Find a TenderClosed
Published 4 Feb 2021, 13:40 GMT

Official UK procurement notice

YHG Cleaning & Grounds Maintenance Tender

Official notice

Authority: Your Housing Group (Housing)

9 lotsServicesOpen procedure
Published estimate£8,992,000total for 9 lots
Submissions closed 8 Mar 2021
Lots 9see the lot list below

What is being bought9 lots · detail below

Published requirement description

With more than 28,000 homes across the North West, Yorkshire and the Midlands, Your Housing Group has a large and diverse portfolio. These range from general properties for social and affordable rent, through to retirement living developments and innovative private rental offers such as Nuvuliving.

YHG seeks Service Providers to deliver its programme of Grounds Maintenance and Communal Cleaning and Window Cleaning Services to properties across the Group. All or part of these works will be provided to (but not limited to) social dwellings, leaseholder properties, sheltered schemes and supported and special needs housing. The approximate value of the contracts (all Lots)is GBP2.25m per annum. The value in this notice is based on the initial term of 3-years + 1-year optional extension

CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Bin-cleaning services · Building-cleaning services · Cleaning and sanitation services · Cleaning services · Facilities management services · Graffiti removal services · Grounds maintenance services · Landscaping work · Litter collection services · Office cleaning services · +7 more

Lots and requirements (9)Procurement structure

9 lots · no lot values published · same evaluation weights on every lot
Lot #1Grounds Maintenance - YorkshireRenewal Yorkshire & Humber

Grounds Maintenance Services for the Yorkshire Region. Annual value is approximately GBP72,000 (ex VAT). Full property details are provided in the Procurement Documents.

The Grounds Maintenance element of the Contract comprises the following Works:-

Core Tasks

a) Grass Cutting

b) Grass Edging

c) Turf Maintenance (partly optional)

d) Shrub/Herbaceous Bed Maintenance

e) Rose Bed Maintenance

f) Hedge Maintenance

g) Young Tree Maintenance

h) Cleaning of Grounds

Optional Tasks

a) The planting of new and replacement shrubs, hedges and bulbs and the like.

b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG

c) The design of landscape features as may be requested by YHG.

d) Grounds Maintenance services to void properties

e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.

Extensions: 12 months optional extensionVariant bids: not allowed
Lot #2Grounds Maintenance - Preston / LancashireRenewal North West

Grounds Maintenance Services for the Preston / Lancashire Region. Annual value is approximately GBP123,000 (ex VAT). Full property details are provided in the Procurement Documents.

The Grounds Maintenance element of the Contract comprises the following Works:-

Core Tasks

a) Grass Cutting

b) Grass Edging

c) Turf Maintenance (partly optional)

d) Shrub/Herbaceous Bed Maintenance

e) Rose Bed Maintenance

f) Hedge Maintenance

g) Young Tree Maintenance

h) Cleaning of Grounds

Optional Tasks

a) The planting of new and replacement shrubs, hedges and bulbs and the like.

b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG

c) The design of landscape features as may be requested by YHG.

d) Grounds Maintenance services to void properties

e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.

Delivery: North West
Extensions: 12 months optional extensionVariant bids: not allowed
Lot #3Grounds Maintenance - Cheshire / StaffordshireRenewal North West

Grounds Maintenance Services for the Cheshire / Staffordshire Region. Annual value is approximately GBP424,000 (ex VAT). Full property details are provided in the Procurement Documents.

The Grounds Maintenance element of the Contract comprises the following Works:-

Core Tasks

a) Grass Cutting

b) Grass Edging

c) Turf Maintenance (partly optional)

d) Shrub/Herbaceous Bed Maintenance

e) Rose Bed Maintenance

f) Hedge Maintenance

g) Young Tree Maintenance

h) Cleaning of Grounds

Optional Tasks

a) The planting of new and replacement shrubs, hedges and bulbs and the like.

b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG

c) The design of landscape features as may be requested by YHG.

d) Grounds Maintenance services to void properties

e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.

Delivery: North West
Extensions: 12 months option to extendVariant bids: not allowed
Lot #4Grounds Maintenance - ManchesterRenewal North West

Grounds Maintenance Services for the Greater Manchester Region. Annual value is approximately GBP249,000 (ex VAT). Full property details are provided in the Procurement Documents.

The Grounds Maintenance element of the Contract comprises the following Works:-

Core Tasks

a) Grass Cutting

b) Grass Edging

c) Turf Maintenance (partly optional)

d) Shrub/Herbaceous Bed Maintenance

e) Rose Bed Maintenance

f) Hedge Maintenance

g) Young Tree Maintenance

h) Cleaning of Grounds

Optional Tasks

a) The planting of new and replacement shrubs, hedges and bulbs and the like.

b) The design, planting, establishment and maintenance of bedding schemes as may be requested by YHG

c) The design of landscape features as may be requested by YHG.

d) Grounds Maintenance services to void properties

e) Any other Work not deemed a Core Task or an Optional Task and is to be carried out on the specific instructions of the Contract Administrator.

Delivery: North West
Extensions: 12 months option to extendVariant bids: not allowed
Lot #5Communal Cleaning and Window Cleaning - YorkshireRenewal Yorkshire & Humber

Communal Cleaning and Window Cleaning Services for the Yorkshire Region. Full property details are provided in the Procurement Documents.

YHG's Communal Cleaning Services comprises the following Works:

Core Tasks

a) Communal Entrances, Exits, Doors, Door Glass, Door Mats

b) Communal Floors, Landings, Hallways and External Areas to Entrances

c) Communal Stairs (including underneath staircases where applicable)

d) Communal Windows

e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,

f) Bin Rooms and Dumped Rubbish generally

g) Miscellaneous Items

h) Offices

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

YHG's Window Cleaning Services comprises the following Works:

Core Tasks

a) All external fenestration and external face on door glass.

b) External surfaces of porches / canopies

c) External glass canopies

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

Full specification details are found within the Procurement Documents

Extensions: 12 months option to extendVariant bids: not allowed
Lot #6Communal Cleaning and Window Cleaning - Preston / LancashireRenewal North West

Communal Cleaning and Window Cleaning Services for Preston / Lancashire Region. Full property details are provided in the Procurement Documents.

YHG's Communal Cleaning Services comprises the following Works:

Core Tasks

a) Communal Entrances, Exits, Doors, Door Glass, Door Mats

b) Communal Floors, Landings, Hallways and External Areas to Entrances

c) Communal Stairs (including underneath staircases where applicable)

d) Communal Windows

e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,

f) Bin Rooms and Dumped Rubbish generally

g) Miscellaneous Items

h) Offices

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

YHG's Window Cleaning Services comprises the following Works:

Core Tasks

a) All external fenestration and external face on door glass.

b) External surfaces of porches / canopies

c) External glass canopies

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

Full specification details are found within the Procurement Documents

Delivery: North West
Extensions: 12 months option to extendVariant bids: not allowed
Lot #7Communal Cleaning and Window Cleaning - Cheshire / StaffordshireRenewal North West

Communal Cleaning and Window Cleaning Services for the Cheshire / Staffordshire Region. Full property details are provided in the Procurement Documents.

YHG's Communal Cleaning Services comprises the following Works:

Core Tasks

a) Communal Entrances, Exits, Doors, Door Glass, Door Mats

b) Communal Floors, Landings, Hallways and External Areas to Entrances

c) Communal Stairs (including underneath staircases where applicable)

d) Communal Windows

e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,

f) Bin Rooms and Dumped Rubbish generally

g) Miscellaneous Items

h) Offices

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

YHG's Window Cleaning Services comprises the following Works:

Core Tasks

a) All external fenestration and external face on door glass.

b) External surfaces of porches / canopies

c) External glass canopies

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

Full specification details are found within the Procurement Documents

Delivery: North West
Extensions: 12 month option to extendVariant bids: not allowed
Lot #8Communal Cleaning and Window Cleaning - ManchesterRenewal North West

Communal Cleaning and Window Cleaning Services for the Manchester Region. Full property details are provided in the Procurement Documents.

YHG's Communal Cleaning Services comprises the following Works:

Core Tasks

a) Communal Entrances, Exits, Doors, Door Glass, Door Mats

b) Communal Floors, Landings, Hallways and External Areas to Entrances

c) Communal Stairs (including underneath staircases where applicable)

d) Communal Windows

e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,

f) Bin Rooms and Dumped Rubbish generally

g) Miscellaneous Items

h) Offices

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

YHG's Window Cleaning Services comprises the following Works:

Core Tasks

a) All external fenestration and external face on door glass.

b) External surfaces of porches / canopies

c) External glass canopies

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

Full specification details are found within the Procurement Documents

Delivery: North West
Extensions: 12 month option to extendVariant bids: not allowed
Lot #9Communal Cleaning and Window Cleaning - MerseysideRenewal North West

Communal Cleaning and Window Cleaning Services for the Merseyside Region. Full property details are provided in the Procurement Documents.

YHG's Communal Cleaning Services comprises the following Works:

Core Tasks

a) Communal Entrances, Exits, Doors, Door Glass, Door Mats

b) Communal Floors, Landings, Hallways and External Areas to Entrances

c) Communal Stairs (including underneath staircases where applicable)

d) Communal Windows

e) Communal Walls, Woodwork, Ceilings, Light Fittings, Sockets, Skirting Boards, Ledges, Switches and Panels etc.,

f) Bin Rooms and Dumped Rubbish generally

g) Miscellaneous Items

h) Offices

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

YHG's Window Cleaning Services comprises the following Works:

Core Tasks

a) All external fenestration and external face on door glass.

b) External surfaces of porches / canopies

c) External glass canopies

Optional Tasks

a) Additional Works as may be instructed by the Contract Administrator and reimbursed in accordance with the Schedule of Rates or by agreement.

Full specification details are found within the Procurement Documents.

Delivery: North West
Extensions: 12 months option to extendVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 9 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Suitability

    As set out in the Selection Questionnaire - Annex 2

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Feb 2021, 13:40 GMT
Last source update
4 Feb 2021, 13:40 GMT
Award evaluation window
8 Mar 2021 – …
FTS notice number
2021/S 000-002257
Classification (CPV)
Accommodation cleaning servicesAccommodation, building and window cleaning servicesBin-cleaning servicesBuilding-cleaning servicesCleaning and sanitation servicesCleaning servicesFacilities management servicesGraffiti removal servicesGrounds maintenance servicesLandscaping work
+9 moreLitter collection servicesOffice cleaning services
Delivery area
North West (UKD)Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-029038 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Under this contract the successful Tenderers will be required to actively participate in the achievement of social policy objectives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations

Publisher note: The Contracting Authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract. Save for any mandatory periods, the timescales indicated in this notice are indicative and the Contracting Authority reserves the right to amend the same. Tenderers should read all the procurement documentation carefully and are referred to the Tender Documentation Overview for detail on the full document suite. Note that participants are required to arrange for the supply of three references for Grounds Maintenance and three references for Cleaning / Window Cleaning Services. These references should be sent directly by the referee to YHG by Friday 5th March 2021. Electronic responses to this notice should be submitted via the Postbox facility. A user guide is available at www.mytenders.co.uk Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=221894. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:221894)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
8 Mar 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
8 Mar 2021, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

4 Feb 2021 → 8 Mar 2021 · 3 dates
  1. Notice published
    4 Feb 2021, 13:40 GMT
  2. Submission deadline
    8 Mar 2021, 12:00 GMT
  3. Bids opened
    8 Mar 2021, 12:30 GMT

Contracting authority & participating public bodies

Your Housing Group

Contracting authorityHousingBody governed by public lawHousing and community amenities 602 Aston Avenue, Birchwood, Warrington, North West, WA3 6ZNContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesMediation body London
  • Public Procurement Review ServiceReview body LondonContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria