Official UK procurement notice
Active Fire Framework · UK public procurement notice
Authority: Nottingham Community Housing Association Limited (Housing)
What is being bought4 lots · detail below
Published requirement descriptionFire Framework split into lots to include:
Access Control
Active Fire
Fire Risk Assessments
Fire Door Inspections
- How the procedure runs: ** This is a conditions of participation stage, if you are interested in this opportunity, please request the document via the My Tenders portal below ** https://www.mytenders.co.uk/Register_V2/Supplier_Register.aspx * Suppliers who do not meet the published minimum thresholds for financial capacity and/or technical ability will be deemed to have failed these conditions of participation and will not progress to the tender stage. * Nottingham Community Housing Association ("NCHA") wish to appoint providers to undertake servicing, maintenance and repair of fire safety equipment at properties owned/managed by NCHA. The Authority intends to establish a multi-supplier Fire Compliance Framework to support the delivery of fire safety-related services and works across its housing stock. The framework will provide a compliant and flexible route to market for fire safety services, enabling timely response to regulatory requirements, planned programmes and reactive works. This has been reopened due to section 20 requirements.
CPV: Fire-prevention services
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Bids received
- 10 bids on the busiest of 4 lots · 8 suppliers appointed
- Framework period
- 4 yrs · up to 8 yrs from 7 Sept 2026
Published description of the framework
The lots for this framework will cover the following:
Fire Risk Assessments
Fire Door Inspections
Active Fire Servicing, Maintenance and Replacement
Access Control
Lots and requirements (4)Procurement structure
4 lots · all with a published value · evaluation weights differ by lotEvery one of these 4 lots carries the same published figure, £100: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Fire Risk AssessmentsAwardedRenewalceiling above
This lot will cover Fire Risk Assessments
Lot #2Fire Door InspectionsAwardedRenewalceiling above
This lot will cover Fire Door Inspections
Lot #3Active Fire, Servicing, Maintenance and ReplacementAwardedRenewalceiling above
This lot will cover Active Fire, Servicing, Maintenance and Replacement
Lot #4Access ControlAwardedRenewalceiling above
This lot will cover Access Control
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Fire Risk Assessments | 100% | — | |
| 2 · Fire Door Inspections | 40% | 60% | |
| 3 · Active Fire, Servicing, Maintenance and Replacement | 40% | 60% | |
| 4 · Access Control | 40% | 60% |
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Active Fire Framework” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Jan 2026, 11:49 GMT
- Last source update
- 2 Sept 2026, 10:31 BST
- Award evaluation window
- Submission end – 3 Aug 2026
- Authority reference
NCHA202575- FTS notice number
2026/S 000-028158- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06088bFind a Tender
- How it runs
** This is a conditions of participation stage, if you are interested in this opportunity, please request the document via the My Tenders portal below **
www.mytenders.co.uk/Register_V2/Supplier… ↗
- Suppliers who do not meet the published minimum thresholds for financial capacity and/or technical ability will be deemed to have failed these conditions of participation and will not progress to the tender stage. *
Nottingham Community Housing Association ("NCHA") wish to appoint providers to undertake servicing, maintenance and repair of fire safety equipment at properties owned/managed by NCHA.
The Authority intends to establish a multi-supplier Fire Compliance Framework to support the delivery of fire safety-related services and works across its housing stock. The framework will provide a compliant and flexible route to market for fire safety services, enabling timely response to regulatory requirements, planned programmes and reactive works.
This has been reopened due to section 20 requirements.
How it was run
Official notice- Requests to participate (first stage)
- 4 May 2026, 12:00 BST
- Appointment period ends
- 4 May 2026, 12:00 BST
- Clarification deadline
- 1 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
** This is a conditions of participation stage, if you are interested in this opportunity, please request the document via the My Tenders portal below **
Timeline
19 Jan 2026 → 11 Sept 2026 · 11 dates- Planning notice published276 days ago19 Jan 2026, 11:49 GMT
- Market engagement258 days ago5 Feb 2026, 23:59 GMT
- This is a conditions of participation stage *
Suppliers who do not meet the published minimum thresholds for financial capacity and/or technical ability will be deemed to have failed these conditions of participation and will not progress to the tender stage.
Please request via the link below:
www.mytenders.co.uk/Register_V2/Supplier… ↗
This stage will be open for 3 weeks, and responses reviewed accordingly.
- Next notice expected245 days ago18 Feb 2026, 23:59 GMT
- Tender notice published209 days ago26 Mar 2026, 16:46 GMT
- Clarification questions by174 days ago1 May 2026, 12:00 BST
- Admission / appointment period ends171 days ago · period end, not a bid countdown4 May 2026, 12:00 BST
- Award decision expected by79 days ago3 Aug 2026, 23:59 BST
- Assessment summaries sent77 days ago6 Aug 2026, 00:00 BST
- Latest notice published50 days ago2 Sept 2026, 10:31 BST
- Contract starts45 days ago7 Sept 2026, 00:00 BST
- Standstill ends40 days ago11 Sept 2026, 23:59 BST
Notice history
8 events · 3 releases on Find a Tender · since 19 Jan 2026- Preliminary market engagement notice published19 Jan 2026, 11:49 GMTUK2
- Tender notice published26 Mar 2026, 16:46 GMTUK4
- Status changed to active26 Mar 2026, 16:46 GMT
- Procurement method changed26 Mar 2026, 16:46 GMT
- Contract award notice published2 Sept 2026, 10:31 BSTUK6
- Status changed to complete2 Sept 2026, 10:31 BST
- Procurement method changed2 Sept 2026, 10:31 BST
- Contract signature expected21 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fire Risk Assessments1 award | |||
| Fieldway Supplies Ltd, Oakleaf Surveying Limited, Pennington Choices LimitedSME5 Oct 2026 – 30 Sept 2030 · up to 30 Sept 2034Extensions: This framework can run for 8 years in total | £2,000,000ten times the procedure’s published value or more · possibly a unit error, check the notice | 6 Aug 2026standstill to 11 Sept 2026 | Standstill |
| Lot 2 · Fire Door Inspections1 award | |||
| Ardvernis LtdSME, Element Passive Fire Protection, Neo Property Solutions Ltd5 Oct 2026 – 30 Sept 2030 · up to 30 Sept 2034Extensions: This framework can run for 8 years | £2,240,000ten times the procedure’s published value or more · possibly a unit error, check the notice | 6 Aug 2026standstill to 11 Sept 2026 | Standstill |
| Lot 3 · Active Fire, Servicing, Maintenance and Replacement1 award | |||
| Fieldway Supplies Ltd, Mcintyre Compliance Services LimitedSMEActive Fire5 Oct 2026 – 30 Sept 2030 · up to 30 Sept 2034Extensions: This framework can last for 8 years | £6,400,000ten times the procedure’s published value or more · possibly a unit error, check the notice | 6 Aug 2026standstill to 11 Sept 2026 | Standstill |
| Lot 4 · Access Control1 award | |||
| ABCA systems limited, Fieldway Supplies Ltd, Mcintyre Compliance Services LimitedSME5 Oct 2026 – 30 Sept 2030 · up to 30 Sept 2034Extensions: This framework can run for 8 years | £1,600,000ten times the procedure’s published value or more · possibly a unit error, check the notice | 6 Aug 2026standstill to 11 Sept 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fire Risk Assessments | 7final-stage tenders | 0 | 0 | — |
| 2 · Fire Door Inspections | 3final-stage tenders · 11 at stage one | 0 | 0 | — |
| 3 · Active Fire, Servicing, Maintenance and Replacement | 10final-stage tenders · 15 at stage one | 0 | 0 | — |
| 4 · Access Control | 7final-stage tenders | 0 | 0 | — |
Who bid
- wonElement Passive Fire Protection · East Midlands · 2
- wonMcIntyre Compliance Services LtdSME · East of England · 3
- wonAxion Consultancy LimitedSME · Greater London · 2
- wonNeo Property Solutions Limited · Yorkshire and the Humber · 2
- wonFieldway Supplies Ltd · North West England · 3
- did not winRGE Services Limited · East of England · 3
- did not winDFP ServicesSME · North East England · 3
- did not winVentro · South West England · 3
- did not winSunfish Services LimitedSME · East Midlands · 3
- did not winSureserve Compliance Fire Limited · South East England · 3
- did not winSupersafe Solutions Ltd · Yorkshire and the Humber · 3
- did not winSolid State Security Limited · North West England · 3
- did not winArk Fire ProtectionSME · East of England · 3
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
16 commercial parties on the notice · 8 awarded- Fieldway Supplies LtdFramework contractor
- ABCA Systems Ltd Framework contractor
- Ark Fire Protection Bidder / tenderer
- Axion Consultancy LimitedFramework contractor
- Bellrock Property and Facilities LtdFramework contractor
- DFP Services Bidder / tenderer
- Element Passive Fire Protection Framework contractor
- McIntyre Compliance Services Ltd Framework contractor
- Neo Property Solutions LimitedFramework contractor
- Pennington Choices Ltd Framework contractor
Show 6 more suppliers
- RGE Services Limited Bidder / tenderer
- Solid State Security Limited Bidder / tenderer
- Sunfish Services Limited Bidder / tenderer
- Supersafe Solutions LtdBidder / tenderer
- Sureserve Compliance Fire Limited Bidder / tenderer
- VentroBidder / tenderer
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Via the My Tenders Portal.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender