Official UK procurement notice
WHC - Fire and Security Servicing
Authority: Welwyn Hatfield Borough Council (Local council)
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Installation services (except software) (51) Delivery: Delivery location not published
Published estimate£400,000≈ £133k / year · £480,000 inc. VAT
Submissions closed 18 Sept 2026
Contract term 3 yrsends 31 Dec 2029 · up to 31 Dec 2030 with extensions · starts 1 Jan 2027
What is being bought
Published requirement descriptionThe Council is seeking a contractor to provide Fire and Security Servicing for its Corporate buildings (8 sites).
Fire:
- Fire Alarms (annual servicing and reactive maintenance)
- Fire Extinguishers (annual servicing and reactive maintenance)
- Fire Risk Assessments (as required)
Security:
- Intruder alarms (annual servicing and reactive maintenance)
- Monitoring of Intruder and fire alarms (by a monitoring station)
- CCTV Systems (annual servicing and reactive maintenance)
CPV: Fire-alarm systems · Installation services of fire protection equipment · Security equipment
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price
- Quality
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Aug 2026, 09:38 BST
- Last source update
- 14 Aug 2026, 09:38 BST
- Award evaluation window
- Submission end – 16 Nov 2026
- Authority reference
C1213- FTS notice number
2026/S 000-077504- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06e42eFind a Tender
How it was run
Official noticeRun through: portal not identified
- Submission deadline
- 18 Sept 2026, 12:00 BST
- Clarification deadline
- 8 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
14 Aug 2026 → 1 Jan 2027 · 5 dates- Tender notice published73 days ago14 Aug 2026, 09:38 BST
- Clarification questions by48 days ago8 Sept 2026, 12:00 BST
- Submission deadline38 days ago18 Sept 2026, 12:00 BST
- Today27 Oct 2026
- Award decision expected byin 20 days16 Nov 2026, 23:59 GMT
- Contract startsin 65 days1 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published14 Aug 2026, 09:38 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Full details are in the tender documents.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender