Official UK procurement notice
WLC Property and void cleaning and environmental works framework
Authority: West Lothian Council (Local council)
What is being bought
Published requirement descriptionThe council award four contractors to a framework to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. These properties are both domestic and non-domestic
- Recurrence: If extension not to be used after 3 years. If extension used after 4 years
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning and sanitation services
How this framework works
From the published notice- Places
- up to 5 suppliers · 7 bids received (1.4 per place) · 4 appointed
- Framework period
- 3 yrs from 1 Jul 2025
The lotProcurement structure
single lot · no lot value publishedLot #1The council award to four contractors for a framework to clean void and occupied…AwardedRenewal
The council award to four contractors for a framework to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. This will be in both domestic and non-domestic properties.
Garden and bin store areas may also require work to be done under this framework.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Potential Scenarios: 25%
- Quality of Service: 5%
- Health & Safety: 5%
- Fair Work First: 2%
- Community Benefits: 3%
- price: 60%
Published award criteria (6)
- Potential Scenarios: 25
- Quality of Service: 5
- Health & Safety: 5
- Fair Work First: 2
- Community Benefits: 3
- Price: 60
- Economic & financial standing
West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.
It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the financial criteria for con…
Minimum: The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability: 10 million GBP Public Liability: 5 million GBP Other Insurance: Type: Valid Motor Vehicle In…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “WLC Property and void cleaning and environmental works framework” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If extension not to be used after 3 years. If extension used after 4 years
- First published
- 3 Apr 2025, 11:03 BST
- Last source update
- 21 Aug 2025, 15:48 BST
- Award evaluation window
- 6 May 2025 – …
- Authority reference
CC14076- FTS notice number
2025/S 000-050612- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fc7fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
KPIs are detailed in the specification
Publisher note: Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK. (SC Ref:807943)
How it was run
Official notice- Appointment period ends
- 6 May 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 6 May 2025, 12:00 BST
Timeline
6 May 2025 → 21 Aug 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown6 May 2025, 12:00 BST
- Bids opened6 May 2025, 12:00 BST
- Contract starts1 Jul 2025, 00:00 BST
- Notice published21 Aug 2025, 15:48 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Aug 2025, 15:48 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 050612-2025-CC14076-1
- Signed
- 5 Aug 2025
- Value
- £1,200,000
- Period
- … – 30 Jun 2028
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic · 7 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Livingston Sheriff CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Orbis Protect Ltd (formerly SitexOrbis ltd)Framework contractor
- Perfect Clean Edinburgh LtdFramework contractor
- SPS Doorguard LimitedFramework contractor
- The Furnishing ServiceFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.