Official UK procurement notice
24_25 Commercial and Industrial Laundry Equipment
Authority: Leicestershire County Council, trading as ESPO (Local council)
What is being bought
Published requirement descriptionESPO national framework agreement for the supply, installation, and servicing of commercial and industrial washing machines, tumble dryers, electric rotary irons, and associated goods/services.
The Framework is NOT divided into lots.
For any additional details please also refer to the ESPO website as follows: www.espo.org/commercial-and-indus… ↗
Note: Overall framework award was concluded on 22/01/2026, with this notice being published to follow on from this.
- Not divided into lots: Customers require a 'one stop shop' and feedback from the market suggested that separating into Lots may result in customers not being able to purchase all goods required from one sole supplier, for example if a supplier is not successful on all relevant Lots.
CPV: Electrical domestic appliances for cleaning; smoothing irons · Laundry washing, dry-cleaning and drying machines
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 17 bids received · 16 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Nov 2025
- Buyer regions
- UK
- Supplier levy on call-offs (max %)
2% of call-off value · As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.
Framework percentage fee is calculated based on the invoiced value to the customer by the supplier. ESPO reserves the right, acting reasonably, to reduce the Framework Fee at any time during the term of the Framework Agreement by giving the Supplier not less than one (1) month's written notice. Any such reduction shall take effect from the date specified in that notice.
Who may buy through it
As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at www.espo.org/amfile/file/download… ↗) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: www.espo.org/legal ↗
Published description of the framework
It should be noted that the Framework could be used in a number of ways where commercial and industrial laundry equipment goods are required. Customers wishing to buy Goods via the Framework will do so in the following way(s) in accordance with section 45 of the Procurement Act 2023 (and any subsequent amendment or re-enactment thereof):
Call-off without competition
'Calling-off' Goods from a Supplier identified who is: a) included in the Framework; b) suitable for meeting the Customer's specific needs; c) is within the geographical region of the Customer, and; d) identified as offering the most advantageous solution to the Customer's requirements, based on the Customers' supplier selection decisions.
Call-off with competition (Further Competitive Selection Process)
Calling-off' by conducting a further competitive selection process amongst those Suppliers identified in the Framework as being able to provide the required Goods. Customers will assess the suppliers as set out in the terms and conditions of the Framework.
Please note that once this Framework is established, the right is reserved by the Customer when running a further competitive selection process, to invite the Suppliers to participate in an eAuction.
ESPO Trading Limited Second Framework:
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Procurement Act 2023 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Procurement Act 2023 or other public procurement legislation. Accordingly, this is provided for tenderers information only.
- Laundry Equipment for HMP Elmley · Ministry of Justice · 10 Sept 2026
- Call-Off Commercial Laundry Equipment - ESPO ref 24_25 · Ministry of Justice · 8 Sept 2026
- Hydraulic Water Press for HMP Elmley · Ministry of Justice · 6 Aug 2026
- Laundry Equipment for HMP Drake Hall · Ministry of Justice · 21 Apr 2026
- Laundry Equipment for HMP Gartree. · Ministry of Justice · 21 Apr 2026
Notices that name this framework as their framework in the official record, latest 5 of 6. Many call-offs are never published, so this is a floor, not utilisation.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£26,000,000
- Economic & financial standing
Refer to the procurement/tender documents for conditions of participation.
- Technical & professional ability
Refer to the procurement/tender documents for conditions of participation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-Price: 40%
- Price: 60%
Published award criteria (2)
- Price
- Non-Price
- Economic & financial standing
Refer to the procurement/tender documents for conditions of participation.
- Technical & professional ability
Refer to the procurement/tender documents for conditions of participation.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “24_25 Commercial and Industrial Laundry Equipment” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Mar 2025, 10:47 GMT
- Last source update
- 20 Feb 2026, 17:28 GMT
- Award evaluation window
- Submission end – 17 Oct 2025
- Authority reference
24_25- FTS notice number
2025/S 000-049461- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-04f951Find a Tender
How it was run
Official notice- Appointment period ends
- 2 Oct 2025, 12:00 BST
- Clarification deadline
- 11 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 2% of call-off value · As a public body, ESPO have a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee which will be payable by the Suppliers to ESPO based on the total turnover of business conducted by them under the Framework.
Framework percentage fee is calculated based on the invoiced value to the customer by the supplier. ESPO reserves the right, acting reasonably, to reduce the Framework Fee at any time during the term of the Framework Agreement by giving the Supplier not less than one (1) month's written notice. Any such reduction shall take effect from the date specified in that notice.
Please refer to all instructions captured via www.eastmidstenders.org ↗.
Timeline
27 Mar 2025 → 20 Feb 2026 · 10 dates- Planning notice published27 Mar 2025, 10:47 GMT
- Market engagement25 Apr 2025, 23:59 BST
Suppliers will be engaged with to determine:
- If there have been any changes or developments within the market,
- Capacity to meet the framework requirements,
- Feedback on ESPO's proposed procurement methodology,
- If Social Value can be provided to framework users,
- Any potential risks within the market etc.
- Feedback on our proposed procurement strategy
For the purposes of this Preliminary market engagement (PME), please express your interest as follows:
(a) Go to www.eastmidstenders.org ↗; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '24_25' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest.
Please access the Messages area/section of the eProcurement Portal (ProContract / EastMidsTenders - Messages can be accessed via the Activity dashboard once an Expression of interest has been completed) for any further communications on this preliminary market engagement, including the RFI documentation.
In the case of any questions or clarifications relating to this PME, these should also be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed).
Economic operators should note that this is a preliminary market engagement exercise (and NOT a competitive tender process at this stage). The participation of an economic operator in this preliminary market engagement will not constitute any contractual agreement between the respondent and the Contracting Authority/Client. An economic operator's participation, or lack of participation, in this preliminary market engagement shall not impact the ability of the economic operator to participate in any resulting tender exercise. Economic operators should note that any interest indicated does not constitute a commitment to participate in any future tendering exercise.
- Tender notice published18 Aug 2025, 12:33 BST
- Clarification questions by11 Sept 2025, 17:00 BST
- Admission / appointment period ends385 days ago · period end, not a bid countdown2 Oct 2025, 12:00 BST
- Award decision expected by369 days ago17 Oct 2025, 23:59 BST
- Contract starts355 days ago1 Nov 2025
- Assessment summaries sent339 days ago17 Nov 2025
- Standstill ends329 days ago26 Nov 2025, 23:59 GMT
- Latest notice published244 days ago20 Feb 2026, 17:28 GMT
Notice history
14 events · 7 releases on Find a Tender · since 27 Mar 2025- Preliminary market engagement notice published27 Mar 2025, 10:47 GMTUK2
- Tender notice published18 Aug 2025, 12:33 BSTUK4
- Status changed to active18 Aug 2025, 12:33 BST
- Procurement method changed18 Aug 2025, 12:33 BST
- Deadline published: 18 Sept 2025, 12:00 BST18 Aug 2025, 12:33 BST
- Tender notice published17 Sept 2025, 14:11 BSTUK4
- Deadline moved to 29 Sept 2025, 12:00 BST17 Sept 2025, 14:11 BST+11 days · was 18 Sept 2025, 12:00 BST
- Tender notice published29 Sept 2025, 11:07 BSTUK4
- Deadline moved to 2 Oct 2025, 12:00 BST29 Sept 2025, 11:07 BST+3 days · was 29 Sept 2025, 12:00 BST
- Contract award notice published17 Nov 2025, 16:35 GMTUK6
- Status changed to complete17 Nov 2025, 16:35 GMT
- Contract signature expected27 Nov 2025, 23:59 GMTscheduled
- Contract details notice published19 Feb 2026, 13:39 GMTUK7
- Contract details notice published20 Feb 2026, 17:28 GMTUK7
Published amendments (2)
The Tender submission deadline (Respond by date) has been extended to Monday 29 September 2025 (12:00).
The Tender submission deadline (Respond by date) is further extended to Thursday 02 October 2025 (12:00).
Routine re-releases (7)
- 2025-09: 2 releases · 17 Sept 2025, 29 Sept 2025
- 2025-08: 1 release · 18 Aug 2025
- 2025-03: 1 release · 27 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CE-TechSME, CHERRYTREE MACHINES LIMITED, F. Donald Forbes & Co Trading As Forbes ProfessionalSME, Girbau UK Ltd, JLA Ltd, JTM Service LtdSME +10 more27 Nov 2025 – 26 Nov 2027 · up to 26 Nov 2029Extensions: The framework agreement has the option to extend for up to a further 24 months (under normal circumstances this will either be completed in full or in 12-month periods and is subject to the performance of the framework). The total estimated value captured in this notice includes the option to extend the framework as noted above. | £26,000,000 inc. VAT | 13 Nov 2025 | Awarded |
Contracts
24_25 Commercial and Industrial Laundry Equipment · CE-TechSME, CHERRYTREE MACHINES LIMITED, F. Donald Forbes & Co Trading As Forbes ProfessionalSME, Girbau UK Ltd, JLA Ltd, JTM Service LtdSME +10 more
- Signed
- 27 Nov 2025
- Value
- £21,666,667
- Period
- 27 Nov 2025 – 26 Nov 2027 · up to 26 Nov 2029 with extensions
- Status
- active
- Extensions
- The framework agreement has the option to extend for up to a further 24 months (under normal circumstances this will either be completed in full or in 12-month periods and is subject to the performance of the framework). The total estimated value captured in this notice includes the option to extend the framework as noted above.
- Change Addition of the contracts: Framework Agreement plus Schedule 3 - Form of Contract and Call-Off Terms (despite adding/uploading these to Find a Tender when seeking to publish this notice first time around, once the notice had been published it was then seen that they hadn't been captured/uploaded)
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 17final-stage tenders · 21 at stage one | 16 | 0 | — |
Who bid
- did not winALLSOP & FRANCIS LTDSME · South East England
- wonCE-TechSME · Northern Ireland
- wonCHERRYTREE MACHINES LIMITED · East of England
- did not winDEAN LAUNDRY SYSTEMS LIMITEDSME · East Midlands
- did not winELECTROLUX PROFESSIONAL LIMITED · East of England
- wonF.DONALD FORBES & CO.LIMITEDSME · South East England
- wonGirbau UK Ltd · East of England
- wonONE STOP KITCHENS LTD · West Midlands
- did not winINDUSTRIAL LAUNDRY EQUIPMENT LTDSME · Greater London
- did not winJENSEN UK LIMITED · South East England
- wonJLA LIMITED · Yorkshire and the Humber
- wonJTM SERVICE LIMITEDSME · Yorkshire and the Humber
- wonMAG EQUIPMENT LIMITED · Yorkshire and the Humber
- did not winWASHCO LIMITEDSME · East of England
- did not winWASHWORKS LTDSME · East Midlands
- did not winWOLF LAUNDRY LIMITEDSME · Yorkshire and the Humber
- did not winTHOMAS BROADBENT & SONS,LIMITEDSME · Yorkshire and the Humber
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
17 commercial parties on the notice · 16 awarded- ALLSOP & FRANCIS LTDFramework contractor
- CE-TechFramework contractor
- CHERRYTREE MACHINES LIMITEDFramework contractor
- DEAN LAUNDRY SYSTEMS LIMITEDFramework contractor
- ELECTROLUX PROFESSIONAL LIMITEDFramework contractor
- F.DONALD FORBES & CO.LIMITED (t/a Forbes Professional)Framework contractor
- GIRBAU UK LIMITEDFramework contractor
- INDUSTRIAL LAUNDRY EQUIPMENT LTDFramework contractor
- JENSEN UK LIMITEDFramework contractor
- JLA LIMITEDFramework contractor
Show 7 more suppliers
- JTM SERVICE LIMITEDFramework contractor
- MAG EQUIPMENT LIMITEDFramework contractor
- ONE STOP KITCHENS LTDFramework contractor
- THOMAS BROADBENT & SONS,LIMITEDBidder / tenderer
- WASHCO LIMITEDFramework contractor
- WASHWORKS LTDFramework contractor
- WOLF LAUNDRY LIMITEDFramework contractor
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Signed contract 24_25 Framework Agreement
- Bidding documents and specifications To tender (please proceed to step (e) if an Expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '24_25' (via "View Opportunities" from the EastMi…
- Technical specifications Please refer to the procurement/tender documents (see above for further details including summary instructions on how to access these).
- Signed contract 24_25 Framework Schedule 3 - Form of Contract and Call-Off Terms
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender