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Published 30 Aug 2022, 13:06 BST

Official UK procurement notice

Asset Safety and Compliance Framework - Lot 4A - Gas Heating Systems Inspection, Servicing & Remedial (Domestic)

Official notice

Authority: LHC Procurement Group for the Scottish Procurement Alliance (SPA)·Consortium: 3 public authorities

Framework agreement12 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)£135,000,000total for 12 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 23 Mar 2023awarded 18 Sept 2023
Lots 12see the lot list below

What is being bought12 lots · detail below

Published requirement description

This framework covers the geographical area of Scotland and has been procured on behalf of:

Scottish Procurement Alliance (SPA)

This new framework replaces our previous asbestos and vacant property protection framework agreements, and extends the scope to

additional safety and compliance services.

The framework consists of 5 (five) workstreams and each workstream has multiple lots.

As follows:

Workstream 1 - Asbestos Consultancy, Surveys, and Removal

Lot 1a - Asbestos Consultancy

Lot 1b - Asbestos Surveys and Testing

Lot 1c - Asbestos Removals and Remedial

Workstream 2 - Property Protection and Associated Services

Lot 2a - Property Protection and Associated Services

Workstream 3 - Water Testing, Treatment and Management

Lot 3a - Water Hygiene Testing and Consultancy

Lot 3b - Water System Maintenance, Remedials and Associated Services

Workstream 4 - Heating, Ventilation and Air Conditioning Compliance, Servicing & Maintenance

Lot 4a - Gas Heating Systems Inspection, Servicing & Remedial (Domestic)

Lot 4b - Gas Heating Systems Inspection, Servicing & Remedial (Commercial)

Lot 4c - Ventilation Systems Inspection, Servicing and Maintenance

Lot 4d - HVAC (Air Conditioning) Servicing and Maintenance

Workstream 5 - Electrical Testing and Associated Services

Lot 5a - Fixed Wire Testing (EICR) and Remedials

Lot 5b - Portable Appliance Testing

This framework agreement will commence on the 18th September 2023 and will last for 48 months

CPV: Air-conditioning appliances · Air-conditioning installation work · Air-conditioning installations · Alarm-monitoring services · Asbestos removal services · Asbestos-removal work · Building services · Building surveying services · Building-cleaning services · Checking and testing apparatus · Consulting services for water-supply and waste consultancy · Cooling and ventilation equipment · +34 more

How this framework works

From the published notice
Places
up to 999 suppliers · 13 bids on the busiest of 8 lots (0.0 per place) · 31 appointed

Lots and requirements (12)Procurement structure

12 lots · no lot values published · same evaluation weights on every lot
Lot #11A - Asbestos ConsultancyCancelled

Lot 4A covers gas safety & heating systems inspection, servicing & remedial (domestic) works offering experienced organisations who can provide domestic gas inspection (LGSR), servicing, maintenance, and remedial services to assist partners with the management of domestic gas appliances within their properties.

The scope of this lot will include:

> Annual inspection of domestic gas burning and heating system appliances

> Responsive maintenance works, both proactive and reactive

> Installations of replacement systems, either in part or full

Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided.

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #21B - Asbestos Surveys & TestingCancelled

Lot 1B covers Asbestos survey and testing services offering experienced organisations who provide specialist asbestos sampling, testing and analysis services to assist partners with the management of asbestos within their properties.

The scope of this lot will include:

> Asbestos Management Surveys

> Asbestos Refurbishment & Demolition Surveys

> Reinspection Surveys

> Air monitoring and 4 stage clearance

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #31C - Asbestos Removal & Disposal WorksCancelled

Workstream 1C covers Asbestos Consultancy offering experienced organisations who provide specialist asbestos management services to assist partners with the containment, protection and removal of asbestos within their properties.

The scope of this lot will include:

> Asbestos remediation, removal and encapsulation / protection works

> Disposal of asbestos containing materials

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #42A - Property Protection and Associated ServicesCancelled

Lot 2A covers property protection and associated services offering experienced organisations who provide a wide range of specialist property protection and associated services for both vacant and occupied properties.

The scope of this lot will include:

> Installation of physical security such as security screens, doors, barricades and fencing

> Installation of CCTV and other electronic access control and alarm systems

> Utilities shut off, drain down and recommission

> Boarding up services

> Internal and external property general cleaning and clearance services

> Specialist cleaning services

> Mould treatment and management

> Pest control

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #53A - Water Hygiene Testing and ConsultancyCancelled

Lot 3A covers water hygiene testing and consultancy offering experienced organisations who can provide specialist water hygiene testing, advice and consultancy services to assist partner with the management of risk related to legionella and other water borne pathogens.

The scope of this lot will include:

> Independent consultancy and advice on water risk management plans and procedures (new and existing plans)

> Legionella risk assessment services

> Water testing and analytical services

> Legionella and water risk awareness training

> Providing guidance on remedial actions to reduce exposure

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #63B - Water System Maintenance, Remedials and Associated ServicesCancelled

Lot 3B covers water system maintenance, remedials and associated services offering experienced organisations who can provide specialist water maintenance services to assist partners with the proactive management of their water systems within their properties to reduce the risk of legionella and other water borne pathogens.

The scope of this lot will include:

> Implementation of legionella prevention management plans

> Installation and maintenance of water system cleansing, filtration and other treatment systems

> Hydrostatic pressure testing

> New mains and internal water system chlorination service

> Closed system flushing, dosing, and analysis

> TMV (Thermostatic Mixing Valves) and filter installation, service and maintenance

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #75A - Fixed Wire Testing (EICR) and RemedialsCancelled

Lot 5A covers fixed wire testing (EICR) and associated remedial works offering experienced organisations who can provide periodic inspection and testing of electrical installations within their properties, and the provision of EICRs. In addition (where requested) clients may require remedial of faults identified during inspection.

Full details of the scope can be found in the procurement documents provided however the scope of this lot will include:

> Testing and certification of electrical installations and provision of electrical safety certificates

> Testing and certification of associated electrical elements (e.g. EV chargers)

> Remedials and replacements of electrical components

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #85B - Portable Appliance Testing (PAT)Cancelled

Lot 5B covers portable appliance testing (PAT) offering experienced organisations who can provide inspection, testing and certification of portable electrical appliances and equipment.

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #94C - Ventilation Systems Inspection, Servicing and Maintenance

Lot 4C will cover ventilation systems inspection, servicing and maintenance. LHC/SPA is looking for experienced organisations who can provide inspection, servicing, maintenance, and remedial services for a range of ventilation systems within their properties.

Full details of the scope can be found in the procurement documents provided however the scope of this lot will include:

> Annual inspection services

> Maintenance works, both proactive and reactive

> Installation of replacement systems either in part or full

Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided. Additional information: LHC/SPA intend to appoint up to six (6) bidders per regional area to ensure SPA partners have adequate service coverage within each region. LHC/SPA reserve the right to appoint additional bidders where LHC/SPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #104D - HVAC (Air Conditioning) Servicing and Maintenance

Lot 4D will cover HVAC systems inspection, servicing and maintenance.

LHC/SPA is looking for experienced organisations who can provide inspection, servicing, maintenance, and remedial services for a range of heating, ventilation and air conditioning (HVAC) systems within their properties.

Full details of the scope can be found in the procurement documents provided however the scope of this lot will include:

> Annual inspection services

> Maintenance works, both proactive and reactive

> Installation of replacement systems either in part or full

Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided. Additional information: LHC/SPA intend to appoint up to six (6) bidders per regional area to ensure SPA partners have adequate service coverage within each region. LHC/SPA reserve the right to appoint additional bidders where LHC/SPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #115A - Fixed Wire Testing (EICR) and Remedials

Lot 5A will cover fixed wire testing (EICR) and associated remedial works.

LHC/SPA is looking for experienced organisations who can provide periodic inspection and testing of electrical installations within their properties, and the provision of EICRs. In addition (where requested) LHC/SPA clients may require remedial of faults identified during inspection.

Full details of the scope can be found in the procurement documents provided however the scope of this lot will include:

> Testing and certification of electrical installations and provision of electrical safety certificates

> Testing and certification of associated electrical elements (e.g. EV chargers)

Remedials and replacements of electrical components

Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided. Additional information: LHC/SPA intend to appoint up to six (6) bidders per regional area to ensure SPA partners have adequate service coverage within each region. LHC/SPA reserve the right to appoint additional bidders where LHC/SPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed
Lot #125B - Portable Appliance Testing (PAT)

Lot 5B will cover portable appliance testing (PAT).

LHC/SPA is looking for experienced organisations who can provide inspection, testing and certification of portable electrical appliances and equipment.

Full details of the scope can be found in the procurement documents provided.

Full details of the minimum requirements to be considered eligible to bid for this lot can be found in the procurement documents provided. Additional information: LHC/SPA intend to appoint up to six (6) bidders per regional area to ensure SPA partners have adequate service coverage within each region. LHC/SPA reserve the right to appoint additional bidders where LHC/SPA deems it appropriate to support client needs and local / regional representation of appointees to the Framework.

Delivery: Scotland · Within this lot there are a range of regional areas covering England, Scotland and Wales that bidders can select from to provide their services within.
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 12 lots
Quality: 70%Price: 30%
Published sub-criteria (4)
  • General Technical: 20%
  • Regional Capability: 20%
  • Technical Capability: 30%
  • price: 30%
Published award criteria (4)
  • General Technical: 20
  • Regional Capability: 20
  • Technical Capability: 30
  • Price: 30
Conditions of participation3
  • Suitability

    The required registrations, accreditations and certifications required vary by lot. Full details of the minimum requirements to be considered eligible to bid for each lot can be found in the procurement documents provided.

  • Economic & financial standing

    LHC will conduct a financial assessment. This assessment will allow LHC to carry out a robust assessment of a Bidders' financial standing.

    The assessment will have 2 stages:

    1. Credit score - LHC will use Creditsafe to carry out initial checking of a Bidders' financial status.
    2. Profitability, Stability and Liquidity Assessment - Bidders will be assessed on their financial stability based on a range of financial information obtained from the Bidders annual accounts.

    Bidders will be required to have the following minimum levels of insurance for all lots applied for:

    Employers (Compulsory) Liability Insurance: 5,000,000 GBP

    Public Liability Insurance: 5,000,000 GBP

    Dependent on the lots applied for, Bidders will also be required to have one or both of the following levels of insurance:

    Professional Indemnity Insurance: 2,000,000 GBP

    Product Liability Insurance: 2,000,000 GBP

    Full details of the minimum requirements to be considered eligible to bid for each lot can be found in the procurement documents provided.

  • Technical & professional ability

    Bidders are required to have the following ISO qualifications (UKAS) or equivalent:

    Health and Safety certification in accordance with ISO 45001 (please refer to ITT for accepted equivalents)

    Environmental Management certification in accordance with ISO 14001 (please refer to ITT for accepted equivalents)

    Quality Management certification in accordance with ISO 9001 (please refer to ITT for accepted equivalents)

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Asset Safety and Compliance Framework - Lot 4A - Gas Heating Systems…” is a framework: the contest is a place on its panel, up to 999 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Aug 2022, 13:06 BST
Last source update
20 Sept 2023, 16:16 BST
Award evaluation window
16 Mar 2023 – …
Authority reference
ASC1
FTS notice number
2023/S 000-027820
Classification (CPV)
Air-conditioning appliancesAir-conditioning installation workAir-conditioning installationsAlarm-monitoring servicesAsbestos removal servicesAsbestos-removal workBuilding servicesBuilding surveying servicesBuilding-cleaning servicesChecking and testing apparatus
+36 moreConsulting services for water-supply and waste consultancyCooling and ventilation equipment
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03640d Find a Tender
Contract terms
Performance terms

As part of it's monitoring of the performance of projects delivered through this framework, following completion of each project LHC/SPA will require the relevant appointed company to provide project performance data based on a standardised set of key performance metrics.

Publisher note: SPA / LHC is a joint committee of local authorities acting as a central purchasing body on behalf of contracting authorities throughout England, Wales and Scotland (including clients of the Scottish Procurement Alliance). Thanks to the ongoing and collective feedback and input into the development of this framework, it is both designed and anticipated to support the vast majority of our clients’ and partners’ requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements and may also use the framework. As of the date of publication of this notice our frameworks may be used by all contracting authorities in Wales as defined by the Public Contracts Regulations 2015, including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities. (SC Ref:745279)

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/lhc/aspx/Home ↗

Appointment period ends
23 Mar 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
16 Mar 2023, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Dec 2022 → 20 Sept 2023 · 4 dates
  1. Next notice expected
    7 Dec 2022
  2. Bids opened
    16 Mar 2023, 14:00 GMT
  3. Admission / appointment period endsperiod end, not a bid countdown
    23 Mar 2023, 12:00 GMT
  4. Notice published
    20 Sept 2023, 16:16 BST

Notice history

8 events · 5 releases on Find a Tender · since 30 Jan 2023
  1. Published value published: £135,000,000
    30 Jan 2023, 16:48 GMT
  2. Status changed to active
    30 Jan 2023, 16:48 GMT
  3. Procurement method changed
    30 Jan 2023, 16:48 GMT
  4. Deadline published: 16 Mar 2023, 12:00 GMT
    30 Jan 2023, 16:48 GMT
  5. Deadline moved to 23 Mar 2023, 12:00 GMT
    6 Mar 2023, 11:43 GMT
    +7 days · was 16 Mar 2023, 12:00 GMT
  6. Status changed to complete
    4 Sept 2023, 16:45 BST
  7. Buyer details updated
    4 Sept 2023, 16:45 BST
  8. Buyer details updated
    20 Sept 2023, 16:16 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.216 Mar 202323 Mar 2023+7 d

Extension provided following request from bidders

Routine re-releases (5)
  • 2023-01: 1 release · 30 Jan 2023
  • 2022-08: 1 release · 30 Aug 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 31admitted to the panel · see the list ↓
Bids received 1311 from SMEs · busiest of 8 lots
Contracts signed 9latest 18 Sept 2023

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 8 of these contracts carry the same published figure, £15,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 027820-2023-4A - Gas Heating Systems Inspection, Servicing & Remedial (Domestic)-1

    Signed
    18 Sept 2023
    Value
    ceiling above
    Status
    active
  • 1C - Asbestos Removal & Disposal Works

    Signed
    4 Sept 2023
    Value
    £10,000,000
    Status
    active
  • 1B - Asbestos Surveys & Testing

    Signed
    31 Aug 2023
    Value
    ceiling above
    Status
    active
  • 1A - Asbestos Consultancy

    Signed
    31 Aug 2023
    Value
    ceiling above
    Status
    active
  • 2A - Property Protection and Associated Services

    Signed
    31 Aug 2023
    Value
    ceiling above
    Status
    active
  • 3A - Water Hygiene Testing and Consultancy

    Signed
    31 Aug 2023
    Value
    ceiling above
    Status
    active
  • 3B - Water System Maintenance, Remedials and Associated Services

    Signed
    31 Aug 2023
    Value
    ceiling above
    Status
    active
  • 5A - Fixed Wire Testing (EICR) and Remedials

    Signed
    31 Aug 2023
    Value
    ceiling above
    Status
    active
  • 5B - Portable Appliance Testing (PAT)

    Signed
    31 Aug 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · 1A - Asbestos Consultancy10bids · 10 electronic · 10 from abroad8——
2 · 1B - Asbestos Surveys & Testing13bids · 13 electronic · 13 from abroad11——
3 · 1C - Asbestos Removal & Disposal Works4bids · 4 electronic · 4 from abroad4——
4 · 2A - Property Protection and Associated Services3bids · 3 electronic · 3 from abroad1——
5 · 3A - Water Hygiene Testing and Consultancy7bids · 7 electronic · 7 from abroad6——
6 · 3B - Water System Maintenance, Remedials and Associated Services7bids · 7 electronic · 7 from abroad6——
7 · 5A - Fixed Wire Testing (EICR) and Remedials4bids · 4 electronic · 4 from abroad3——
8 · 5B - Portable Appliance Testing (PAT)3bids · 3 electronic · 3 from abroad2——

Contracting authority & participating public bodies

2 public bodies on the notice

LHC Procurement Group for the Scottish Procurement Alliance (SPA)

Contracting authorityBody governed by public lawPublic Sector Framework Provider 14601330 6 Deer Park Avenue, Livingston, Scotland, EH54 8AFContact email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • Livingston Sheriff Court and Justice of the Peace CourtReview body LivingstonContact email

Framework contractors & participating bidders

31 commercial parties on the notice
Show 21 more suppliers
  • Franks Portlock Consulting LimitedFramework contractor Unit 2b Hylton Park, Sunderland, North East, SR5 3HDContact phone
  • G D Chalmers LtdFramework contractor 101 Neilston Road, Paisley, Scotland, PA2 6ESContact phone
  • H2o Cost Reduction Services Limited T/A H2o Legionella Control ServicesFramework contractor Caledonia House Evanton Drive, Thornliebank Industrial Estate, Glasgow, Scotland, G46 8JTContact phone
  • HBEFramework contractor Craigmore House, 19 Millvale Road, Newry, Northern Ireland, BT35 7NHContact phone
  • Home Comfort Smart Energy SolutionsFramework contractor 31 Ardbeg Road, Carfin, Motherwell, Scotland, ML1 4FEContact phone
  • Integrated Water ServicesFramework contractor Green Lane, Walsall, West Midlands, WS2 7PD
  • Life Environmental Services LtdFramework contractor 4 Ducketts Wharf, South Street, Bishops Stortford, East of England, CM23 3ARContact phone
  • OHS GroupFramework contractor OHS, 2 City Approach, Albert Street, Manchester, North West, M30 0BLContact phone
  • Orbis Protect LimitedFramework contractor Riverview House, Dock Road South, Bromborough, North West, CH62 4SQ
  • PHS ComplianceFramework contractor Compliance House, Kid Glove Road, Warrington, Warrington, North West, WA3 3GRContact phone
  • Plansafe Solution LtdFramework contractor 49 Buccleuch Street, Dumfries, Scotland, DG1 2AB
  • Rhodar Industrial Services LimitedFramework contractor Unit C, Astra Park, Parkside Lane, Leeds, Yorkshire & Humber, LS11 5SZContact phone
  • SGS United KingdomFramework contractor Inward Way, Ellesmere Port, North East, CH65 3 ENContact phone
  • SMS Environmental LtdFramework contractor Suite 1/2 Avondale House, Strathclyde Business Park, Bellshill, South East, ML4 3NJContact phone
  • SOCOTEC UK LimitedFramework contractor SOCOTEC House, Bretby Business Park, Ashby Road, Burton-upon-trent, West Midlands, DE15 0YZ
  • SPS Doorguard LimitedFramework contractor The Octagon, 35 Baird Street, Glasgow, Scotland, G4 0EEContact phone
  • Saltire Facilities Management LtdFramework contractor Carnbroe House, 1 Finch Way, Strathclyde Business Park,, Bellshill, Scotland, ML4 3PEContact phone
  • Tersus Consultancy LimitedFramework contractor 1st Floor Rainham House, Manor Way, Rainham, East of England, RM13 8RHContact phone
  • VPS (UK) LtdFramework contractor Broadgate House, Broadway Business Park, Chadderton, Oldham, North West, OL9 9XAContact phone
  • Valley Group LimitedFramework contractor Block 14, Unit B8, 125 Summerlee Street, Queenslie Industrial Estate, Glasgow, Scotland, G33 4DBContact phone
  • hsl Compliance LtdFramework contractor Alton House, Alton Business Park, Alton Road, Ross-on-Wye, Herefordshire, West Midlands, HR9 5BPContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.