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planning
Official procurement procedure

Venue Hire for exams

Non-residential property renting or leasing services
UK
Published value
£141,667
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Cardiff University: "Venue Hire for exams". Published status: planning. Published value: £141,667. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityCardiff UniversityScope & CategoriesNot publishedSubmission Window
planning
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£141,667
Bidder Intelligence · Authority Profile: Cardiff University
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Cardiff University. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
7.9Bids / Report
21.4% of reports have one bid
Supplier ConcentrationLow Concentration
RadecarlTop vendor: 22.1% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 55 active published awards; 14 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Radecarl1 win£120,000
NST TRAVEL GROUP LIMITED3 wins£117,900
The Access Group1 win£102,000
Terratherm1 win£93,485
FindAUniversity1 win£70,200
Procedure terms
Contracting AuthorityCardiff University
Procedure methodNot published
Procurement categoryNot published
Statusplanning
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published14 Nov 2025, 15:01 GMT
Last source update14 Nov 2025, 15:01 GMT
Recurring procurementNot published
ClassificationNon-residential property renting or leasing services
Delivery area
UK
OCIDocds-h6vhtk-05e1b0
What is being bought
Cardiff University is looking into awarding contract for venue hire for exams. Venue has to be within Cardiff. Specifications: Event Overview The ISCE exams will take place across two periods One in May and one in June. Venue needs to be accessible for University day before to setup and day after for take down. Venues must be available for full-day setup, overnight access, and exam delivery until at least 8pm and access from 7am in the morning. Venue Requirements We require flexible, secure, and well-equipped venues within the Cardiff area, ideally with proximity to public transport. Key requirements include: Space & Layout Exam room (could be split onto two floors but ideally no more than 3 floors/rooms) to accommodate: Up to 72 PODs (3m x 3m each) Examiner and actor briefing area (theatre style) Reception and student briefing rooms Separate rooms for: Patients Hijnx actors Drama students Admin/First Aid Storage (lockable) Prayer Holding area for students post-exam Facilities Wi-Fi for approx. 120 devices Ceiling height of at least 2.5m for POD builds Lighting suitable for clinical simulation Temperature control Adjustable fire alarm testing times Security: Lockable rooms overnight Access: Evening setup and early morning entry (from 7am) Parking: Free parking for approx. 100 cars Catering: Working lunch/buffet or allowance for external catering AV Equipment: Sound system, microphones, screens, and laptop connectivity Furniture: Approx. 72 tables (varied sizes), 300 chairs Trade access for POD installation (lift access if not ground floor) Multiple entry/exit points for separate student and examiner flow To express interest please email: rogalaa@cardiff.ac.uk. Deadline for expression of interest: Monday 1st December 2025
What changed
From the official release history
  1. Published value updated to £141,667
    14 Nov 2025, 15:01 GMT
  2. Status changed to planning
    14 Nov 2025, 15:01 GMT
  3. Official notice release published
    14 Nov 2025, 15:01 GMT
  4. Buyer information updated
    14 Nov 2025, 15:01 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    planning
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Pipeline notice
    14 Nov 2025, 15:01 GMT
  2. Procedure published
    14 Nov 2025, 15:01 GMT
  3. engagement
    1 Dec 2025, 23:59 GMT · scheduled
    To express interest please email rogalaa@cardiff.ac.uk Deadline for the expression is Monday 1st December 2025
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Cardiff University

Contracting authority GB-PPON-PHVT-4343-HWYR
View buyer profile

  • Cardiff University
    buyer

    GB-PPON: PHVT-4343-HWYR
    Procurement Services, Cardiff, UKL22, CF24 4HQ, GB
    rogalaa@cardiff.ac.uk
Documents (1)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleNot published