Find a TenderAwarded without competition

Published 14 Jul 2025, 10:32 BST

Official UK procurement notice

External Venue Hire for Exams 2024-25

Official notice

Authority: Cardiff University (Education)

ServicesAward procedure without prior publication of a call for competition

Sectors: Real estate services (70)Business Services & Consultancy (79) Delivery: Wales (UKL22)

Awarded value£401,190published contract · exc. VAT

Awarded 14 Jul 2025no call for competition

Awarded to live nation

Re-procurement plannedVenue Hire for exams · tender expected 19 Jan 2026

What is being bought

Published requirement description

Cardiff University require the hire of external venues to hold exams for our students, which involves specific styles of rooms and spaces that can hold a large capacity. The Exam and Timetabling team look at booking rooms internally at Cardiff University as well as external venues. Local external venues are approached year on year to identify availability and capacity requirements for the following exam periods:

Autumn – 13th – 24th January 2025 (includes Saturdays)
Spring – 12th May – 13th June 2025(includes Saturdays)
Resits – 11th August – 22nd August 2025 (includes Saturdays)

CPV: Event services · Non-residential property renting or leasing services

The lotProcurement structure

single lot · no lot value published

Lot #1External short term venue hire for examinationsAwarded

Delivery: Wales

79952000 Event services

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 14 Jul 2025, 10:32 BST
Last source update: 14 Jul 2025, 10:32 BST
Authority reference: CU.1747.GD
FTS notice number: 2025/S 000-039499
Classification (CPV): Event servicesNon-residential property renting or leasing services
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-055e32 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: There are very limited spaces of this size within Cardiff on the required dates.

Publisher note: (WA Ref:153270)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £401,1901 contract exc. VAT

Bids received 1

Contracts signed 1latest 14 Jul 2025

Awarded to	Value	Date	Status
live nation	£401,190 †	—	Awarded

Contracts

Contract 039499-2025-CU.1747.GD-1 · live nation
Signed
14 Jul 2025
Value
£401,190
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 0 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

Cardiff University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, The Spark Building, 3rd Floor, Maindy Road, Cardiff, Wales, CF24 4HQContact email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

live nationAwarded supplier 30 St. John Street, London, London, EC1M4AY

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.