Official UK procurement notice
VIVID Fire Risk Assessments
Authority: VIVID Housing Ltd (Public body)
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45)Architecture & Engineering (71) Delivery: South East (UKJ)South West (UKK)
Published estimate£3,000,000≈ £1.0m / year · £3,600,000 inc. VAT
Submissions closed 24 Sept 2025awarded 11 Nov 2025
Awarded to DDS (International) Limited
Contract term 3 yrsends 31 Dec 2028 · up to 31 Dec 2031 with extensions · starts 1 Jan 2026
What is being bought
Published requirement descriptionContract will cover the common areas of blocks of flats across all of VIVID's stock, both occupied and vacant (pre occupation). It will also incorporate community centres, sheltered schemes and commercial units including offices and depots currently operated by VIVID (these are located mainly across Hampshire, Surrey and Wiltshire).
- The authority expects to re-tender this requirement around 1 Jan 2031, 23:59 GMT.
CPV: Fire and explosion protection and control consultancy services · Fire-alarm system installation work · Fire-alarm systems · Fire-detection systems · Fire-prevention installation works
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality
- Price
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jan 2031
- First published
- 14 Aug 2025, 12:27 BST
- Last source update
- 9 Feb 2026, 11:26 GMT
- Award evaluation window
- Submission end – 3 Oct 2025
- FTS notice number
2025/S 000-049149- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0587d2Find a Tender
How it was run
Official notice- Submission deadline
- 24 Sept 2025, 12:00 BST
- Clarification deadline
- 17 Sept 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
14 Aug 2025 → 9 Feb 2026 · 10 dates- Planning notice published14 Aug 2025, 12:27 BST
- Tender notice published15 Aug 2025, 13:59 BST
- Next notice expected15 Aug 2025, 23:59 BST
- Clarification questions by400 days ago17 Sept 2025, 12:00 BST
- Submission deadline393 days ago24 Sept 2025, 12:00 BST
- Award decision expected by383 days ago3 Oct 2025, 23:59 BST
- Contract starts294 days ago1 Jan 2026
- Assessment summaries sent279 days ago16 Jan 2026
- Standstill ends267 days ago27 Jan 2026, 23:59 GMT
- Latest notice published255 days ago9 Feb 2026, 11:26 GMT
Notice history
9 events · 5 releases on Find a Tender · since 14 Aug 2025- Pipeline notice published14 Aug 2025, 12:27 BSTUK1
- Tender notice published15 Aug 2025, 13:59 BSTUK4
- Status changed to active15 Aug 2025, 13:59 BST
- Deadline published: 24 Sept 2025, 12:00 BST15 Aug 2025, 13:59 BST
- Tender notice published18 Aug 2025, 10:31 BSTUK4
- Contract award notice published16 Jan 2026, 12:56 GMTUK6
- Status changed to complete16 Jan 2026, 12:56 GMT
- Contract signature expected2 Feb 2026, 23:59 GMTscheduled
- Contract details notice published9 Feb 2026, 11:26 GMTUK7
Published amendments (1)
Link to tender advert now included in notice
Routine re-releases (5)
- 2025-08: 2 releases · 14 Aug 2025, 15 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £3,000,0001 award exc. VAT
Bids received 107 from SMEs
Contracts signed 1latest 6 Feb 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| DDS (International) LimitedSME23 Feb 2026 – 22 Feb 2029 · up to 22 Feb 2032Extensions: 36 months | £3,000,000 | 11 Nov 2025 | Awarded |
Contracts
Contract 1 · DDS (International) LimitedSME
- Signed
- 6 Feb 2026
- Value
- £3,000,000
- Period
- 2 Mar 2026 – 1 Mar 2029 · up to 1 Mar 2032 with extensions
- Status
- active
- Extensions
- 1 x 36 month extension available
3 agreed KPIs: Performance Against Programme · FRA Quality · Out of Date FRA's
- Performance Against Programme
- FRA Quality
- Out of Date FRA's
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders · 13 at stage one | 7 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DDS (INTERNATIONAL) LIMITEDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender