide range of specialist property protection and associated services for both vacant and occupied properties.
The scope of this lot will include:
> Installation of physical security such as security screens, doors, barricades and fencing
> Installation of CCTV and other electronic access control and alarm systems
> Utilities shut off, drain down and recommission
> Boarding up services
> Internal and external property general cleaning and clearance services
> Specialist cleaning services
> Mould treatment and management
> Pest control
Lot #53A - Water Hygiene Testing and ConsultancyCancelled
Lot 3A covers water hygiene testing and consultancy offering experienced organisations who can provide specialist water hygiene testing, advice and consultancy services to assist partner with the management of risk related to legionella and other water borne pathogens.
The scope of this lot will include:
> Independent consultancy and advice on water risk management plans and procedures (new and existing plans)
> Legionella risk assessment services
> Water testing and analytical services
> Legionella and water risk awareness training
> Providing guidance on remedial actions to reduce exposure
Lot #63B - Water System Maintenance, Remedials and Associated ServicesCancelled
Lot 3B covers water system maintenance, remedials and associated services offering experienced organisations who can provide specialist water maintenance services to assist partners with the proactive management of their water systems within their properties to reduce the risk of legionella and other water borne pathogens.
The scope of this lot will include:
> Implementation of legionella prevention management plans
> Installation and maintenance of water system cleansing, filtration and other treatment systems
> Hydrostatic pressure testing
> New mains and internal water system chlorination service
> Closed system flushing, dosing, and analysis
> TMV (Thermostatic Mixing Valves) and filter installation, service and maintenance
Lot #75A - Fixed Wire Testing (EICR) and RemedialsCancelled
Lot 5A covers fixed wire testing (EICR) and associated remedial works offering experienced organisations who can provide periodic inspection and testing of electrical installations within their properties, and the provision of EICRs. In addition (where requested) clients may require remedial of faults identified during inspection.
Full details of the scope can be found in the procurement documents provided however the scope of this lot will include:
> Testing and certification of electrical installations and provision of electrical safety certificates
> Testing and certification of associated electrical elements (e.g. EV chargers)
> Remedials and replacements of electrical components
Lot #85B - Portable Appliance Testing (PAT)Cancelled
Lot 5B covers portable appliance testing (PAT) offering experienced organisations who can provide inspection, testing and certification of portable electrical appliances and equipment.
Lot #94C - Ventilation Systems Inspection, Servicing and Maintenance
Lot 4C will cover ventilation systems inspection, servicing and maintenance. LHC/SPA is looking for experienced organisations who can provide inspection, servicing, maintenance, and remedial services for a range of ventilation systems within their properties.
Full details of the scope can be found in the procurement documents provided however the scope of this lot will include:
> Annual inspection services
> Maintenance works, both proactive and reactive
> Installation of replacement systems either in part or full
Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided. Additional information: LHC/SPA intend to appoint up to six (6) bidders per regional area to ensure SPA partners have adequate service coverage within each region. LHC/SPA reserve the right to appoint additional bidders where LHC/SPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.
Lot #104D - HVAC (Air Conditioning) Servicing and Maintenance
Lot 4D will cover HVAC systems inspection, servicing and maintenance.
LHC/SPA is looking for experienced organisations who can provide inspection, servicing, maintenance, and remedial services for a range of heating, ventilation and air conditioning (HVAC) systems within their properties.
Full details of the scope can be found in the procurement documents provided however the scope of this lot will include:
> Annual inspection services
> Maintenance works, both proactive and reactive
> Installation of replacement systems either in part or full
Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided. Additional information: LHC/SPA intend to appoint up to six (6) bidders per regional area to ensure SPA partners have adequate service coverage within each region. LHC/SPA reserve the right to appoint additional bidders where LHC/SPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.
Lot #115A - Fixed Wire Testing (EICR) and Remedials
Lot 5A will cover fixed wire testing (EICR) and associated remedial works.
LHC/SPA is looking for experienced organisations who can provide periodic inspection and testing of electrical installations within their properties, and the provision of EICRs. In addition (where requested) LHC/SPA clients may require remedial of faults identified during inspection.
Full details of the scope can be found in the procurement documents provided however the scope of this lot will include:
> Testing and certification of electrical installations and provision of electrical safety certificates
> Testing and certification of associated electrical elements (e.g. EV chargers)
Remedials and replacements of electrical components
Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided. Additional information: LHC/SPA intend to appoint up to six (6) bidders per regional area to ensure SPA partners have adequate service coverage within each region. LHC/SPA reserve the right to appoint additional bidders where LHC/SPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.
Lot #125B - Portable Appliance Testing (PAT)
Lot 5B will cover portable appliance testing (PAT).
LHC/SPA is looking for experienced organisations who can provide inspection, testing and certification of portable electrical appliances and equipment.
Full details of the scope can be found in the procurement documents provided.
Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided. Additional information: LHC/SPA intend to appoint up to six (6) bidders per regional area to ensure SPA partners have adequate service coverage within each region. LHC/SPA reserve the right to appoint additional bidders where LHC/SPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- General Technical: 20%
- Regional Capability: 20%
- Technical Capability: 30%
- price: 30%
Published award criteria (4)
- General Technical: 20
- Regional Capability: 20
- Technical Capability: 30
- Price: 30
- Suitability
The required registrations, accreditations and certifications required vary by lot. Full details of the minimum requirements to be considered eligible to bid for each lot can be found in the procurement documents provided.
- Economic & financial standing
LHC will conduct a financial assessment. This assessment will allow LHC to carry out a robust assessment of a Bidders' financial standing.
The assessment will have 2 stages:
- Credit score - LHC will use Creditsafe to carry out initial checking of a Bidders' financial status.
- Profitability, Stability and Liquidity Assessment - Bidders will be assessed on their financial stability based on a range of financial information obtained from the Bidders annual accounts.
Bidders will be required to have the following minimum levels of insurance for all lots applied for:
Employers (Compulsory) Liability Insurance: 5,000,000 GBP
Public Liability Insurance: 5,000,000 GBP
Dependent on the lots applied for, Bidders will also be required to have one or both of the following levels of insurance:
Professional Indemnity Insurance: 2,000,000 GBP
Product Liability Insurance: 2,000,000 GBP
Full details of the minimum requirements to be considered eligible to bid for each lot can be found in the procurement documents provided.
- Technical & professional ability
Bidders are required to have the following ISO qualifications (UKAS) or equivalent:
Health and Safety certification in accordance with ISO 45001 (please refer to ITT for accepted equivalents)
Environmental Management certification in accordance with ISO 14001 (please refer to ITT for accepted equivalents)
Quality Management certification in accordance with ISO 9001 (please refer to ITT for accepted equivalents)
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Asset Safety and Compliance Framework - Lot 4A - Gas Heating Systems…” is a framework: the contest is a place on its panel, up to 999 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Aug 2022, 13:06 BST
- Last source update
- 20 Sept 2023, 16:16 BST
- Award evaluation window
- 16 Mar 2023 – …
- Authority reference
ASC1- FTS notice number
2023/S 000-027820- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03640dFind a Tender
- Performance terms
As part of it's monitoring of the performance of projects delivered through this framework, following completion of each project LHC/SPA will require the relevant appointed company to provide project performance data based on a standardised set of key performance metrics.
Publisher note: SPA / LHC is a joint committee of local authorities acting as a central purchasing body on behalf of contracting authorities throughout England, Wales and Scotland (including clients of the Scottish Procurement Alliance). Thanks to the ongoing and collective feedback and input into the development of this framework, it is both designed and anticipated to support the vast majority of our clients’ and partners’ requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements and may also use the framework. As of the date of publication of this notice our frameworks may be used by all contracting authorities in Wales as defined by the Public Contracts Regulations 2015, including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities. (SC Ref:745279)
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/lhc/aspx/Home ↗
- Appointment period ends
- 23 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 16 Mar 2023, 14:00 GMT
Timeline
7 Dec 2022 → 20 Sept 2023 · 4 dates- Next notice expected7 Dec 2022
- Bids opened16 Mar 2023, 14:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown23 Mar 2023, 12:00 GMT
- Notice published20 Sept 2023, 16:16 BST
Notice history
8 events · 5 releases on Find a Tender · since 30 Jan 2023- Published value published: £135,000,00030 Jan 2023, 16:48 GMT
- Status changed to active30 Jan 2023, 16:48 GMT
- Procurement method changed30 Jan 2023, 16:48 GMT
- Deadline published: 16 Mar 2023, 12:00 GMT30 Jan 2023, 16:48 GMT
- Deadline moved to 23 Mar 2023, 12:00 GMT6 Mar 2023, 11:43 GMT+7 days · was 16 Mar 2023, 12:00 GMT
- Status changed to complete4 Sept 2023, 16:45 BST
- Buyer details updated4 Sept 2023, 16:45 BST
- Buyer details updated20 Sept 2023, 16:16 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 16 Mar 2023 | 23 Mar 2023 | +7 d |
Extension provided following request from bidders
Routine re-releases (5)
- 2023-01: 1 release · 30 Jan 2023
- 2022-08: 1 release · 30 Aug 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 8 of these contracts carry the same published figure, £15,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 027820-2023-4A - Gas Heating Systems Inspection, Servicing & Remedial (Domestic)-1
- Signed
- 18 Sept 2023
- Value
- ceiling above
- Status
- active
1C - Asbestos Removal & Disposal Works
- Signed
- 4 Sept 2023
- Value
- £10,000,000
- Status
- active
1B - Asbestos Surveys & Testing
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
1A - Asbestos Consultancy
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
2A - Property Protection and Associated Services
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
3A - Water Hygiene Testing and Consultancy
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
3B - Water System Maintenance, Remedials and Associated Services
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
5A - Fixed Wire Testing (EICR) and Remedials
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
5B - Portable Appliance Testing (PAT)
- Signed
- 31 Aug 2023
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 1A - Asbestos Consultancy | 10bids · 10 electronic · 10 from abroad | 8 | — | — |
| 2 · 1B - Asbestos Surveys & Testing | 13bids · 13 electronic · 13 from abroad | 11 | — | — |
| 3 · 1C - Asbestos Removal & Disposal Works | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 4 · 2A - Property Protection and Associated Services | 3bids · 3 electronic · 3 from abroad | 1 | — | — |
| 5 · 3A - Water Hygiene Testing and Consultancy | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 6 · 3B - Water System Maintenance, Remedials and Associated Services | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 7 · 5A - Fixed Wire Testing (EICR) and Remedials | 4bids · 4 electronic · 4 from abroad | 3 | — | — |
| 8 · 5B - Portable Appliance Testing (PAT) | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- LHC for the Scottish Procurement Alliance (SPA)Contracting authorityBody governed by public lawPublic Sector Framework Provider
Dispute resolution & review bodies
- Livingston Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
31 commercial parties on the notice- Acron Asbestos LtdFramework contractor
- Asbestos Building Surveys LtdFramework contractor
- Aspect Contracts LTDFramework contractor
- British Gas Social Housing Ltd trading as PH JonesFramework contractor
- CLARKES ENVIRONMENTAL LTDFramework contractor
- E.W. Edwardson (Electrical Contractors) LimitedFramework contractor
- EDP HSE Consultants LtdFramework contractor
- Enviraz (Scotland) LimitedFramework contractor
- Environmental EssentialsFramework contractor
- Environtec LimitedFramework contractor
Show 21 more suppliers
- Franks Portlock Consulting LimitedFramework contractor
- G D Chalmers LtdFramework contractor
- H2o Cost Reduction Services Limited T/A H2o Legionella Control ServicesFramework contractor
- HBEFramework contractor
- Home Comfort Smart Energy SolutionsFramework contractor
- Integrated Water ServicesFramework contractor
- Life Environmental Services LtdFramework contractor
- OHS GroupFramework contractor
- Orbis Protect LimitedFramework contractor
- PHS ComplianceFramework contractor
- Plansafe Solution LtdFramework contractor
- Rhodar Industrial Services LimitedFramework contractor
- SGS United KingdomFramework contractor
- SMS Environmental LtdFramework contractor
- SOCOTEC UK LimitedFramework contractor
- SPS Doorguard LimitedFramework contractor
- Saltire Facilities Management LtdFramework contractor
- Tersus Consultancy LimitedFramework contractor
- VPS (UK) LtdFramework contractor
- Valley Group LimitedFramework contractor
- hsl Compliance LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.