Official UK procurement notice
Workwear, PPE and Hygiene Supplies
Authority: Nottingham Community Housing Association Limited (Housing)
What is being bought
Published requirement descriptionNottingham Community Housing Association (NCHA) requires a supplier for the provision of Personal Protective Equipment (PPE), workwear, and cleaning/hygiene products to support its operational teams across housing, maintenance, estates, and corporate services.
This procurement seeks to establish a contract that ensures consistent supply, standardisation of products, compliance with health and safety legislation, and improved sustainability outcomes.
The proposed contract length is 2+2+1 years.
The price/ quality split will be as follows:
Quality - 30%
Price - 40%
Product Evaluation and Portal Demonstration - 30%
- How the procedure runs: ** This is a conditions of participation stage, if you are interested in this opportunity, please request the document via the My Tenders portal below ** https://www.mytenders.co.uk/Register_V2/Supplier_Register.aspx * Suppliers who do not meet the published minimum thresholds for financial capacity and/or technical ability will be deemed to have failed these conditions of participation and will not progress to the tender stage. * Procurement Process Stage 1: Participation & Shortlisting Assessment of Conditions of Participation and quality response. Suppliers must achieve a minimum quality score of 60%. Up to 5 highest scoring suppliers will be shortlisted to Stage 2. Stage 2: Presentation & Product Evaluation Shortlisted suppliers will be required to bring samples from a specified basket. Assessment format: Presentation (20 minutes) Product demonstration/evaluation (25 minutes) Structured Q&A (15 minutes) Stage 3: Final Commercial Tender Submission of final pricing for the Authority's Core PPE, Workwear and Hygiene Supplies Basket. Contract award will be based in accordance with the published evaluation criteria.
- No preliminary market engagement: The Authority considered whether preliminary market engagement was necessary prior to commencing the procurement. Market engagement was not undertaken and a Preliminary Market Engagement Notice was not published because the requirement relates to the provision of standard, widely available workwear, PPE and hygiene supplies within a mature and competitive market. The Authority is satisfied that proceeding directly to the Conditions of Participation stage will not distort competition or disadvantage potential suppliers and that the procurement documents provide sufficient information for suppliers to participate on an equal basis.
CPV: Clothing, footwear, luggage articles and accessories · Protective and safety clothing
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£400,000
- Economic & financial standing
Details around legal and financial capacity can be found on the conditions of participations document.
- Technical & professional ability
Details around technical ability can be found on the conditions of participations document.
- Condition of participationshortlisting
This is an initial conditions of participations stage. Suppliers that pass this stage will be invited to tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 30%
- Quality Additional: 30%
- Price: 40%
Published award criteria (3)
- Quality
- Price
- Quality Additional: Product Evaluation and Portal Demonstration
- Economic & financial standing
Details around legal and financial capacity can be found on the conditions of participations document.
- Technical & professional ability
Details around technical ability can be found on the conditions of participations document.
- Condition of participationshortlisting
This is an initial conditions of participations stage. Suppliers that pass this stage will be invited to tender.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Sept 2026, 11:54 BST
- Last source update
- 16 Sept 2026, 11:08 BST
- Award evaluation window
- Submission end – 16 Nov 2026
- Authority reference
NCHA202629- FTS notice number
2026/S 000-083002- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f044Find a Tender
- How it runs
** This is a conditions of participation stage, if you are interested in this opportunity, please request the document via the My Tenders portal below **
www.mytenders.co.uk/Register_V2/Supplier… ↗
- Suppliers who do not meet the published minimum thresholds for financial capacity and/or technical ability will be deemed to have failed these conditions of participation and will not progress to the tender stage. *
Procurement Process
Stage 1: Participation & Shortlisting
Assessment of Conditions of Participation and quality response.
Suppliers must achieve a minimum quality score of 60%.
Up to 5 highest scoring suppliers will be shortlisted to Stage 2.
Stage 2: Presentation & Product Evaluation Shortlisted suppliers will be required to bring samples from a specified basket.
Assessment format:
Presentation (20 minutes)
Product demonstration/evaluation (25 minutes)
Structured Q&A (15 minutes)
Stage 3: Final Commercial Tender
Submission of final pricing for the Authority's Core PPE, Workwear and Hygiene Supplies Basket.
Contract award will be based in accordance with the published evaluation criteria.
How it was run
Official notice- Requests to participate (first stage)
- 28 Sept 2026, 12:00 BST
- Submission deadline
- 28 Sept 2026, 12:00 BST
- Clarification deadline
- 21 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please respond to this conditions of participations stage by downloading and returning the document from My Tenders.
Timeline
2 Sept 2026 → 16 Nov 2026 · 6 dates- Tender notice published50 days ago2 Sept 2026, 11:54 BST
- Latest notice published36 days ago16 Sept 2026, 11:08 BST
- Clarification questions by31 days ago21 Sept 2026, 12:00 BST
- Submission deadline24 days ago28 Sept 2026, 12:00 BST
- Today22 Oct 2026
- Contract startsin 25 days16 Nov 2026
- Award decision expected byin 26 days16 Nov 2026, 23:59 GMT
Notice history
2 events · 2 releases on Find a Tender · since 2 Sept 2026- Tender notice published2 Sept 2026, 11:54 BSTUK4
- Tender notice published16 Sept 2026, 11:08 BSTUK4
Published amendments (1)
Updated Procurement Specific Questionnaire to replace the originally published version.
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Procurement Specific Questionnaire to be completed and returned by 28th of September
- Bidding documents and specifications ** Revised Version ** Please use this questionnaire. Updated Procurement Specific Questionnaire to be returned by the 28th of September
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender