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Published 27 Oct 2023, 10:03 BST

Official UK procurement notice

YPO - 001105 The Supply of Number and Place Value Maths Equipment

Official notice

Authority: YPO

Framework agreement12 lotsGoodsOpen procedure
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UKYorkshire & Humber (UKE45)
Framework ceiling (notional)£1,800,000total for 12 lots · framework ceiling, not attributable revenue
Submissions closed 28 Nov 2023awarded 9 Feb 2024
Lots 12see the lot list below
Framework period 4 yrsends 18 Jan 2028 · extension options published · starts 19 Jan 2024

What is being bought12 lots · detail below

Published requirement description

Framework Agreement for the supply of Number, Time, Shape and Place Value Maths Equipment used primarily in the education market but designed to meet the needs of all public sector organisations including YPO’s internal requirements. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.

  • Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Educational equipment · Educational games · Games · Playing cards

How this framework works

From the published notice
Bids received
7 bids received · 6 suppliers appointed
Framework period
4 yrs from 19 Jan 2024

Lots and requirements (12)Procurement structure

12 lots · 9 with a published value · same evaluation weights on every lot

Every one of these 9 lots carries the same published figure, £1,800,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Dice, Dominoes, SpinnersCancelledRenewal 4 yrsLot estimate not published

Spinners, Dice and Dominoes

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
37524000 Games
Lot #2Pinboards, Geoboard, PegboardsCancelledRenewal 4 yrsLot estimate not published

Pinboards, Geoboards and Peg Boards

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
37524100 Educational games
Lot #3Number LinesCancelledRenewal 4 yrsLot estimate not published

Number Lines

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
39162000 Educational equipment
Lot #4BeadstringsCancelledRenewal 4 yrsceiling above

Beadstrings

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
37524100 Educational games
Lot #5Number BoardsCancelledRenewal 4 yrsceiling above

Number Boards

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
37524100 Educational games
Lot #6Maths CubesCancelledRenewal 4 yrsceiling above

Maths Cubes

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
37524100 Educational games
Lot #7Playing cardsCancelledRenewal 4 yrsceiling above

Playing cards

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
37524100 Educational games37531000 Playing cards
Lot #8CountersCancelledRenewal 4 yrsceiling above

Counters

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility of renewal 1.5 years into the contract. there are 2 possible 1 year extensions available.Variant bids: not allowedElectronic catalogue: required
39162000 Educational equipment
Lot #9Place Value, Arrows, CountersCancelledRenewal 4 yrs 1 moceiling above

Place Value, Arrows, Counters

Contract period: 19 Jan 2024 – 18 Feb 2028 (4 yrs 1 mo)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
39162000 Educational equipment
Lot #10Geometric ShapesCancelledRenewal 4 yrsceiling above

Geometric Shapes

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
39162000 Educational equipment
Lot #11Base TenCancelledRenewal 4 yrsceiling above

Base Ten

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
39162000 Educational equipment
Lot #12TimeCancelledRenewal 4 yrsceiling above

Time

Contract period: 19 Jan 2024 – 18 Jan 2028 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st March 2024 to 28th February 2026 with 2 options to extend for additional 12 months (subject to an annual review, incorporating price negotiations and KPI performance). The first decision to extend the Framework period will be taken by the end of January 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2024 to 29th February 2028 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
39162000 Educational equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 12 lots
Quality: 20%Price: 70%Social value: 10%
Published sub-criteria (3)
  • Quality and Customer Service: 20%
  • price: 70%
  • Social Value/Sustainability: 10%
Published award criteria (3)
  • Quality and Customer Service: 20%
  • Social Value/Sustainability: 10%
  • Price: 70%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “YPO - 001105 The Supply of Number and Place Value Maths Equipment” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published
27 Oct 2023, 10:03 BST
Last source update
15 Feb 2024, 15:00 GMT
Award evaluation window
28 Nov 2023 – …
Authority reference
001105
FTS notice number
2024/S 000-005115
Classification (CPV)
Educational equipmentEducational gamesGamesPlaying cards
Delivery area
UKYorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-040f78 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
28 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
28 Nov 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

28 Nov 2023 → 15 Feb 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    28 Nov 2023, 12:00 GMT
  2. Bids opened
    28 Nov 2023, 12:00 GMT
  3. Contract starts
    19 Jan 2024
  4. Notice published
    15 Feb 2024, 15:00 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Feb 2024, 15:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 7
Contracts signed 1latest 9 Feb 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • All Lots

    Signed
    9 Feb 2024
    Value
    £1,800,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria