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Official procurement procedure

External Venue Hire for Exams 2024-25

Event services
Non-residential property renting or leasing services
Wales (UKL22)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Cardiff University: "External Venue Hire for Exams 2024-25". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityCardiff UniversityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Cardiff University
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Cardiff University. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2Bids / Report
66.7% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 26 active published awards; 24 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityCardiff University
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published14 Jul 2025, 10:32 BST
Last source update14 Jul 2025, 10:32 BST
Recurring procurementNot published
ClassificationEvent services, Non-residential property renting or leasing services
Delivery area
Wales (UKL22)
OCIDocds-h6vhtk-055e32
What is being bought
Cardiff University require the hire of external venues to hold exams for our students, which involves specific styles of rooms and spaces that can hold a large capacity. The Exam and Timetabling team look at booking rooms internally at Cardiff University as well as external venues. Local external venues are approached year on year to identify availability and capacity requirements for the following exam periods: - Autumn – 13th – 24th January 2025 (includes Saturdays) - Spring – 12th May – 13th June 2025(includes Saturdays) - Resits – 11th August – 22nd August 2025 (includes Saturdays)
What changed
From the official release history
  1. Status changed to complete
    14 Jul 2025, 10:32 BST
  2. Official notice release published
    14 Jul 2025, 10:32 BST
  3. Buyer information updated
    14 Jul 2025, 10:32 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    External short term venue hire for examinations
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    14 Jul 2025, 10:32 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 14 Jul 2025, 00:00 BST · £401,190
Commercial outcome and competition
Awards
live nation
Not published · Not published · active
Contracts
Contract
£401,190 · signed 14 Jul 2025, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 0 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Cardiff University

Contracting authority GB-FTS-136679
View buyer profile

  • Cardiff University
    buyer
    centralPurchasingBody

    Procurement Services, The Spark Building, 3rd Floor, Maindy Road, Cardiff, UKL, CF24 4HQ
    PiorczynskiM@cardiff.ac.uk
    +44 2920879648

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501

  • live nation
    supplier

    30 St. John Street, London, UKI4, EC1M4AY
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThere are very limited spaces of this size within Cardiff on the required dates.