Find a TenderAwarded
Published 22 May 2024, 12:58 BST

Official UK procurement notice

Wales Gypsy Roma and Traveller Advice and Advocacy Services

Official notice

Authority: Llywodraeth Cymru / Welsh Government (Central government)

ServicesOpen procedureSME suitable
Published estimate£930,000exc. VAT
Submissions closed 27 Jun 2024awarded 2 Sept 2024
Awarded to TROS GYNNAL PLANT

What is being bought

Published requirement description

The Welsh Government is procuring contract for a Gypsy, Roma and Traveller advice and advocacy service (“the Service”) for 2024-2028 on a pan Wales basis.

  • Recurrence: 2027

CPV: Call centre · Civic betterment and community facility support services · Community action programme · Provision of services to the community · Supporting services for the government · Telephone-answering services

The lotProcurement structure

single lot · value published
Lot #1This tender is to provide a new Wales Gypsy, Roma and Traveller Advice and Advocacy…AwardedRenewalPublished value£930,000

This tender is to provide a new Wales Gypsy, Roma and Traveller Advice and Advocacy Service contract which is to include provision of advice, support and individual and community advocacy working alongside Gypsy, Roma and Traveller families on issues such as accommodation, sites, planning, rights and accessing services, informing Gypsy Roma and Traveller community members about their rights and signposting and support community members into mainstream services and advocate for adaptations to policy or process where necessary. It will also provide support to report hate crime, racism and discrimination, support community consultation networks and engagement groups when needed and work with Welsh Government to offer solutions to barriers facing Gypsy, Roma and Traveller communities.

Please note that 'Cyber Essentials Plus' certification is a requirement for undertaking tis contract.

Delivery: Wales
Extensions: Contract can be extended for up to a further 12 months.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (6)
  • Understanding of Policy Content - Demonstrate knowledge and an understanding of the policy context and how this knowledge links to the contract requirement.: 20%
  • Resource and Expertise - Propose how you will resource the contract with accredited staff on an all Wales basis.: 20%
  • Communication and Marketing - Propose how you will communicate, market and publicise the training provisions to maximise engagement and meet the targets specified.: 10%
  • Delivery Methodology - Provide a methodology explaining how you will deliver the contract in a virtual, in-person and blended setting.: 10%
  • Project Management - Demonstrate how you intend to project manage the service to reach the largest number of Gypsy, Roma and Traveller clients and resolve their concerns.: 10%
  • price: 30%
Published award criteria (6)
  • Understanding of Policy Content - Demonstrate knowledge and an understanding of the policy context and how this knowledge links to the contract requirement.: 20
  • Resource and Expertise - Propose how you will resource the contract with accredited staff on an all Wales basis.: 20
  • Communication and Marketing - Propose how you will communicate, market and publicise the training provisions to maximise engagement and meet the targets specified.: 10
  • Delivery Methodology - Provide a methodology explaining how you will deliver the contract in a virtual, in-person and blended setting.: 10
  • Project Management - Demonstrate how you intend to project manage the service to reach the largest number of Gypsy, Roma and Traveller clients and resolve their concerns.: 10
  • Price: 30
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2027
First published
22 May 2024, 12:58 BST
Last source update
12 Sept 2024, 10:40 BST
Award evaluation window
28 Jun 2024 – …
Authority reference
C229/2023/2024
FTS notice number
2024/S 000-029209
Classification (CPV)
Call centreCivic betterment and community facility support servicesCommunity action programmeProvision of services to the communitySupporting services for the governmentTelephone-answering services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0469a2 Find a Tender
Contract terms
Performance terms

As stated in the tender documentation.

Publisher note: E-Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on ‘ITT’s Open to all Suppliers’ - The e-tender references for this contract are: project_55576, itt_108729. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. - Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice. (WA Ref:141145) The buyer considers that this contract is suitable for consortia bidding. 5.2 Additional Documentation (WA Ref:144504)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
27 Jun 2024, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
180 days from the deadline
Bids opened
28 Jun 2024, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Jun 2024 → 12 Sept 2024 · 3 dates
  1. Submission deadline
    27 Jun 2024, 14:00 BST
  2. Bids opened
    28 Jun 2024, 09:00 BST
  3. Notice published
    12 Sept 2024, 10:40 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Sept 2024, 10:40 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £930,0001 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 2 Sept 2024
Awarded toValueDateStatus
TROS GYNNAL PLANTSME£930,000 †—Awarded

Contracts

  • Contract 029209-2024-C229/2023/2024-1 · TROS GYNNAL PLANTSME

    Signed
    2 Sept 2024
    Value
    £930,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Llywodraeth Cymru / Welsh Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park, Caerdydd / Cardiff, Wales, CF10 3NQContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • TROS GYNNAL PLANTAwarded supplier TROS GYNNAL PLANT, 12 NORTH RD, CARDIFF, Wales, CF103DY

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria