Official UK procurement notice
Wales Gypsy Roma and Traveller Advice and Advocacy Services
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought
Published requirement descriptionThe Welsh Government is procuring contract for a Gypsy, Roma and Traveller advice and advocacy service (“the Service”) for 2024-2028 on a pan Wales basis.
- Recurrence: 2027
CPV: Call centre · Civic betterment and community facility support services · Community action programme · Provision of services to the community · Supporting services for the government · Telephone-answering services
The lotProcurement structure
single lot · value publishedLot #1This tender is to provide a new Wales Gypsy, Roma and Traveller Advice and Advocacy…AwardedRenewalPublished value£930,000
This tender is to provide a new Wales Gypsy, Roma and Traveller Advice and Advocacy Service contract which is to include provision of advice, support and individual and community advocacy working alongside Gypsy, Roma and Traveller families on issues such as accommodation, sites, planning, rights and accessing services, informing Gypsy Roma and Traveller community members about their rights and signposting and support community members into mainstream services and advocate for adaptations to policy or process where necessary. It will also provide support to report hate crime, racism and discrimination, support community consultation networks and engagement groups when needed and work with Welsh Government to offer solutions to barriers facing Gypsy, Roma and Traveller communities.
Please note that 'Cyber Essentials Plus' certification is a requirement for undertaking tis contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Understanding of Policy Content - Demonstrate knowledge and an understanding of the policy context and how this knowledge links to the contract requirement.: 20%
- Resource and Expertise - Propose how you will resource the contract with accredited staff on an all Wales basis.: 20%
- Communication and Marketing - Propose how you will communicate, market and publicise the training provisions to maximise engagement and meet the targets specified.: 10%
- Delivery Methodology - Provide a methodology explaining how you will deliver the contract in a virtual, in-person and blended setting.: 10%
- Project Management - Demonstrate how you intend to project manage the service to reach the largest number of Gypsy, Roma and Traveller clients and resolve their concerns.: 10%
- price: 30%
Published award criteria (6)
- Understanding of Policy Content - Demonstrate knowledge and an understanding of the policy context and how this knowledge links to the contract requirement.: 20
- Resource and Expertise - Propose how you will resource the contract with accredited staff on an all Wales basis.: 20
- Communication and Marketing - Propose how you will communicate, market and publicise the training provisions to maximise engagement and meet the targets specified.: 10
- Delivery Methodology - Provide a methodology explaining how you will deliver the contract in a virtual, in-person and blended setting.: 10
- Project Management - Demonstrate how you intend to project manage the service to reach the largest number of Gypsy, Roma and Traveller clients and resolve their concerns.: 10
- Price: 30
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2027
- First published
- 22 May 2024, 12:58 BST
- Last source update
- 12 Sept 2024, 10:40 BST
- Award evaluation window
- 28 Jun 2024 – …
- Authority reference
C229/2023/2024- FTS notice number
2024/S 000-029209- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0469a2Find a Tender
- Performance terms
As stated in the tender documentation.
Publisher note: E-Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on ‘ITT’s Open to all Suppliers’ - The e-tender references for this contract are: project_55576, itt_108729. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. - Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice. (WA Ref:141145) The buyer considers that this contract is suitable for consortia bidding. 5.2 Additional Documentation (WA Ref:144504)
How it was run
Official notice- Submission deadline
- 27 Jun 2024, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 180 days from the deadline
- Bids opened
- 28 Jun 2024, 09:00 BST
Timeline
27 Jun 2024 → 12 Sept 2024 · 3 dates- Submission deadline27 Jun 2024, 14:00 BST
- Bids opened28 Jun 2024, 09:00 BST
- Notice published12 Sept 2024, 10:40 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 Sept 2024, 10:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| TROS GYNNAL PLANTSME | £930,000 † | — | Awarded |
Contracts
Contract 029209-2024-C229/2023/2024-1 · TROS GYNNAL PLANTSME
- Signed
- 2 Sept 2024
- Value
- £930,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- TROS GYNNAL PLANTAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria