Official UK procurement notice
Welsh Government Commercial Delivery (WGCD) - Framework for Vehicle Spare Parts and Associated Consumables III
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought6 lots · detail below
Published requirement descriptionFramework for the provision of vehicle spare parts, workshop consumables and optional stores management services to the Welsh Public Sector.
CPV: Parts and accessories for vehicles and their engines · Transport equipment and auxiliary products to transportation
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 4 suppliers · 2 bids on the busiest of 3 lots (0.5 per place) · 2 appointed
- Framework period
- 4 yrs from 1 Dec 2025, N/A
- Buyer regions
- UKL
- Supplier levy on call-offs (max %)
- 0.50% of call-off value · Please see tender documents - 0.5%
Who may buy through it
As detailed within the UK4 Notice and Tender Documents
Published description of the framework
Direct Call Off - Single Supplier per Lot
- Award of Vehicle Spare Parts · Mid and West Wales Fire and Rescue Authority · 12 Jun 2026
Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.
Lots and requirements (6)Procurement structure
6 lots · 4 with a published value · evaluation weights differ by lotEvery one of these 3 lots carries the same published figure, £12,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1AwardedLot estimate not published
The source published no individual description for this lot.
Lot #2South West WalesAwardedceiling above
Supply of Vehicle Parts, Workshop Consumables and Optional Stores Services - South West Wales (comprising the areas currently covered by the following Local Authorities): Ceredigion CC, Pembrokeshire CC, Carmarthenshire CC, Swansea C&CC, Neath Port Talbot CBC.
Due to it's unique geographic location, Powys CBC will have the option to select the most appropriate lot/s to suit their operational requirements.
- Economic & financial standing
See tender documents, evidence will be required at point of contract award
- Technical & professional ability
See tender documents, evidence will be required at point of contract award
Lot #3South East WalesAwardedceiling above
South East Wales (comprising the areas currently covered by the following Local Authorities): Bridgend CBC, Vale of Glamorgan Council, Rhondda Cynon Taf CBC, Cardiff Council, Caerphilly CBC, Merthyr Tydfil CBC, Newport CC, Torfaen CBC, Blaenau Gwent CBC, Monmouthshire CC.
Due to it's unique geographic location, Powys CBC will have the option to select the most appropriate lot/s to suit their operational requirements.
- Economic & financial standing
See tender documents, evidence will be required at point of contract award
- Technical & professional ability
See tender documents, evidence will be required at point of contract award
Lot #4AwardedLot estimate not published
The source published no individual description for this lot.
Lot #5North Walesceiling above
Supply of Vehicle Parts, Workshop Consumables and Optional Stores Services for the North Wales Region (comprising the geographic areas currently covered by the following Local Authorities): Cyngor Gwynedd, Isle of Anglesey CC, Conwy CBC, Denbighshire CC, Flintshire CC and Wrexham CBC.
Due to it's unique geographic location, Powys CBC will have the option to select the most appropriate lot/s to suit their operational requirements.
- Economic & financial standing
Please see tender documents - Evidence will be required at the point of contract award
- Technical & professional ability
Please see tender documents - Evidence will be required at the point of contract award
Lot #6All WalesPublished value£6,000,000
All Wales - This lot provides national coverage for those Customer Organisations who wish to use the agreement but cover a geographic area which crosses the boundaries of lots 1 to 3. In addition, Powys CBC will have the discretion to select to use this lot or one or more of Lots 1-3 to best suit their unique geographic spread.
- Economic & financial standing
See tender documents, evidence will be required at point of contract award
- Technical & professional ability
See tender documents, evidence will be required at point of contract award
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 5 · North Wales | 50% | 40% | 10% | |
| 2 · South West Wales | 50% | 40% | 10% | |
| 3 · South East Wales | 50% | 40% | 10% | |
| 6 · All Wales | 50% | 40% | 10% |
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “Welsh Government Commercial Delivery (WGCD) - Framework for Vehicle…” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- As detailed within the UK4 Notice and Tender Documents
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 May 2025, 09:32 BST
- Last source update
- 20 Apr 2026, 19:33 BST
- Award evaluation window
- Submission end – 23 Mar 2026
- Authority reference
C362/2025/2026- FTS notice number
2026/S 000-008163- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0517f1Find a Tender
How it was run
Official notice- Appointment period ends
- 23 Feb 2026, 14:00 GMT
- Clarification deadline
- 16 Feb 2026, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
- Supplier levy on call-offs (max %)
- call-off levy · 0.50% of call-off value · Please see tender documents - 0.5%
The tender documentation including instructions can be located at etenderwales.ukp.app.jaggaer.com/home.html ↗
Once you have created an account the tender references are as follows for searching:-
Project_61925
itt_122735
Title: WGCD Framework for the Supply of Vehicle Parts, Workshop Consumables and Optional Stores Management Services
Welsh Government Reference: C362/2025/2026
NB: All communications MUST be via the "Message" option once you have accessed itt_122735.
The Instruction documents, specification and copies of the templates to complete can all be found in the "attachments" area within that itt.
There is a deadline for clarification questions - 2pm 13th Feb. The tender deadline is 2pm 20th Feb.
Please ensure you read ALL the instructions in FULL before commencing your response.
Please leave plenty of time between commencing uploading elements of your response and the deadline in case you experience any issues.
The portal is operated by a 3rd party, if you have queries or issues relating to the operation of the portal, your account, error messages etc, please contact their helpdesk, there are links on the login page.
Timeline
20 May 2025 → 20 Apr 2026 · 11 dates- Planning notice published20 May 2025, 09:32 BST
- Market engagement30 Jun 2025, 23:59 BST
It is our intention to hold a supplier engagement event in July, to provide potential suppliers with an overview of the Procurement Strategy and Process, providing the opportunity to comment and ask questions.
- Next notice expected23 Jul 2025, 23:59 BST
- Contract starts326 days ago1 Dec 2025
- Tender notice published266 days ago29 Jan 2026, 15:43 GMT
- Clarification questions by248 days ago16 Feb 2026, 14:00 GMT
- Admission / appointment period ends241 days ago · period end, not a bid countdown23 Feb 2026, 14:00 GMT
- Award decision expected by213 days ago23 Mar 2026, 23:59 GMT
- Assessment summaries sent211 days ago26 Mar 2026
- Standstill ends197 days ago8 Apr 2026, 23:59 BST
- Latest notice published185 days ago20 Apr 2026, 19:33 BST
Notice history
10 events · 4 releases on Find a Tender · since 20 May 2025- Preliminary market engagement notice published20 May 2025, 09:32 BSTUK2
- Tender notice published29 Jan 2026, 15:43 GMTUK4
- Published value published: £40,000,00029 Jan 2026, 15:43 GMT
- Status changed to active29 Jan 2026, 15:43 GMT
- Procurement method changed29 Jan 2026, 15:43 GMT
- Deadline published: 23 Feb 2026, 14:00 GMT29 Jan 2026, 15:43 GMT
- Contract award notice published26 Mar 2026, 19:05 GMTUK6
- Status changed to complete26 Mar 2026, 19:05 GMT
- Contract signature expected10 Apr 2026, 23:59 BSTscheduled
- Contract details notice published20 Apr 2026, 19:33 BSTUK7
Routine re-releases (4)
- 2025-05: 1 release · 20 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£10,000,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 11 award | |||
| Fleetwheel LtdSME, Truckparts North WalesSMELot Two - South West Wales10 Apr 2026 – 9 Apr 2030 | ceiling above | 25 Mar 2026 | Awarded |
| Lot 2 · South West Wales1 award | |||
| Fleetwheel LtdSME, Truckparts North WalesSMELot One - North Wales10 Apr 2026 – 9 Apr 2030 | £15,000,000 | 25 Mar 2026 | Awarded |
| Lot 3 · South East Wales1 award | |||
| Fleetwheel LtdSMELot Three - South East Wales10 Apr 2026 – 9 Apr 2030 | ceiling above | 25 Mar 2026 | Awarded |
| Lot 41 award | |||
| supplier not published | — | 25 Mar 2026 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £10,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 2: Southwest Wales · Fleetwheel LtdSME, Truckparts North WalesSME
- Signed
- 10 Apr 2026
- Value
- ceiling above
- Period
- 10 Apr 2026 – 9 Apr 2030
- Status
- active
Lot 1. North Wales · Fleetwheel LtdSME, Truckparts North WalesSME
- Signed
- 10 Apr 2026
- Value
- £15,000,000
- Period
- 10 Apr 2026 – 9 Apr 2030
- Status
- active
Lot 3. Southeast Wales · Fleetwheel LtdSME
- Signed
- 10 Apr 2026
- Value
- ceiling above
- Period
- 10 Apr 2026 – 9 Apr 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Lot 1 | 2final-stage tenders | 2 | 0 | — |
| 2 · South West Wales | 2final-stage tenders | 1 | 0 | — |
| 3 · South East Wales | 2final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- FleetwheelFramework contractor
- Truckparts North WalesFramework contractor
Official documents & specifications (9)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender