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Find a TenderAwardedContract details notice
Published 9 May 2025, 11:23 BST

Official UK procurement notice

98_26 Heavy and Light Catering Equipment - Supply, Maintenance and Kitchen Design

Official notice

Authority: Leicestershire County Council, trading as ESPO (Local council)

Framework agreement4 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Construction & Civil Engineering (45)
+1 moreRepair & Maintenance (50)
 Delivery: UK
Framework ceiling (notional)£54,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 25 Nov 2025awarded 5 Mar 2026
Awarded to CALOMAX LIMITED +18 more4 awards
Framework period 2 yrsends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 1 Apr 2026

What is being bought4 lots · detail below

Published requirement description

ESPO national framework for the supply of various heavy and light commercial catering equipment, maintenance and servicing of catering equipment and turnkey kitchen design. Suppliers may bid on a regional and/or sub-regional basis.

The Framework is divided into 4 lots (with lot 1 also being further sub-divided into 9 sub-lots).

For any additional details please also refer to www.espo.org/heavy-and-light-cate… ↗

Note: Overall framework award was concluded on 31/03/2026, with this notice being published to follow on from this.

CPV: Catering equipment · Catering supplies · Cooling and ventilation equipment · Installation of fitted kitchens · Kitchen equipment · Kitchen or restaurant conversion · Light catering equipment · Repair and maintenance services of catering equipment

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
34 bids on the busiest of 4 lots · 39 suppliers appointed
Framework period
2 yrs · up to 4 yrs from 1 Apr 2026
Buyer regions
UK
Supplier levy on call-offs (max %)

2% of call-off value · As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.

Who may buy through it

As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at www.espo.org/amfile/file/download… ↗) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: www.espo.org/legal ↗

Published description of the framework

Customers wishing to buy Goods and/or Services via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):

Call-off without competition

Customers will normally access Lots 1, 2, and 3 of the Framework by 'calling-off' Goods and/or Services from a Supplier identified who is a) included in the Framework; b) suitable for meeting the Customer's specific needs, and; c) identified as offering the most advantageous solution to the Customer's requirements, based on their awarded position on the required Lot(s)/Sub-lot(s) or combination, the Supplier's Framework Price File(s) i.e., lowest price, required brand/model/product offering and add-on services available such as installation, commissioning, training, removal and disposal of obsolete equipment, discounts, geographical coverage and Social Value Percentage for Call-offs without Competition.

Call-off with competition (Further Competitive Selection Process)

'Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to provide the required Goods / supply the required Services. This means that not all competitive selection processes will necessarily include all the Suppliers - a customer will only invite those Suppliers that are included in the Framework for the particular type and location of contract required. Customers will assess the suppliers as set out in the terms and conditions of the Framework. Customers may seek to further compete any of the Lots and Sub-lots and may choose to run an exercise over several Lots and/or Sub-lots as applicable to the Customers requirements.

An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the Framework Agreement.

Call-offs published through it3

Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same evaluation weights on every lot

Every one of these 4 lots carries the same published figure, £54,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Catering EquipmentAwardedRenewal 2 yrsSMEVCSEceiling above

Includes the supply and delivery of commercial catering equipment, split into the following 9 Sub-lots;

  • Sub-lot 1a - Prime Cooking
  • Sub-lot 1b - Ware-washing
  • Sub-lot 1c - Refrigeration
  • Sub-lot 1d - Heated, Ambient and Refrigerated Display
  • Sub-lot 1e - Food Transport
  • Sub-lot 1f - Food Preparation Equipment
  • Sub-lot 1g - Beverage Equipment
  • Sub-lot 1h - General Fabrication, shelving and storage
  • Sub-lot 1i - Extraction and Ventilation

The scope of Lot 1 shall also include, installation and related Goods (such as accessories and specific cleaning products), training, advice, the removal of packaging and old/obsolete equipment should any of those Services be requested by the Customer.

For further details, please refer to the tender documents.

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2030 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: ESPO reserves the right to add or remove requirements throughout the life of the contract. · ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods).
39221000 Kitchen equipment39310000 Catering equipment42500000 Cooling and ventilation equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    For all Lots Tenderers should meet the following Conditions of Participation.

    • Financial Capacity - Companies, Public Sector organisations and Third Sector organisations should have 'positive net assets' as determined from their Latest Year's Published Accounts.
    • Modern Slavery - Tenderers who are subject to the Modern Slavery Act 2015, must be compliant with the annual reporting requirements of Section 54 of the Modern Slavery Act 2015.
    • Insurance - Please see Lot specific details for the required insurance levels per Lot.
    • Compliance with Equality Legislation - Tenderers must demonstrate their compliance with the equality legislation.
    • Carbon Reduction Plans - Tenderers must confirm they have a published carbon reduction policy statement or must provide evidence of a commitment to carbon reduction.
    • Tenderers must confirm they will comply with the Framework Specification and the terms and conditions of the Framework Agreement.

    The Supplier shall have in place and maintain throughout the duration of any awarded Customer contracts under the Framework, the following minimum insurance levels.

    • £5,000,000 Employers' liability (any one occurrence)
    • £10,000,000 Public liability insurance (any one occurrence)
    • £10,000,000 Product liability insurance (any one occurrence and in the aggregate)

    Refer also to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Questi…

  • Technical & professional ability

    For all Lots Tenderers should meet the following Conditions of Participation:

    • Technical and Professional Ability - Tenderers should possess experience of supplying/providing heavy (commercial) and/or light catering equipment and consumables and/or maintenance services of catering equipment and/or turnkey kitchen design solutions as applicable to their bid, demonstrated by ongoing and historical contract information.
    • Health and Safety - Tenderers must provide a satisfactory description of the arrangements they have in place or will have in place if awarded the contract to manage health and safety effectively and control significant risks relevant to the requirement.
    • Quality Management - Tenderers must confirm that they have quality assurance processes in place and must provide evidence that their processes are clear, practicable and accessible.
    • Business Continuity - Tenderers must demonstrate their approach to business continuity in relation to the requirements.

    Refer also to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).

Lot #2Light Catering Equipment and Catering ConsumablesAwardedRenewal 2 yrsSMEceiling above

Includes the supply and delivery of such Light Catering Equipment and Goods such as cutlery, crockery, glassware, cookware, gastronomes, kitchen utensils, table service, food storage products, oven cloths, tea towels, chopping boards, thermometers, scales and small kitchen appliances such as kettles, toasters, blenders and juicers.

The scope of Lot 2 shall also include Catering Consumables, such as cling film, foils & parchments, takeaway hot and cold cups & lids, cutlery & stirrers, tableware, food-to-go containers, food packaging and labelling, kitchen hygiene products, paper napkins and table covers and food bags and carrier bags

The Supplier will be expected to offer Customers an innovative range of Goods that meet current and future Customer requirements, and which support the Customer with their commitment to reducing their impact on the environment, including but not limited to Goods that are biodegradable, recyclable and compostable and which improve recycling and support waste management initiatives.

For further details, please refer to the tender documents.

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2030 with extensions
Delivery: UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove requirements throughout the life of the contract. · ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods).
39222000 Catering supplies39311000 Light catering equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    For all Lots Tenderers should meet the following Conditions of Participation.

    • Financial Capacity - Companies, Public Sector organisations and Third Sector organisations should have 'positive net assets' as determined from their Latest Year's Published Accounts.
    • Modern Slavery - Tenderers who are subject to the Modern Slavery Act 2015, must be compliant with the annual reporting requirements of Section 54 of the Modern Slavery Act 2015.
    • Insurance - Please see Lot specific details for the required insurance levels per Lot.
    • Compliance with Equality Legislation - Tenderers must demonstrate their compliance with the equality legislation.
    • Carbon Reduction Plans - Tenderers must confirm they have a published carbon reduction policy statement or must provide evidence of a commitment to carbon reduction.
    • Tenderers must confirm they will comply with the Framework Specification and the terms and conditions of the Framework Agreement.

    The Supplier shall have in place and maintain throughout the duration of any awarded Customer contracts under the Framework, the following minimum insurance levels.

    • £5,000,000 Employers' liability (any one occurrence)
    • £2,000,000 Public liability insurance (any one occurrence)
    • £2,000,000 Product liability insurance (any one occurrence and in the aggregate)

    Refer also to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question…

  • Technical & professional ability

    For all Lots Tenderers should meet the following Conditions of Participation:

    • Technical and Professional Ability - Tenderers should possess experience of supplying/providing heavy (commercial) and/or light catering equipment and consumables and/or maintenance services of catering equipment and/or turnkey kitchen design solutions as applicable to their bid, demonstrated by ongoing and historical contract information.
    • Health and Safety - Tenderers must provide a satisfactory description of the arrangements they have in place or will have in place if awarded the contract to manage health and safety effectively and control significant risks relevant to the requirement.
    • Quality Management - Tenderers must confirm that they have quality assurance processes in place and must provide evidence that their processes are clear, practicable and accessible.
    • Business Continuity - Tenderers must demonstrate their approach to business continuity in relation to the requirements.

    Refer also to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).

Lot #3Maintenance Services for Catering EquipmentAwardedRenewal 2 yrsSMEceiling above

Includes the maintenance, servicing and refurbishment of a range of commercial catering equipment. Suppliers shall be able to provide to Customers a range of Services including preventative maintenance packages, labour inclusive packages, fully comprehensive maintenance packages, deep cleaning and replacement parts and labour.

For further details, please refer to the tender documents.

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2030 with extensions
Delivery: UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove requirements throughout the life of the contract. · ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods).
50883000 Repair and maintenance services of catering equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    For all Lots Tenderers should meet the following Conditions of Participation.

    • Financial Capacity - Companies, Public Sector organisations and Third Sector organisations should have 'positive net assets' as determined from their Latest Year's Published Accounts.
    • Modern Slavery - Tenderers who are subject to the Modern Slavery Act 2015, must be compliant with the annual reporting requirements of Section 54 of the Modern Slavery Act 2015.
    • Insurance - Please see Lot specific details for the required insurance levels per Lot.
    • Compliance with Equality Legislation - Tenderers must demonstrate their compliance with the equality legislation.
    • Carbon Reduction Plans - Tenderers must confirm they have a published carbon reduction policy statement or must provide evidence of a commitment to carbon reduction.
    • Tenderers must confirm they will comply with the Framework Specification and the terms and conditions of the Framework Agreement.

    The Supplier shall have in place and maintain throughout the duration of any awarded Customer contracts under the Framework, the following minimum insurance levels.

    • £5,000,000 Employers' liability (any one occurrence)
    • £10,000,000 Public liability insurance (any one occurrence)
    • £10,000,000 Product liability insurance (any one occurrence and in the aggregate)

    Refer also to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Questi…

  • Technical & professional ability

    For all Lots Tenderers should meet the following Conditions of Participation:

    • Technical and Professional Ability - Tenderers should possess experience of supplying/providing heavy (commercial) and/or light catering equipment and consumables and/or maintenance services of catering equipment and/or turnkey kitchen design solutions as applicable to their bid, demonstrated by ongoing and historical contract information.
    • Health and Safety - Tenderers must provide a satisfactory description of the arrangements they have in place or will have in place if awarded the contract to manage health and safety effectively and control significant risks relevant to the requirement.
    • Quality Management - Tenderers must confirm that they have quality assurance processes in place and must provide evidence that their processes are clear, practicable and accessible.
    • Business Continuity - Tenderers must demonstrate their approach to business continuity in relation to the requirements.

    Refer also to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).

Lot #4Turnkey Kitchen SolutionsAwardedRenewal 2 yrsSMEceiling above

Includes the provision of a full Turnkey Kitchen Solution which shall include the design of kitchen layouts along with the supply and installation of the kitchen facility including the installation of a range of commercial catering equipment with an option to provide additional Services such as maintenance, advice and training as requested by the Customer.

For further details, please refer to the tender documents.

Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2030 with extensions
Delivery: UKEligibility: SME eligible
Extensions: ESPO reserves the right to add or remove requirements throughout the life of the contract. · ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods).
39221000 Kitchen equipment39310000 Catering equipment42500000 Cooling and ventilation equipment45212500 Kitchen or restaurant conversion45421151 Installation of fitted kitchens50883000 Repair and maintenance services of catering equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    For all Lots Tenderers should meet the following Conditions of Participation.

    • Financial Capacity - Companies, Public Sector organisations and Third Sector organisations should have 'positive net assets' as determined from their Latest Year's Published Accounts.
    • Modern Slavery - Tenderers who are subject to the Modern Slavery Act 2015, must be compliant with the annual reporting requirements of Section 54 of the Modern Slavery Act 2015.
    • Insurance - Please see Lot specific details for the required insurance levels per Lot.
    • Compliance with Equality Legislation - Tenderers must demonstrate their compliance with the equality legislation.
    • Carbon Reduction Plans - Tenderers must confirm they have a published carbon reduction policy statement or must provide evidence of a commitment to carbon reduction.
    • Tenderers must confirm they will comply with the Framework Specification and the terms and conditions of the Framework Agreement.

    The Supplier shall have in place and maintain throughout the duration of any awarded Customer contracts under the Framework, the following minimum insurance levels.

    • £5,000,000 Employers' liability (any one occurrence)
    • £10,000,000 Public liability insurance (any one occurrence)
    • £10,000,000 Product liability insurance (any one occurrence and in the aggregate)
    • £1,000,000 Professional indemnity insurance (any one claim and in the aggregate)

    Refer also to the tender documents for conditions of participation (note: the Procurement Specific Que…

  • Technical & professional ability

    For all Lots Tenderers should meet the following Conditions of Participation:

    • Technical and Professional Ability - Tenderers should possess experience of supplying/providing heavy (commercial) and/or light catering equipment and consumables and/or maintenance services of catering equipment and/or turnkey kitchen design solutions as applicable to their bid, demonstrated by ongoing and historical contract information.
    • Health and Safety - Tenderers must provide a satisfactory description of the arrangements they have in place or will have in place if awarded the contract to manage health and safety effectively and control significant risks relevant to the requirement.
    • Quality Management - Tenderers must confirm that they have quality assurance processes in place and must provide evidence that their processes are clear, practicable and accessible.
    • Business Continuity - Tenderers must demonstrate their approach to business continuity in relation to the requirements.

    Refer also to the tender documents for conditions of participation (note: the Procurement Specific Questionnaire including Conditions of Participation questions, is captured as a Question set in the eProcurement Portal, ProContract, and is completed online there once a response has been started).

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Non-Price: 60%
  • Price: 40%
Published award criteria (2)
  • Price
  • Non-Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “98_26 Heavy and Light Catering Equipment - Supply, Maintenance and…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details on general classification of end user establishments and geographical areas are available at: https://www.espo.org/legal
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
9 May 2025, 11:23 BST
Last source update
17 Apr 2026, 13:52 BST
Award evaluation window
Submission end – 20 Feb 2026
Authority reference
98_26
FTS notice number
2025/S 000-066723
Latest notice
Contract details notice (UK7)
Classification (CPV)
Catering equipmentCatering suppliesCooling and ventilation equipmentInstallation of fitted kitchensKitchen equipmentKitchen or restaurant conversionLight catering equipmentRepair and maintenance services of catering equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-050f87 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
25 Nov 2025, 12:00 GMT
Clarification deadline
14 Nov 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)

call-off levy · 2% of call-off value · As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.

Detailed submission instructions & authority contactsFrom official release

Refer to all instructions captured via www.eastmidstenders.org ↗.

Timeline

9 May 2025 → 17 Apr 2026 · 11 dates
  1. Planning notice published
    9 May 2025, 11:23 BST
  2. Market engagement
    18 Jul 2025, 23:59 BST

    Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.

    Request for Information:

    A 98_26 Heavy and Light Catering Equipment RFI document is available on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org ↗). Suppliers wishing to participate must first register interest for 98_26 on the EastMidsTenders eProcurement Portal.

    The RFI is available within a Public Message on the Portal, which includes instructions on completion and the RFI return deadline. A complimentary FAQ document is also available to review alongside this.

    ESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail.

    To ensure that equal treatment principles are upheld, any information provided by the market that ESPO deems to be neither confidential or commercially sensitive which shapes our procurement process, proposed route and any refinements will be shared and used to help ensure that participating suppliers are not unfairly advantaged, including details of the process and outcomes. Potential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct.

    For the purposes of this Preliminary market engagement (PME), please express your interest as follows:

    (a) Go to www.eastmidstenders.org ↗; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '98_26' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest.

    Please access the Messages area/section of the eProcurement Portal (ProContract / EastMidsTenders - Messages can be accessed via the Activity dashboard once an Expression of interest has been completed) for any further communications on this preliminary market engagement, including the RFI documentation.

    In the case of any questions or clarifications relating to this PME, these should also be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed).

  3. Next notice expected
    22 Aug 2025, 23:59 BST
  4. Tender notice published367 days ago
    20 Oct 2025, 13:44 BST
  5. Clarification questions by342 days ago
    14 Nov 2025, 17:00 GMT
  6. Admission / appointment period ends331 days ago · period end, not a bid countdown
    25 Nov 2025, 12:00 GMT
  7. Award decision expected by243 days ago
    20 Feb 2026, 23:59 GMT
  8. Assessment summaries sent226 days ago
    10 Mar 2026
  9. Standstill ends212 days ago
    23 Mar 2026, 23:59 GMT
  10. Contract starts205 days ago
    1 Apr 2026, 00:00 BST
  11. Latest notice published188 days ago
    17 Apr 2026, 13:52 BST

Notice history

12 events · 7 releases on Find a Tender · since 9 May 2025
  1. Planned procurement notice published
    9 May 2025, 11:23 BST
    UK3
  2. Preliminary market engagement notice published
    28 May 2025, 13:22 BST
    UK2
  3. Preliminary market engagement notice published
    25 Jun 2025, 10:58 BST
    UK2
  4. Tender notice published
    20 Oct 2025, 13:44 BST
    UK4
  5. Status changed to active
    20 Oct 2025, 13:44 BST
  6. Deadline moved to 21 Nov 2025, 12:00 GMT
    20 Oct 2025, 13:44 BST
    +60 days · was 22 Sept 2025, 12:00 BST
  7. Tender notice published
    21 Nov 2025, 11:07 GMT
    UK4
  8. Deadline moved to 25 Nov 2025, 12:00 GMT
    21 Nov 2025, 11:07 GMT
    +4 days · was 21 Nov 2025, 12:00 GMT
  9. Contract award notice published
    11 Mar 2026, 07:46 GMT
    UK6
  10. Status changed to complete
    11 Mar 2026, 07:46 GMT
  11. Contract signature expected
    23 Mar 2026, 23:59 GMT
    scheduled
  12. Contract details notice published
    17 Apr 2026, 13:52 BST
    UK7
Published amendments (2)

The Engagement deadline has been extended as this is expected to continue past the previous date captured.

The Tender submission deadline has been extended to 25 November 2025, 12:00pm

Routine re-releases (7)
  • 2025-10: 1 release · 20 Oct 2025
  • 2025-06: 1 release · 25 Jun 2025
  • 2025-05: 2 releases · 9 May 2025, 28 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 394 awards · see the list ↓
Bids received 3427 from SMEs · busiest of 4 lots
Named bidders 39published on the award notice
Contracts signed 4latest 31 Mar 2026

£45,000,000 is the framework's published maximum, restated by the publisher on 4 award rows. It is one ceiling, not 4 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Catering Equipment1 award
CALOMAX LIMITED, COMMERCIAL APPLIANCE LIMITED (t/a CE-Tech), G.S. CATERING EQUIPMENT LIMITED, HK (KITCHEN AND BAR SOLUTIONS) LIMITED, KCM (CATERING EQUIPMENT) LIMITED, LOWE RENTAL LTD +28 more1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend as noted above. Note: Award values per lot as captured in this notice are for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value). · Options: ESPO reserves the right to add or remove requirements throughout the life of the contract.ceiling above5 Mar 2026Awarded
Lot 2 · Light Catering Equipment and Catering Consumables1 award
Alliance Disposables Ltd, G.S. CATERING EQUIPMENT LIMITED, KCM (CATERING EQUIPMENT) LIMITED, Lovat's Group LtdSME, Nobisco LimitedSME, THE KITCHEN EQUIPMENT COMPANY LIMITED +9 more1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend as noted above. Note: Award values per lot as captured in this notice are for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value). · Options: ESPO reserves the right to add or remove requirements throughout the life of the contract.ceiling above5 Mar 2026Awarded
Lot 3 · Maintenance Services for Catering Equipment1 award
A F & E F LIMITED, ELITE CATERING EQUIPMENT LTD, Falcon Foodservice Equipment, JLA Ltd, Lovat's Group LtdSME, Stephens Catering Equipment Co LtdSME +9 more1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend as noted above. Note: Award values per lot as captured in this notice are for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value). · Options: ESPO reserves the right to add or remove requirements throughout the life of the contract.ceiling above5 Mar 2026Awarded
Lot 4 · Turnkey Kitchen Solutions1 award
Airedale Catering Equipment LtdSME, COMMERCIAL APPLIANCE LIMITED (t/a CE-Tech), G.S. CATERING EQUIPMENT LIMITED, HK (KITCHEN AND BAR SOLUTIONS) LIMITED, KCM (CATERING EQUIPMENT) LIMITED, Lovat's Group LtdSME +11 more1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend as noted above. Note: Award values per lot as captured in this notice are for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value). · Options: ESPO reserves the right to add or remove requirements throughout the life of the contract.ceiling above5 Mar 2026Awarded

Contracts

All 4 of these contracts carry the same published figure, £45,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1. Catering Equipment · CALOMAX LIMITED, COMMERCIAL APPLIANCE LIMITED (t/a CE-Tech), G.S. CATERING EQUIPMENT LIMITED, HK (KITCHEN AND BAR SOLUTIONS) LIMITED, KCM (CATERING EQUIPMENT) LIMITED, LOWE RENTAL LTD +28 more

    Signed
    31 Mar 2026
    Value
    ceiling above
    Period
    1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend as noted above. Note: Award values per lot as captured in this notice are for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value).
    Options
    ESPO reserves the right to add or remove requirements throughout the life of the contract in line with the framework.

  • Lot 2. Light Catering Equipment and Catering Consumables · Alliance Disposables Ltd, G.S. CATERING EQUIPMENT LIMITED, KCM (CATERING EQUIPMENT) LIMITED, Lovat's Group LtdSME, Nobisco LimitedSME, THE KITCHEN EQUIPMENT COMPANY LIMITED +9 more

    Signed
    31 Mar 2026
    Value
    ceiling above
    Period
    1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend as noted above. Note: Award values per lot as captured in this notice are for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value).
    Options
    ESPO reserves the right to add or remove requirements throughout the life of the contract in line with the framework.

  • Lot 3. Maintenance Services for Catering Equipment · A F & E F LIMITED, ELITE CATERING EQUIPMENT LTD, Falcon Foodservice Equipment, JLA Ltd, Lovat's Group LtdSME, Stephens Catering Equipment Co LtdSME +9 more

    Signed
    31 Mar 2026
    Value
    ceiling above
    Period
    1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend as noted above. Note: Award values per lot as captured in this notice are for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value).
    Options
    ESPO reserves the right to add or remove requirements throughout the life of the contract in line with the framework.

  • Lot 4. Turnkey Kitchen Solutions · Airedale Catering Equipment LtdSME, COMMERCIAL APPLIANCE LIMITED (t/a CE-Tech), G.S. CATERING EQUIPMENT LIMITED, HK (KITCHEN AND BAR SOLUTIONS) LIMITED, KCM (CATERING EQUIPMENT) LIMITED, Lovat's Group LtdSME +11 more

    Signed
    31 Mar 2026
    Value
    ceiling above
    Period
    1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    The framework agreement has the option to extend for up to a further 24 months. ESPO may choose to use the extension period where; • The framework is performing well • It continues to broadly meet customer needs ESPO reserves the right to implement the extension period in part, full, or in increments (such as x2 12-month periods). The total estimated framework value captured in this notice includes the option to extend as noted above. Note: Award values per lot as captured in this notice are for the overall framework (with this same overall value being captured per lot), as ESPO offers no guarantees or estimates of value that may pass through each individual lot (but the overall usage across all lots is not expected to exceed this overall framework value).
    Options
    ESPO reserves the right to add or remove requirements throughout the life of the contract in line with the framework.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Catering Equipment34final-stage tenders · 43 at stage one270—
2 · Light Catering Equipment and Catering Consumables15final-stage tenders · 43 at stage one130—
3 · Maintenance Services for Catering Equipment15final-stage tenders · 43 at stage one130—
4 · Turnkey Kitchen Solutions17final-stage tenders · 43 at stage one170—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

ESPO

Contracting authorityPublic authority - sub-central government GB-PPON: PYDD-1122-TCVN Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email

Framework contractors & participating bidders

39 commercial parties on the notice
  • A F & E F LIMITEDFramework contractorGB-COH: 03805751 Suites 4 And 5 Woodhouse Grange Business Centre, Sutton On Derwent, York, Yorkshire & Humber, YO41 4DFContact email
  • ABM CATERING FOR LEISURE LIMITEDFramework contractorGB-COH: 02221416 Allgate House Clydesmuir Road Industrial Estate, Tremorfa, Cardiff, Wales, CF24 2QSContact email
  • AFE GROUP LIMITED (t/a Williams Refrigeration, Falcon Foodservice Equipment, and Miller's Vanguard)Framework contractorGB-COH: 03872673 9 Bryggen Road, North Lynn Industrial Estate, King's Lynn, East of England, PE30 2HZContact email
  • AIREDALE CATERING EQUIPMENT LIMITEDFramework contractorGB-COH: 01913324 Airedale House, Battye Street, Bradford, Yorkshire & Humber, BD4 8AGContact email
  • ALLIANCE DISPOSABLES LIMITEDFramework contractorGB-COH: 03747333 Alliance House, Marshfield Bank, Crewe, North West, CW2 8UYContact email
  • BGL RIEBER LIMITEDFramework contractorGB-COH: 02158715 Unit 1 Lincoln Ind Estate Avro Business Centre, Avro Way Bowerhill, Melksham, South West, SN12 6TPContact email
  • BLUESTONE CATERING SOLUTIONS LIMITEDFramework contractorGB-COH: 05161118 21 New Walk, Leicester, East Midlands, LE1 6TEContact email
  • BUNZL UK LIMITED (t/a Lockhart Catering Equipment)Framework contractorGB-COH: 02902454 York House, 45 Seymour Street, London, London, W1H 7JTContact email
  • CALOMAX LIMITEDFramework contractorGB-COH: 02617748 Lupton Avenue, Leeds, Yorkshire & Humber, LS9 7DDContact email
  • CBES LIMITEDFramework contractorGB-COH: SC288763 Caledonia House, 2 Lawmoor Street, Glasgow, Scotland, G5 0USContact email
Show 29 more suppliers
  • COMMERCIAL APPLIANCE LIMITED (t/a CE-Tech)Framework contractorGB-COH: NI652126 Unit 5 Woodhill Commercial Park, 140 Ballymena Road, Ballymena, Northern Ireland, BT43 5QSContact email
  • CORSAIR ENGINEERING LIMITEDFramework contractorGB-COH: 04671849 Unitech House, Prospect Rd, Burntwood, West Midlands, WS7 0AUContact email
  • DENBY CATERING EQUIPMENT LIMITEDFramework contractorGB-COH: 04399476 8 Navigation Court, Calder Park, Wakefield, Yorkshire & Humber, WF2 7BJContact email
  • E & R MOFFAT LIMITEDFramework contractorGB-COH: SC103498 Bonnymuir Works, Seabegs Road, Bonnybridge, Falkirk, Scotland, FK4 2BSContact email
  • ELECTROLUX PROFESSIONAL LIMITEDFramework contractorGB-COH: 00637383 Addington Way, Luton, East of England, LU4 9QQContact email
  • ELITE CATERING EQUIPMENT LTDFramework contractorGB-COH: 10753713 Unit 13 Vanguard Trading Estate, Britannia Road, Chesterfield, East Midlands, S40 2TZContact email
  • FIRST IN SERVICE LIMITEDFramework contractorGB-COH: 00886570 Windsor Industrial Estate, Rupert Street, Birmingham, West Midlands, B7 4PRContact email
  • FOX CATERING EQUIPMENT LTDFramework contractorGB-COH: 07509790 Unit 2 230 Woodbourn Road, Sheffield, Yorkshire & Humber, S9 3LQContact email
  • G.S. CATERING EQUIPMENT LIMITEDFramework contractorGB-COH: 01702374 Aspen Way, Yalberton Ind. Estate, Paignton, South West, TQ4 7QRContact email
  • HATHERLEY COMMERCIAL SERVICES LIMITEDFramework contractorGB-COH: 04491384 Unit 2 Woodland Court, Brunel Business Park Jessop Close, Newark, East Midlands, NG24 2AGContact email
  • HK (KITCHEN AND BAR SOLUTIONS) LIMITEDFramework contractorGB-COH: 02324953 Globe Works, Penistone Road, Sheffield, Yorkshire & Humber, S6 3AEContact email
  • JLA LIMITEDFramework contractorGB-COH: 01094178 Meadowcroft Lane, Halifax Road, Ripponden, Sowerby Bridge, Yorkshire & Humber, HX6 4AJContact email
  • KCM (CATERING EQUIPMENT) LIMITEDFramework contractorGB-COH: 05576567 Unit 11, Priest Court, Caunt Road, Grantham, East Midlands, NG31 7FZContact email
  • LOVAT'S GROUP LIMITEDFramework contractorGB-COH: SC132196 Unit 1 Muirhead, Mitchelston Industrial Estate, Kirkcaldy, Scotland, KY1 3PBContact email
  • LOWE RENTAL LTDFramework contractorGB-COH: NI058627 9 Lissue Walk, Lisburn, Northern Ireland, BT28 2LUContact email
  • MEIKO UK LIMITEDFramework contractorGB-COH: 02846559 393 Edinburgh Avenue, Slough, South East, SL1 4UFContact email
  • MODO COMMERCIAL KITCHEN DESIGN LIMITEDFramework contractorGB-COH: 07335720 C/O Gs Verde Accountants The Mezzanine, 1 The Square, Bristol, South West, BS1 6DGContact email
  • NOBISCO LIMITEDFramework contractorGB-COH: 01945617 20 Gavin Way, Nexus Point, Holford Broadlands, Birmingham, West Midlands, B6 7AFContact email
  • OPULENT COLLECTION LTDFramework contractorGB-COH: 09854825 38 Vicarage Way, Colnbrook, Slough, South East, SL3 0REContact email
  • PATTERSONS (BRISTOL) LIMITEDFramework contractorGB-COH: 01107210 Winterstoke Road, Bristol, South West, BS3 2NSContact email
  • R.H. HALL (MICROWAVE) LIMITEDFramework contractorGB-COH: 01361433 Hallco House Beacon Court, Pitstone Green Business Park, Pitstone, Leighton Buzzard, South East, LU7 9GYContact email
  • STEPHENS CATERING EQUIPMENT COMPANY LIMITEDFramework contractorGB-COH: NI11092 205 Carnalbanagh Road, Broughshane, Ballymena, Northern Ireland, BT42 4NYContact email
  • SWIFT MAINTENANCE SERVICES (1973) LIMITEDFramework contractorGB-COH: 07649586 Unit 2 Albert Street, Wednesbury, West Midlands, WS10 7EWContact email
  • THE KITCHEN EQUIPMENT COMPANY LIMITEDFramework contractorGB-COH: 02858677 Canal View Waterside Business Park, New Lane, Burscough, North West, L40 8JXContact email
  • UNIVERSAL UNITY LIMITEDFramework contractorGB-COH: 07515218 9 Colne Way Court, Colne Way, Watford, East of England, WD24 7NEContact email
  • W V HOWE LIMITEDFramework contractorGB-COH: 00507835 65 Melchett Road, Kings Norton Business Centre, Birmingham, West Midlands, B30 3HPContact email
  • WELBILT UK LIMITEDFramework contractorGB-COH: 02656967 C/O Womble Bond Dickinson (Uk) Llp The Spark, Drayman's Way, Newcastle Helix, Newcastle Upon Tyne, North East, NE4 5DEContact email
  • WHITCO CATERING AND BAKERY EQUIPMENT LIMITEDFramework contractorGB-COH: 03120033 14 Cottingham Way, Thrapston, East Midlands, NN14 4PLContact email
  • WILLIAM FREER LIMITEDFramework contractorGB-COH: 00229334 360 Melton Road, Leicester, East Midlands, LE4 7SLContact email

Official documents & specifications (23)

Official links; attachments are not copied

Tender pack and attachments

  • Signed contract contractSigned contractPDF98_26 Framework Agreement
  • Bidding documents and specifications tenderBidding documents and specificationsTo tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '98_26' (via "View Opportunities" from the EastMi…
  • Technical specifications tenderTechnical specificationsPlease refer to the tender documents (see above for further details including summary instructions on how to access these).
  • Signed contract contractSigned contractPDF98_26 Framework Schedule 3 - Form of Contract and Call-Off Terms
  • Signed contract contractSigned contractPDF98_26 Framework Agreement
  • Signed contract contractSigned contractPDF98_26 Framework Schedule 3 - Form of Contract and Call-Off Terms
  • Signed contract contractSigned contractPDF98_26 Framework Agreement
  • Signed contract contractSigned contractPDF98_26 Framework Schedule 3 - Form of Contract and Call-Off Terms
Show 2 more documents
  • Signed contract contractSigned contractPDF98_26 Framework Agreement
  • Signed contract contractSigned contractPDF98_26 Framework Schedule 3 - Form of Contract and Call-Off Terms

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
Show 5 more notices