Official UK procurement notice
YHG Cleaning & Grounds Maintenance Tender
Authority: Your Housing Group (Housing)
What is being bought9 lots · detail below
Published requirement descriptionWith more than 28,000 homes across the North West, Yorkshire and the Midlands, Your Housing Group has a large and diverse portfolio. These range from general properties for social and affordable rent, through to retirement living developments and innovative private rental offers such as Nuvuliving.
YHG seeks Service Providers to deliver its programme of Grounds Maintenance and Communal Cleaning and Window Cleaning Services to properties across the Group. All or part of these works will be provided to (but not limited to) social dwellings, leaseholder properties, sheltered schemes and supported and special needs housing. The approximate value of the contracts (all Lots)is GBP2.25m per annum. The value in this notice is based on the initial term of 3-years + 1-year optional extension
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Bin-cleaning services · Building-cleaning services · Cleaning and sanitation services · Cleaning services · Facilities management services · Graffiti removal services · Grounds maintenance services · Landscaping work · Litter collection services · Office cleaning services · +7 more
Lots and requirements (9)Procurement structure
9 lots · no lot values published · same evaluation weights on every lotLot #1Grounds Maintenance - YorkshireRenewal Yorkshire & Humber
Grounds Maintenance Services for the Yorkshire Region. Annual value is approximately GBP72,000 (ex VAT). Full property details are provided in the Procurement Documents.
The Grounds Maintenance element of the Contract comprises the following Works:-
Core Tasks
a) Grass Cutting
b) Grass Edging
c) Turf Maintenance (partly optional)
d) Shrub/Herbaceous Bed Maintenance
e) Rose Bed Maintenance
f) Hedge Maintenance
g) Young Tree Maintenance
h) Cleaning of Grounds
Optional Tasks
a) The planting of new and replacement shrubs, hedges and bulbs and the like.
b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG
c) The design of landscape features as may be requested by YHG.
d) Grounds Maintenance services to void properties
e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.
Lot #2Grounds Maintenance - Preston / LancashireRenewal North West
Grounds Maintenance Services for the Preston / Lancashire Region. Annual value is approximately GBP123,000 (ex VAT). Full property details are provided in the Procurement Documents.
The Grounds Maintenance element of the Contract comprises the following Works:-
Core Tasks
a) Grass Cutting
b) Grass Edging
c) Turf Maintenance (partly optional)
d) Shrub/Herbaceous Bed Maintenance
e) Rose Bed Maintenance
f) Hedge Maintenance
g) Young Tree Maintenance
h) Cleaning of Grounds
Optional Tasks
a) The planting of new and replacement shrubs, hedges and bulbs and the like.
b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG
c) The design of landscape features as may be requested by YHG.
d) Grounds Maintenance services to void properties
e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.
Lot #3Grounds Maintenance - Cheshire / StaffordshireRenewal North West
Grounds Maintenance Services for the Cheshire / Staffordshire Region. Annual value is approximately GBP424,000 (ex VAT). Full property details are provided in the Procurement Documents.
The Grounds Maintenance element of the Contract comprises the following Works:-
Core Tasks
a) Grass Cutting
b) Grass Edging
c) Turf Maintenance (partly optional)
d) Shrub/Herbaceous Bed Maintenance
e) Rose Bed Maintenance
f) Hedge Maintenance
g) Young Tree Maintenance
h) Cleaning of Grounds
Optional Tasks
a) The planting of new and replacement shrubs, hedges and bulbs and the like.
b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG
c) The design of landscape features as may be requested by YHG.
d) Grounds Maintenance services to void properties
e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.
Lot #4Grounds Maintenance - ManchesterRenewal North West
Grounds Maintenance Services for the Greater Manchester Region. Annual value is approximately GBP249,000 (ex VAT). Full property details are provided in the Procurement Documents.
The Grounds Maintenance element of the Contract comprises the following Works:-
Core Tasks
a) Grass Cutting
b) Grass Edging
c) Turf Maintenance (partly optional)
d) Shrub/Herbaceous Bed Maintenance
e) Rose Bed Maintenance
f) Hedge Maintenance
g) Young Tree Maintenance
h) Cleaning of Grounds
Optional Tasks
a) The planting of new and replacement shrubs, hedges and bulbs and the like.
b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG
c) The design of landscape features as may be requested by YHG.
d) Grounds Maintenance services to void properties
e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.
Lot #5Communal Cleaning and Window Cleaning - YorkshireRenewal Yorkshire & Humber
Communal Cleaning and Window Cleaning Services for the Yorkshire Region. Full property details are provided in the Procurement Documents.
YHG's Communal Cleaning Services comprises the following Works:
Core Tasks
a) Communal Entrances, Exits, Doors, Door Glass, Door Mats
b) Communal Floors, Landings, Hallways and External Areas to Entrances
c) Communal Stairs (including underneath staircases where applicable)
d) Communal Windows
e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,
f) Bin Rooms and Dumped Rubbish generally
g) Miscellaneous Items
h) Offices
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
YHG's Window Cleaning Services comprises the following Works:
Core Tasks
a) All external fenestration and external face on door glass.
b) External surfaces of porches / canopies
c) External glass canopies
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
Full specification details are found within the Procurement Documents
Lot #6Communal Cleaning and Window Cleaning - Preston / LancashireRenewal North West
Communal Cleaning and Window Cleaning Services for Preston / Lancashire Region. Full property details are provided in the Procurement Documents.
YHG's Communal Cleaning Services comprises the following Works:
Core Tasks
a) Communal Entrances, Exits, Doors, Door Glass, Door Mats
b) Communal Floors, Landings, Hallways and External Areas to Entrances
c) Communal Stairs (including underneath staircases where applicable)
d) Communal Windows
e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,
f) Bin Rooms and Dumped Rubbish generally
g) Miscellaneous Items
h) Offices
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
YHG's Window Cleaning Services comprises the following Works:
Core Tasks
a) All external fenestration and external face on door glass.
b) External surfaces of porches / canopies
c) External glass canopies
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
Full specification details are found within the Procurement Documents
Lot #7Communal Cleaning and Window Cleaning - Cheshire / StaffordshireRenewal North West
Communal Cleaning and Window Cleaning Services for the Cheshire / Staffordshire Region. Full property details are provided in the Procurement Documents.
YHG's Communal Cleaning Services comprises the following Works:
Core Tasks
a) Communal Entrances, Exits, Doors, Door Glass, Door Mats
b) Communal Floors, Landings, Hallways and External Areas to Entrances
c) Communal Stairs (including underneath staircases where applicable)
d) Communal Windows
e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,
f) Bin Rooms and Dumped Rubbish generally
g) Miscellaneous Items
h) Offices
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
YHG's Window Cleaning Services comprises the following Works:
Core Tasks
a) All external fenestration and external face on door glass.
b) External surfaces of porches / canopies
c) External glass canopies
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
Full specification details are found within the Procurement Documents
Lot #8Communal Cleaning and Window Cleaning - ManchesterRenewal North West
Communal Cleaning and Window Cleaning Services for the Manchester Region. Full property details are provided in the Procurement Documents.
YHG's Communal Cleaning Services comprises the following Works:
Core Tasks
a) Communal Entrances, Exits, Doors, Door Glass, Door Mats
b) Communal Floors, Landings, Hallways and External Areas to Entrances
c) Communal Stairs (including underneath staircases where applicable)
d) Communal Windows
e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,
f) Bin Rooms and Dumped Rubbish generally
g) Miscellaneous Items
h) Offices
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
YHG's Window Cleaning Services comprises the following Works:
Core Tasks
a) All external fenestration and external face on door glass.
b) External surfaces of porches / canopies
c) External glass canopies
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
Full specification details are found within the Procurement Documents
Lot #9Communal Cleaning and Window Cleaning - MerseysideRenewal North West
Communal Cleaning and Window Cleaning Services for the Merseyside Region. Full property details are provided in the Procurement Documents.
YHG's Communal Cleaning Services comprises the following Works:
Core Tasks
a) Communal Entrances, Exits, Doors, Door Glass, Door Mats
b) Communal Floors, Landings, Hallways and External Areas to Entrances
c) Communal Stairs (including underneath staircases where applicable)
d) Communal Windows
e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,
f) Bin Rooms and Dumped Rubbish generally
g) Miscellaneous Items
h) Offices
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
YHG's Window Cleaning Services comprises the following Works:
Core Tasks
a) All external fenestration and external face on door glass.
b) External surfaces of porches / canopies
c) External glass canopies
Optional Tasks
a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.
Full specification details are found within the Procurement Documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
As set out in the Selection Questionnaire - Annex 2
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Feb 2021, 13:40 GMT
- Last source update
- 4 Feb 2021, 13:40 GMT
- Award evaluation window
- 8 Mar 2021 – …
- FTS notice number
2021/S 000-002257- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029038Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Under this contract the successful Tenderers will be required to actively participate in the achievement of social policy objectives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations
Publisher note: The Contracting Authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract. Save for any mandatory periods, the timescales indicated in this notice are indicative and the Contracting Authority reserves the right to amend the same. Tenderers should read all the procurement documentation carefully and are referred to the Tender Documentation Overview for detail on the full document suite. Note that participants are required to arrange for the supply of three references for Grounds Maintenance and three references for Cleaning / Window Cleaning Services. These references should be sent directly by the referee to YHG by Friday 5th March 2021. Electronic responses to this notice should be submitted via the Postbox facility. A user guide is available at www.mytenders.co.uk Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=221894. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:221894)
How it was run
Official notice- Submission deadline
- 8 Mar 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 8 Mar 2021, 12:30 GMT
Timeline
4 Feb 2021 → 8 Mar 2021 · 3 dates- Notice published4 Feb 2021, 13:40 GMT
- Submission deadline8 Mar 2021, 12:00 GMT
- Bids opened8 Mar 2021, 12:30 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesMediation body
- Public Procurement Review ServiceReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria