Find a TenderPast planning noticePreliminary market engagement notice
Published 6 May 2025, 20:23 BST

Official UK procurement notice

00472-CX - Mailing room services

Official notice

Authority: Stonewater Limited (Public body)

ServicesAbove thresholdSME suitable
Planned pipeline value£432,000pipeline notice, not a live tender
Tender notice expected 26 Jun 2025from the planned procurement notice
Contract term 2 yrs 5 moends 1 Apr 2028 · up to 1 Apr 2029 with extensions · starts 30 Oct 2025

What is being bought

Published requirement description

Mailing service requirement to help prepare, print and dispatch mail outs. We are looking for a mailing service to help prepare, print and dispatch our annual rent review letters, cira 40k each year around February. This annual rent review is our largest and most significant requirement for the mailing service. (We currently have these letters sent in blue envelopes this must be something that can be accommodated.) Outside of this mailing we have an average of 6-12 additional adhoc mailings each year for legal notices (section 20), surveys and brochures for delivery to between 5,000 and 40,000 customers. We are looking to conduct PME to assist in the development of our requirements and approach as well as testing the market to see the level of supplier interest and available suppliers to meet our needs.

Any submission received in response to this exercise will not constitute any contractual agreement between the respondent and Stonewater.

The receipt of a response does not automatically include the respondent in the procurement process.

A Tender Notice will be issued to the market which will provide details of how the relating procurement documentation can be accessed and timescales for submission of the said tender response.

Interested parties shall bear their own costs of participation in this Market Engagement of whatever nature. Stonewater shall not be liable for the costs, expenses or losses howsoever arising (including, without limitation, any loss of profit or other economic loss incurred), regardless of the outcome of the Market Engagement.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Mailing-list compilation and mailing services

The lotProcurement structure

single lot · no lot value published
Lot #1Lot 00472-CXPlannedRenewal 2 yrs 5 moSME
Contract period: 30 Oct 2025 – 1 Apr 2028 (2 yrs 5 mo) · up to 1 Apr 2029 with extensions
Extensions: Extension options published

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 May 2025, 20:23 BST
Last source update
14 May 2025, 10:07 BST
FTS notice number
2025/S 000-021099
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Mailing-list compilation and mailing services
Delivery area
North East (UKC)North West (UKD)East Midlands (UKF)West Midlands (UKG)East of England (UKH)South East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-050d85 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

6 May 2025 → 30 Oct 2025 · 5 dates
  1. Planning notice published
    6 May 2025, 20:23 BST
  2. Latest notice published
    14 May 2025, 10:07 BST
  3. Market engagement
    21 May 2025, 23:59 BST

    Likely 1-2-1 discussions with suppliers. No formal engagement dates are currently set.

  4. Tender notice expected
    26 Jun 2025, 23:59 BST
  5. Contract starts362 days ago
    30 Oct 2025

Notice history

2 events · 2 releases on Find a Tender · since 6 May 2025
  1. Preliminary market engagement notice published
    6 May 2025, 20:23 BST
    UK2
  2. Preliminary market engagement notice published
    14 May 2025, 10:07 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Stonewater Ltd

Contracting authorityPublic authority - sub-central government GB-PPON: PVMT-4274-HPBN Suite C Lancaster House, Grange Business Park, Enerby Road, Leicester, East Midlands, LE8 6EPContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure