Find a TenderAwardedContract details notice

Published 4 Jul 2025, 11:41 BST

Official UK procurement notice

Water Safety 2025 - 2028 · UK public procurement notice

Authority: Dover District Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50)Architecture & Engineering (71)Cleaning & Environmental Services (90) Delivery: South East (UKJ44)

Published estimate£600,000≈ £200k / year · £600,000 inc. VAT32.7% below published estimate

Submissions closed 8 Aug 2025awarded 10 Nov 2025

Awarded to SHERPA ENVIRONMENTAL LTD

Contract term 3 yrsends 31 Oct 2028 · up to 31 Oct 2030 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

Contract Award for Water Safety for all shared and communal water systems in Dover District Council's HRA domestic stock.

The authority expects to re-tender this requirement around 4 Jul 2029, 23:59 BST.

CPV: Monitoring and control services · Repair and maintenance services · Surface water treatment services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£600,000

Contract period: 1 Nov 2025 – 31 Oct 2028 (3 yrs) · up to 31 Oct 2030 with extensionsValue: £600,000 exc. VAT · £600,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: 2 yearly extensions are available to be taken in agreement with both parties in yearly increments as set out below. 1st Extension - 1 x 12 months 1.11.2028 - 31.10.2029 2nd Extension - 1 x 12 months 1.11.2029 - 31.10.2030

50000000 Repair and maintenance services 71700000 Monitoring and control services 90733400 Surface water treatment services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

Quality: 40%
Cost: 60%

Published award criteria (2)

Quality
Cost

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 4 Jul 2029
First published: 4 Jul 2025, 11:41 BST
Last source update: 7 Jan 2026, 11:19 GMT
Award evaluation window: Submission end – 9 Sept 2025
Authority reference: DN781067
FTS notice number: 2025/S 000-037366
Latest notice: Contract details notice (UK7)
Classification (CPV): Monitoring and control servicesRepair and maintenance servicesSurface water treatment services
Delivery area: South East (UKJ44)
Official registry OCID: ocds-h6vhtk-0558f5 Find a Tender

How it was run

Official notice

Submission deadline: 8 Aug 2025, 12:00 BST
Clarification deadline: 1 Aug 2025, 17:00 BST
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Expressions of interest will only be accepted via the Kent Business Portal www.kentbusinessportal.org.uk ↗ . Completed Response Documents are to be submitted electronically via the Kent Business Portal by no later than 12.00 hrs on the 8th August 2025.

Timeline

4 Jul 2025 → 7 Jan 2026 · 8 dates

Tender notice published
4 Jul 2025, 11:41 BST
Clarification questions by
1 Aug 2025, 17:00 BST
Submission deadline
8 Aug 2025, 12:00 BST
Award decision expected by
9 Sept 2025, 23:59 BST
Contract starts350 days ago
1 Nov 2025
Assessment summaries sent341 days ago
10 Nov 2025
Standstill ends331 days ago
19 Nov 2025, 23:59 GMT
Latest notice published283 days ago
7 Jan 2026, 11:19 GMT

Notice history

5 events · 3 releases on Find a Tender · since 4 Jul 2025

Tender notice published
4 Jul 2025, 11:41 BST
UK4
Contract award notice published
10 Nov 2025, 12:13 GMT
UK6
Status changed to complete
10 Nov 2025, 12:13 GMT
Contract signature expected
1 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
7 Jan 2026, 11:19 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £403,7521 award inc. VAT; no net value published

Bids received 86 from SMEs

Contracts signed 1latest 1 Jan 2026

Awarded to	Value	Date	Status
SHERPA ENVIRONMENTAL LTDSME1 Jan 2026 – 31 Dec 2029 · up to 31 Dec 2031Extensions: 2 yearly extensions are available to be taken in agreement with both parties in yearly increments as set out below. 1st Extension - 1 x 12 months 1.1.2030-31.12.2030 2nd Extension - 1 x 12 months 1.1.2031-31.12.2031	£403,752 inc. VAT	10 Nov 2025	Awarded

Contracts

Water Safety · SHERPA ENVIRONMENTAL LTDSME
Signed
1 Jan 2026
Value
£403,752 inc. VAT
Period
1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
Status
active
Extensions
2 yearly extensions are available to be taken in agreement with both parties in yearly increments as set out below. 1st Extension - 1 x 12 months 1.1.2029-31.12.2029 2nd Extension - 1 x 12 months 1.1.2030-31.12.2030
No agreed KPIs: No requirement as not above £5m

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8final-stage tenders	6	0	—

Contracting authority & participating public bodies

Dover District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWJX-1894-TZPX Council Offices, White Cliffs Business Park, Whitfield, Dover, South East, CT16 3PJContact email

Bidders & participating suppliers

1 commercial party on the notice

SHERPA ENVIRONMENTAL LTDAwarded supplierGB-COH: 08886850GB-PPON: PDGD-4122-PJPV Fountain Court, St. Albans, East of England, AL1 3TFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender7 Jan 2026, 11:19 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Nov 2025, 12:13 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Jul 2025, 11:41 BST