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Published 13 Sept 2022, 09:28 BST

Official UK procurement notice

616_23 Personal Safety and Security Equipment

Official notice

Authority: ESPO

Framework agreement3 lotsGoodsOpen procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)
+1 moreConstruction Materials & Prefab (44)
 Delivery: UK
Framework ceiling (notional)£780,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 14 Oct 2022awarded 17 Feb 2023
Lots 3see the lot list below
Framework period 2 yrs 1 moends 31 Mar 2025 · extension options published · starts 1 Mar 2023

What is being bought3 lots · detail below

Published requirement description

A Framework for the supply of personal safety and security equipment.

Items bought through the framework are to be delivered in bulk to the ESPO Distribution Centre and to be delivered directly to individual ESPO customers in varying quantities on a national basis.

CPV: Armoured or reinforced safes, strongboxes and doors · Computer-related equipment · Detector for forged money · Electronic security lock · Identification badges · Metal detectors · Personal identification accessories · Security cameras · Security equipment · Ultraviolet lamps

How this framework works

From the published notice
Bids received
6 bids on the busiest of 3 lots · 5 suppliers appointed
Framework period
2 yrs 1 mo from 1 Mar 2023

Lots and requirements (3)Procurement structure

3 lots · all with a published value · evaluation weights differ by lot
Lot #1Supply of Personal Safety and Security Equipment to ESPO distribution centre - Supply Method A - Stock ItemsAwarded 2 yrs 1 moPublished value£480,000

Supply of personal safety and security equipment to the ESPO distribution centre.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30191140 Personal identification accessories31515000 Ultraviolet lamps35121200 Detector for forged money35123400 Identification badges
Lot #2Supply of Personal Safety and Security Equipment directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moPublished value£100,000

Supply of personal safety and security equipment directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
30191140 Personal identification accessories30230000 Computer-related equipment35123400 Identification badges35124000 Metal detectors35125300 Security cameras44521120 Electronic security lock
Lot #3Supply of Safes directly to ESPO customers - Supply Method B - Direct DeliveryAwarded 2 yrs 1 moPublished value£200,000

Supply of safes directly to ESPO customers.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
44421000 Armoured or reinforced safes, strongboxes and doors

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Supply of Personal Safety and Security Equipment to ESPO distribution centre - Supply Method A - Stock Items20%80%
2 · Supply of Personal Safety and Security Equipment directly to ESPO customers - Supply Method B - Direct Delivery20%80%
3 · Supply of Safes directly to ESPO customers - Supply Method B - Direct Delivery40%60%
What this means for your bid
  • Price carries 60–80 points depending on the lot; most lots put it at 80 points.
  • “616_23 Personal Safety and Security Equipment” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Sept 2022, 09:28 BST
Last source update
23 Mar 2023, 16:34 GMT
Award evaluation window
14 Oct 2022 – …
Authority reference
616_23
FTS notice number
2023/S 000-008546
Classification (CPV)
Armoured or reinforced safes, strongboxes and doorsComputer-related equipmentDetector for forged moneyElectronic security lockIdentification badgesMetal detectorsPersonal identification accessoriesSecurity camerasSecurity equipmentUltraviolet lamps
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0367da Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
14 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
14 Oct 2022, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

14 Oct 2022 → 23 Mar 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    14 Oct 2022, 12:00 BST
  2. Bids opened
    14 Oct 2022, 12:01 BST
  3. Contract starts
    1 Mar 2023
  4. Notice published
    23 Mar 2023, 16:34 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 Mar 2023, 16:34 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 66 from SMEs · busiest of 3 lots
Contracts signed 3latest 17 Feb 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Supply of Personal Safety and Security Equipment to ESPO distribution centre - Supply Method A - Stock Items

    Signed
    17 Feb 2023
    Value
    £480,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 2 - Supply of Personal Safety and Security Equipment directly to ESPO customers - Supply Method B - Direct Delivery

    Signed
    17 Feb 2023
    Value
    £100,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 3 - Supply of Safes directly to ESPO customers - Supply Method B - Direct Deliver

    Signed
    17 Feb 2023
    Value
    £200,000
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Supply of Personal Safety and Security Equipment to ESPO distribution centre - Supply Method A - Stock Items6bids · 6 electronic6——
2 · Supply of Personal Safety and Security Equipment directly to ESPO customers - Supply Method B - Direct Delivery6bids · 6 electronic6——
3 · Supply of Safes directly to ESPO customers - Supply Method B - Direct Delivery6bids · 6 electronic6——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

5 commercial parties on the notice
  • Dalen LimitedFramework contractorGB-COH: 01542645 Valepits Road, Garretts Green,, Birmingham, West Midlands, B33 0TD, West Midlands
  • Durable (UK) LimitedFramework contractorGB-COH: 01717136 10 Nimrod Way,, Wimborne, Dorset, BH21 7SH, South West
  • ID-Direct LtdFramework contractorGB-COH: 04576262 The Old Barn, Sutton Lodge,, Sutton Bassett, Market Harborough, Leicestershire, LE16 8HL, East Midlands
  • Insafe International LimitedFramework contractorGB-COH: 01861412 Insafe House, 12 Decimus Park, Kingstanding Way,, Tunbridge Wells, Kent, TN2 3GP, South East
  • SURE24 LimitedFramework contractorGB-COH: 04863038 Sure House, 2 Moorbridge Court, Moorbridge Road East,, Bingham, Nottinghamshire, NG13 8GG, East Midlands

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria