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plannedFind a Tender · planning Update

390_27 Document Management Solutions

Buyer: Leicestershire County Council, trading as ESPO →

BuyerLeicestershire County Council, trading as ESPO
Statusplanned
DeadlineNot published
Value£1
Published12 Jun 2026

What is being bought

ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector. We are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services. This is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point).

Delivery location

UK, GB

Categories

Document management software package 48311000Document management services 72512000Refuse disposal and treatment 90510000

Lot details

Lot 1

No lot description published.

Statusplanned
Contract periodFrom 16 Jan 2027 to 15 Jan 2029
SME suitabilitySuitable for SMEs

What is included

ItemCategoryQuantity
1Document management software package, Document management services, Refuse disposal and treatmentNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Document management software package (48311000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 486,8361 median · 9.6 average (2,488 of 6,836 with a bid count)1.7 average (2,927 of 6,836 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UK1,8912 median · 22.6 average (612 of 1,891 with a bid count)3 average (732 of 1,891 with named award suppliers)Not published
Similar published value (0.5×–2×)74Not publishedNot publishedNot published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementYes
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetValue not published
No-engagement rationaleNot published
Planning documents1
Planning milestones1
MilestoneTypeDueStatus
Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework. REQUEST FOR INFORMATION Engagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI has been extended to 17:00 (5pm) on 16 June 2026. Suppliers wishing to participate in the engagement process must first express an interest as follows: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest. Suppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal. ESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO's discretion, site visits to supplier premises may be carried out as a part of the process. Potential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct.engagement17 Jul 2026scheduled

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05115b
Latest release ID055839-2026
Latest release timestampFri Jun 12 2026 14:54:10 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statusplanned
Procurement methodNot published
Procurement method detailsNot published
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender value£1
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
12 Jun 2026planningUpdate055839-2026
15 May 2026planningUpdate044799-2026
15 May 2026planning044785-2026
12 May 2025planning020623-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "055839-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-06-12T15:54:10+01:00",
  "ocid": "ocds-h6vhtk-05115b",
  "buyer": {
    "id": "GB-PPON-PYDD-1122-TCVN",
    "name": "Leicestershire County Council, trading as ESPO"
  },
  "tender": {
    "id": "390_27",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-01-15T23:59:59Z",
          "startDate": "2027-01-16T00:00:00Z",
          "maxExtentDate": "2031-01-15T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311000",
            "scheme": "CPV",
            "description": "Document management software package"
          },
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "90510000",
            "scheme": "CPV",
            "description": "Refuse disposal and treatment"
          }
        ]
      }
    ],
    "title": "390_27 Document Management Solutions",
    "value": {
      "amount": 1,
      "currency": "GBP",
      "amountGross": 1
    },
    "status": "planned",
    "amendments": [
      {
        "id": "055839-2026",
        "description": "The RFI response deadline has been extended to 17:00 on Tuesday 16th June 2026."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services.\nThis is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point).",
    "communication": {
      "futureNoticeDate": "2026-07-31T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PYDD-1122-TCVN",
      "name": "Leicestershire County Council, trading as ESPO",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF22",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE19 1ES",
        "countryName": "United Kingdom",
        "streetAddress": "Barnsdale Way, Grove Park, Enderby"
      },
      "details": {
        "url": "https://www.espo.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PYDD-1122-TCVN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Food, Communities and Technology Procurement Team",
        "email": "tenders@espo.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "055839-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/055839-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-06-12T15:54:10+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-07-17T23:59:59+01:00",
        "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI has been extended to 17:00 (5pm) on 16 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO's discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct."
      }
    ]
  },
  "initiationType": "tender"
}
Complete JSON history (4 releases)
12 Jun 2026 · 055839-2026 · planningUpdate
{
  "id": "055839-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-06-12T15:54:10+01:00",
  "ocid": "ocds-h6vhtk-05115b",
  "buyer": {
    "id": "GB-PPON-PYDD-1122-TCVN",
    "name": "Leicestershire County Council, trading as ESPO"
  },
  "tender": {
    "id": "390_27",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-01-15T23:59:59Z",
          "startDate": "2027-01-16T00:00:00Z",
          "maxExtentDate": "2031-01-15T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311000",
            "scheme": "CPV",
            "description": "Document management software package"
          },
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "90510000",
            "scheme": "CPV",
            "description": "Refuse disposal and treatment"
          }
        ]
      }
    ],
    "title": "390_27 Document Management Solutions",
    "value": {
      "amount": 1,
      "currency": "GBP",
      "amountGross": 1
    },
    "status": "planned",
    "amendments": [
      {
        "id": "055839-2026",
        "description": "The RFI response deadline has been extended to 17:00 on Tuesday 16th June 2026."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services.\nThis is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point).",
    "communication": {
      "futureNoticeDate": "2026-07-31T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PYDD-1122-TCVN",
      "name": "Leicestershire County Council, trading as ESPO",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF22",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE19 1ES",
        "countryName": "United Kingdom",
        "streetAddress": "Barnsdale Way, Grove Park, Enderby"
      },
      "details": {
        "url": "https://www.espo.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PYDD-1122-TCVN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Food, Communities and Technology Procurement Team",
        "email": "tenders@espo.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "055839-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/055839-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-06-12T15:54:10+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-07-17T23:59:59+01:00",
        "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI has been extended to 17:00 (5pm) on 16 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO's discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct."
      }
    ]
  },
  "initiationType": "tender"
}
15 May 2026 · 044799-2026 · planningUpdate
{
  "id": "044799-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-05-15T10:33:34+01:00",
  "ocid": "ocds-h6vhtk-05115b",
  "buyer": {
    "id": "GB-PPON-PYDD-1122-TCVN",
    "name": "Leicestershire County Council, trading as ESPO"
  },
  "tender": {
    "id": "390_27",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-01-15T23:59:59+00:00",
          "startDate": "2027-01-16T00:00:00+00:00",
          "maxExtentDate": "2031-01-15T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "90510000",
            "scheme": "CPV",
            "description": "Refuse disposal and treatment"
          },
          {
            "id": "48311000",
            "scheme": "CPV",
            "description": "Document management software package"
          }
        ]
      }
    ],
    "title": "390_27 Document Management Solutions",
    "value": {
      "amount": 1,
      "currency": "GBP",
      "amountGross": 1
    },
    "status": "planned",
    "amendments": [
      {
        "id": "044799-2026",
        "description": "The estimated Engagement deadline has been revised"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services.\nThis is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point).",
    "communication": {
      "futureNoticeDate": "2026-07-31T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PYDD-1122-TCVN",
      "name": "Leicestershire County Council, trading as ESPO",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF22",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE19 1ES",
        "countryName": "United Kingdom",
        "streetAddress": "Barnsdale Way, Grove Park, Enderby"
      },
      "details": {
        "url": "https://www.espo.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PYDD-1122-TCVN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Food, Communities and Technology Procurement Team",
        "email": "tenders@espo.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "044799-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/044799-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-05-15T10:33:34+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-07-17T23:59:59+01:00",
        "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI is 17:00 (5pm) on 12 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO’s discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct."
      }
    ]
  },
  "initiationType": "tender"
}
15 May 2026 · 044785-2026 · planning
{
  "id": "044785-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-15T10:01:26+01:00",
  "ocid": "ocds-h6vhtk-05115b",
  "buyer": {
    "id": "GB-PPON-PYDD-1122-TCVN",
    "name": "Leicestershire County Council, trading as ESPO"
  },
  "tender": {
    "id": "390_27",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-01-15T23:59:59+00:00",
          "startDate": "2027-01-16T00:00:00+00:00",
          "maxExtentDate": "2031-01-15T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "90510000",
            "scheme": "CPV",
            "description": "Refuse disposal and treatment"
          },
          {
            "id": "48311000",
            "scheme": "CPV",
            "description": "Document management software package"
          }
        ]
      }
    ],
    "title": "390_27 Document Management Solutions",
    "value": {
      "amount": 1,
      "currency": "GBP",
      "amountGross": 1
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector.\nWe are conducting preliminary market engagement with the intention of establishing a framework to provide access to a range of document management solutions including off-site storage, digitisation, and confidential shredding/secure disposal services.\nThis is not a call for competition. Tender documentation is not yet available (the estimated value for the framework will be captured at that point).",
    "communication": {
      "futureNoticeDate": "2026-07-31T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PYDD-1122-TCVN",
      "name": "Leicestershire County Council, trading as ESPO",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF22",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE19 1ES",
        "countryName": "United Kingdom",
        "streetAddress": "Barnsdale Way, Grove Park, Enderby"
      },
      "details": {
        "url": "https://www.espo.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PYDD-1122-TCVN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Food, Communities and Technology Procurement Team",
        "email": "tenders@espo.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "044785-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/044785-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-05-15T10:01:26+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-06-26T23:59:59+01:00",
        "description": "Suppliers are required to register and complete the relevant stages on the Central Digital Platform if they wish to participate in or bid for this framework.\nREQUEST FOR INFORMATION\nEngagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI is 17:00 (5pm) on 12 June 2026.\nSuppliers wishing to participate in the engagement process must first express an interest as follows:\n(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '390_27' (via \"View Opportunities\" from the EastMidsTenders Portal); d) Express an interest.\nSuppliers can then access the RFI questionnaire in the Messages section via the Activity dashboard once an expression of interest has been registered. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.\nESPO may contact suppliers to seek clarification or understanding of the information provided in their RFI response or to discuss their RFI responses in further detail. A second RFI may also be issued if required. At ESPO’s discretion, site visits to supplier premises may be carried out as a part of the process.\nPotential bidders will not be prejudiced by any participation or failure to participate to this preliminary market engagement exercise and should note that a response to this preliminary market engagement exercise does not guarantee an invitation to participate in this or any future procurement that ESPO may conduct."
      }
    ]
  },
  "initiationType": "tender"
}
12 May 2025 · 020623-2025 · planning
{
  "id": "020623-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-12T16:34:29+01:00",
  "ocid": "ocds-h6vhtk-05115b",
  "buyer": {
    "id": "GB-PPON-PYDD-1122-TCVN",
    "name": "Leicestershire County Council, trading as ESPO"
  },
  "tender": {
    "id": "390_27",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2029-01-15T23:59:59Z",
          "startDate": "2027-01-16T00:00:00Z",
          "maxExtentDate": "2031-01-15T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48311100",
            "scheme": "CPV",
            "description": "Document management system"
          },
          {
            "id": "63121000",
            "scheme": "CPV",
            "description": "Storage and retrieval services"
          },
          {
            "id": "72300000",
            "scheme": "CPV",
            "description": "Data services"
          },
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "79995100",
            "scheme": "CPV",
            "description": "Archiving services"
          },
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          },
          {
            "id": "79999100",
            "scheme": "CPV",
            "description": "Scanning services"
          },
          {
            "id": "92512100",
            "scheme": "CPV",
            "description": "Archive destruction services"
          }
        ]
      }
    ],
    "title": "390_27 Document Management Solutions",
    "value": {
      "currency": "GBP",
      "amountGross": 195000000
    },
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "Please note, this is a Pipeline notice only for ESPO contracts that are forecast to be re-procured or new procurement projects that are expected to be undertaken. The details captured are therefore only provided as an estimate, and no further information other than as captured can be provided at this time.\nFor all current ESPO opportunities, please visit https://www.eastmidstenders.org/.\nThis Pipeline notice is being published to alert the supplier market that ESPO expects to establish a Framework for Document Management Solutions, covering a wide range of services linked to the scanning and/or storage of documents. This is estimated to begin in January 2027.\nThis will seek to replace the current version of this framework, 900_22, upon its expiry, the award details for which may be viewed as follows:\nhttps://www.find-tender.service.gov.uk/Notice/017153-2022\nhttps://www.contractsfinder.service.gov.uk/notice/f5ad0bf2-6f67-43ae-8a1d-ec10cfdeb84b\nFor further details on the Procurement Act, including registration on the Central Digital Platform, this can be found as follows:\nhttps://www.gov.uk/government/collections/information-and-guidance-for-suppliers\nOr otherwise, please refer to the ESPO Website as follows:\nhttps://www.espo.org/the-procurement-act-2023",
    "communication": {
      "futureNoticeDate": "2026-09-16T23:59:59+01:00"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PYDD-1122-TCVN",
      "name": "Leicestershire County Council, trading as ESPO",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF22",
        "country": "GB",
        "locality": "Leicester",
        "postalCode": "LE19 1ES",
        "countryName": "United Kingdom",
        "streetAddress": "Barnsdale Way, Grove Park, Enderby"
      },
      "details": {
        "url": "https://www.espo.org/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PYDD-1122-TCVN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Food, Communities and Technology Procurement Team",
        "email": "tenders@espo.org"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "020623-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/020623-2025",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
        "datePublished": "2025-05-12T16:34:29+01:00"
      }
    ]
  },
  "initiationType": "tender"
}