Official UK procurement notice
Estate Agency Services for Herefordshire Council's Commercial Estate
Authority: Herefordshire Council (Local council)
What is being bought
Published requirement descriptionThis tender is for a supplier to undertake rent reviews, lease renewals, lease re-gearing and any other lease events in respect of the Council's commercial property estate (excluding retail). Additionally, the Supplier will be required to undertake the marketing and associated letting of vacant premises across Herefordshire.
The estimated value of this contract is expected to be in the region of £250,000 over the full term (including any extension options), however, the actual value will be subject to the service need and the supplier's performance. The maximum spend under this contract will not exceed £450,000.
The contract term is for 3 years with the option for up to two extensions of up to 12 months each (3+1+1). Individual packages of work issued under the contract may extend beyond the life of the overarching agreement.
- The authority expects to re-tender this requirement around 1 Jul 2031, 23:59 BST.
CPV: Real estate services
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£450,000
- Value
- £450,000 exc. VAT · £540,000 inc. VAT
- Extensions
- Two optional extensions of up to 12 months each.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
How Herefordshire Council buys Real estate services (CPV 70) — and who usually turns up
Herefordshire Council’s own published record, next to the West Midlands market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Real estate services (CPV 70) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Herefordshire Council
contract notices in 36 months: 2 in division 70 · 109 in all categories (6 without competition · 15 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 31 lots. 11 lots are from Procurement Act 2023 notices (bids assessed, middle 10) and 20 from older notices (bids received, middle 2.5).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 36 months: 31 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 42 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 17 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 149 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 94 notices.
West Midlands · Real estate services (CPV 70)
contract notices delivered in West Midlands in 36 months: 82 in division 70 (55 competed, 21 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 70), last 36 months: 25 lots. 16 lots are from Procurement Act 2023 notices (bids assessed, middle 3) and 9 from older notices (bids received, middle 3).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this industry (CPV 70), last 36 months: 25 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 70), last 36 months: 11 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 70), last 36 months: 16 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this industry (CPV 70), last 36 months: 21 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this industry (CPV 70), last 36 months: 25 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on this buyer’s own usual movement over 42 lots (all categories), applied to the £450,000 estimate on this notice.
A benchmark, not a price to bid.
Who you are likely to meet i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
Suppliers on this authority’s earlier similar contracts, then suppliers with a matching track record — from published award history, not a bid list
Already supplying a similar contract to Herefordshire Council i
Who holds similar work with this buyer now.
Winners of this buyer’s earlier contracts that match this tender by title, lot, buyer and category.
i
Who holds similar work with this buyer now.
Winners of this buyer’s earlier contracts that match this tender by title, lot, buyer and category.
| Supplier | Earlier contract | Lot | Award value | Match |
|---|---|---|---|---|
| JNA Property LimitedPrior contract | Contract for Professional Estate Agency Services Relating to Herefordshire Council's Retail Property estate | Prior Contract Award | — | 62% match |
Earlier contracts of this authority that the nightly matcher links to this notice by title, lot, buyer and CPV. Open the contract before treating anyone as the incumbent.
Suppliers with a similar track record — and how they price i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
| Supplier | Evidence | Last award | Their award vs estimate | Relevance |
|---|---|---|---|---|
| HQH Group SME | 1 class wins | 16 months ago | no comparable pairs | 56% |
| London Site Solutions SME | 1 class wins | 9 months ago | no comparable pairs | 52% |
| MICHAELS PROPERTY CONSULTANTS LIMITED SME | 1 class wins | 13 months ago | no comparable pairs | 50% |
| AVISON YOUNG (UK) LIMITED SME | 13 class wins · 2 lots for this buyer | this month | 18% below n=1 | 50% |
| Phoenix Property Services (Staffordshire) Limited SME | 1 class wins | 10 months ago | no comparable pairs | 50% |
Matched by the nightly worker on class wins, buyer history, delivery geography, scale and notice text; relevance is a 0–100% heuristic score, not a probability of bidding. “Their award vs estimate” is that supplier’s middle value on its own comparable single-supplier wins. Nobody here is known to be bidding.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
What this replaces i
The earlier contract this tender most likely replaces.
Matched on title, category and buyer. The match percentage says how close the titles are.
51% title match.
A likely match, not a published link.
i
The earlier contract this tender most likely replaces.
Matched on title, category and buyer. The match percentage says how close the titles are.
51% title match.
A likely match, not a published link.
The prior contract this notice most likely re-tenders · matched by title and category (51% title match) — the holder is not guaranteed to re-bid
Contract for Professional Estate Agency Services Relating to Herefordshire Council's Retail Property estate — held by JNA Property Limited; no contract end date published.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jul 2031
- First published
- 22 Sept 2026, 18:22 BST
- Last source update
- 22 Sept 2026, 18:22 BST
- Award evaluation window
- Submission end — 9 Nov 2026, 23:59 GMT
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06be24Find a Tender
- Risks
During the contract term, changes to legislation, statutory guidance, regulatory requirements or RICS Code of Conduct may materially affect the service specification, delivery model, staffing requirements, reporting obligations or cost of delivery. The nature and extent of any such changes cannot be fully determined more…
at the time of tender and may adversely affect satisfactory contract performance if they occur. The Contract may therefore require modification in accordance with the Procurement Act 2023 should this known risk materialise.
How to participate & submission route
Official notice Submit via ProContract (Due North)- Expression of interest (EOI)
- —
- Tender submission deadline
- 21 Oct 2026, 17:00 BST
- Clarification deadline
- 14 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 published dates · Europe/London- Planning notice published93 days ago26 Jun 2026, 12:46 BST
- Market engagement81 days ago7 Jul 2026, 23:59 BST
Herefordshire Council has published this market engagement activity on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity. more…
To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar: https://www.supplyingthesouthwest.org.uk - Tender notice published4 days ago22 Sept 2026, 18:22 BST
- Clarification questions byin 18 days14 Oct 2026, 17:00 BST
- Submission deadlinein 25 days21 Oct 2026, 17:00 BST
- Award decision expected byin 44 days9 Nov 2026, 23:59 GMT
- Contract startsin 61 days27 Nov 2026, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
6 events · 2 releases on Find a Tender · since 26 Jun 2026- Tender notice published22 Sept 2026, 18:22 BSTUK4
- Published value published: £450,00022 Sept 2026, 18:22 BST
- Status changed to active22 Sept 2026, 18:22 BST
- Procurement method changed22 Sept 2026, 18:22 BST
- Deadline published: 21 Oct 2026, 17:00 BST22 Sept 2026, 18:22 BST
- Preliminary market engagement notice published26 Jun 2026, 12:46 BSTUK2
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender