Official UK procurement notice
Vehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030
Authority: Hampshire County Council (Local council)·Consortium: 3 public authorities
What is being bought4 lots · detail below
Published requirement descriptionHampshire County Council (HCC) in collaboration with Hampshire and Isle of Wight Fire and Rescue Authority (HIWFRS) require the supply of vehicle spares, workshop consumables and the servicing of their workshop equipment and tools, to support the servicing and maintenance their vehicle fleets.
A multi-supplier framework is currently in place for vehicle spares expiring at the end of March 2026. The Authorities are planning to re-procure a multi-lotted framework to bring together other fleet related consumables and workshop servicing and maintenance, into a single framework. The framework will be split into the following Lots.
Lots 1 to 3 will be for supply of Goods:
Lot 1- Supply of Vehicle Spares & Parts
Lot 2- Supply of Vehicle Lubricants and Associated products
Lot 3 - Supply of Bottled Gases (Including collection of Used/Empty Bottles)
Lot 4 is for the provision of Services for Workshop Tools & Equipment Maintenance and Repairs and Installations (Services)
Each of the Lots, will have a single supplier appointed, enabling a simple purchase order call-off mechanism. There is no limit to the number of Lots suppliers can bid for or be awarded.
Across Lot 1-3, successful suppliers are expected to supply various spares and consumables, oils and cylinder gases and deliver to multiple workshops across Hampshire and the Isle of Wight. The requirements also include proactively monitoring and replacing stock, and identifying correct parts for a wide range of vehicles. The products should be fit for purpose as required and in line with the specification for the Original Equipment Manufacturer parts (OEM) and it will be the responsibility of the supplier when providing aftermarket parts to prove that they are to the OEM specification. An Imprest Stock digital system may be required to be implemented during the life of the framework (for Hampshire County Council only) and is included as a potential framework modification.
In relation to Lot 4, the successful supplier will be responsible for providing the supply, delivery, installation, commissioning, maintenance, testing, certification and lifecycle management of a full range of garage and workshop tools/equipment for the servicing, maintenance and inspection of vehicles, including cars, LGVs, HGVs, plant and specialist fleet in various workshop locations across Hampshire and the Isle of Wight as needed to meet the requirements of both Authorities.
The framework will be procured by Hampshire County Council and will be for use by the Council and Hampshire and Isle of Wight Fire and Rescue Service (HIWFRS) only.
CPV: Clutches and associated parts · Industrial gases · Oil, petrol and air-intake filters · Parts and accessories for vehicles and their engines · Parts of other vehicles · Propane and butane · Repair, maintenance and associated services of vehicles and related equipment · Workshop equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 4 suppliers · 1 bids received (0.3 per place) · 1 appointed
- Framework period
- 4 yrs from 1 Jun 2026
- Supplier levy on call-offs (max %)
- There are no fees or rebates associated with this framework.
Published description of the framework
The Framework will be a multi-Lot framework with a single supplier awarded per Lot. Suppliers can apply for one or more Lots with no restrictions to allow the market suppliers the freedom to bid for single or multiple Lots.
The framework will be owned and led by Hampshire County Council but is a joint framework with Hampshire Fire & Rescue Authority. The proposed model provides both Authorities with a compliant route to market, covering their vehicle related supplies and workshop maintenance services and provides a simple call-off method via purchase order directly to the appointed Lot supplier.
Lots and requirements (4)Procurement structure
4 lots · all with a published valueLot #1Vehicle Parts & Spares (Supplies)AwardedPublished value£10,400,000
The source published no individual description for this lot.
Lot #2Supply of Vehicle Lubricants & Associated Products (Supplies)AwardedPublished value£880,000
The source published no individual description for this lot.
Lot #3Bottled Gases (Including collection of Empty/Used Bottles) (Supplies)AwardedPublished value£840,000
The source published no individual description for this lot.
Lot #4Workshop Tools & Equipment Maintenance, Repairs and Installations (Services)AwardedPublished value£1,120,000
Lot 4 - Workshop Tools & Equipment Maintenance Repairs and Installations (Services) - Maximum Value of - £1.12m (HTM estimate £720k & HIOWFRS estimate £400k)
This Lot covers the supply, delivery, installation, commissioning, maintenance, testing, certification and lifecycle management of a full range of garage and workshop tools/equipment for the servicing, maintenance and inspection of vehicles, including cars, LGVs, HGVs, plant and specialist fleet.
The Lot includes both new equipment purchases and ongoing management services for equipment already owned by the Authority.
The Authorities have identified the requirement for Servicing, Installations, Maintenance and Repairs of their workshop's equipment and vehicle ramps/jacks on an ad hoc and regular basis (no less than annually as per Government guidelines, where applicable.)
This includes but is not limited to:
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Vehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Oct 2025, 15:59 GMT
- Last source update
- 1 Jul 2026, 16:02 BST
- Award evaluation window
- Submission end – 19 May 2026
- Authority reference
UN27601- FTS notice number
2026/S 000-016521- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d591Find a Tender- Contract terms summary
The Supplier shall submit to the Customer invoices in respect of the Goods and Services at the intervals agreed by the Parties. In consideration of the Supplier performing its obligations in accordance with the terms and conditions of this Contract, the Customer shall pay the Contract Price to the Supplier in accordance with the Order Form.
Where the Supplier enters into a Sub-Contract for the purpose of performing this Contract, it shall cause a term to be included in such Sub-Contract that requires payment to be made of undisputed sums by the Supplier to the Sub-Contractor within a specified period not exceeding thirty (30) calendar days from the receipt of a valid invoice, as defined by the Sub-Contract requirements. Where the Supplier is late in making such payment the Supplier shall report to the Customer any late payment.
Invoices which do not meet the requirements of the Order Form and Payment Procedure will not be settled until receipt of an accurate invoice. The Customer reserves the right to return an invoice that does meet the requirements of the Order Form and Payment Procedure.
- Risks
Gap in Framework
Delays in the project are likely to result in a gap between the current Vehicle Spares framework expiring and the award of the new framework. This will be mitigated by a planned award of a short term contract to plug any gaps in service arising to ensure continuity of supply.
Imprest Stock System Digitisation
The clients wish to introduce a modification clause into the framework contract to allow for a system to be introduced that will interface with HCC's fleet management system and allow for digitalisation of imprest stock. A CSQ and IT checks will need to be completed before such modification can be actioned, if relevant and required throughout the life of the framework.
How it was run
Official notice- Appointment period ends
- 7 Apr 2026, 14:00 BST
- Clarification deadline
- 20 Mar 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · There are no fees or rebates associated with this framework.
Timeline
28 Oct 2025 → 1 Jul 2026 · 11 dates- Planning notice published353 days ago28 Oct 2025, 15:59 GMT
- Market engagement338 days ago11 Nov 2025, 23:59 GMT
Hampshire County Council in collaboration with Hampshire and Isle of Wight Rescue Authority are seeking to engage with suppliers on the next iteration of the Vehicles Spares and Consumables Framework with the inclusion of Workshop Equipment Maintenance and Repairs.
To achieve this aim, the Authorities kindly ask interested suppliers to complete and submit a Market Engagement questionnaire to inform our approach.
The market engagement questionnaire can be found by going to in-tendhost.co.uk/hampshire/aspx/Tende… ↗ and searching for 'UN27601'. Your will need to click on 'View Details' for the project and then click the 'Express Interest' button to be able to view and download the questionnaire.
All answers provided will offer insight into how the market might consider this opportunity. Any information provided will be treated as confidential and non-binding but note it may be used to inform the final specification and tender pack.
The questionnaire on the In-Tend portal contains information to support the completion of the questionnaire. To submit your completed questionnaire or if you have any questions relating to the market engagement exercise, please submit enquiries/questions via the 'Correspondence' function within the In-tend project.
All information required for completing the questionnaire is included in the document itself. Please only submit completed questionnaires via the In-Tend portal, as company literature or promotional material will not be considered.
The deadline for submitting completed questionnaires is Tuesday 11th November 2025 by 17:00.
- Next notice expected311 days ago8 Dec 2025, 23:59 GMT
- Tender notice published234 days ago24 Feb 2026, 14:38 GMT
- Clarification questions by210 days ago20 Mar 2026, 17:00 GMT
- Admission / appointment period ends192 days ago · period end, not a bid countdown7 Apr 2026, 14:00 BST
- Assessment summaries sent172 days ago28 Apr 2026, 00:00 BST
- Standstill ends161 days ago8 May 2026, 23:59 BST
- Award decision expected by150 days ago19 May 2026, 23:59 BST
- Contract starts138 days ago1 Jun 2026, 00:00 BST
- Latest notice published107 days ago1 Jul 2026, 16:02 BST
Notice history
16 events · 14 releases on Find a Tender · since 28 Oct 2025- Preliminary market engagement notice published28 Oct 2025, 15:59 GMTUK2
- Preliminary market engagement notice published29 Oct 2025, 10:09 GMTUK2
- Tender notice published24 Feb 2026, 14:38 GMTUK4
- Published value updated to £13,240,00024 Feb 2026, 14:38 GMTwas £5,000,000
- Status changed to active24 Feb 2026, 14:38 GMT
- Procurement method changed24 Feb 2026, 14:38 GMT
- Deadline published: 7 Apr 2026, 14:00 BST24 Feb 2026, 14:38 GMT
- Tender notice published24 Feb 2026, 14:39 GMTUK4
- Tender notice published13 Mar 2026, 10:58 GMTUK4
- Deadline moved to 7 Apr 2026, 14:00 BST13 Mar 2026, 10:58 GMT+0 days · was 7 Apr 2026, 14:00 BST
- Tender notice published13 Mar 2026, 11:06 GMTUK4
- Status changed to complete28 Apr 2026, 10:06 BST
- Contract award notice published28 Apr 2026, 10:06 BSTUK6
- Contract award notice published28 Apr 2026, 10:07 BSTUK6
- Contract signature expected12 May 2026, 23:59 BSTscheduled
- Contract details notice published1 Jul 2026, 16:02 BSTUK7
Published amendments (3)
Correction of PPON number for Hampshire Fire.
This is a duplicate notice issued in error. Please see notice 2026/S 000-016521 for any future update on this tender.
This is a duplicate notice issued in error. Please see notice 2026/S 000-016521 for future update on this tender.
Routine re-releases (14)
- 2026-04: 4 releases · 28 Apr 2026, 28 Apr 2026
- 2026-03: 2 releases · 13 Mar 2026, 13 Mar 2026
- 2026-02: 3 releases · 24 Feb 2026, 24 Feb 2026
- 2025-10: 2 releases · 28 Oct 2025, 29 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Vehicle Parts & Spares (Supplies)1 award | |||
| Adams-Morey LtdSMEVehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030 Lot 11 Jun 2026 – 31 May 2030 | £10,400,000 | 22 Apr 2026 | Awarded |
| Lot 2 · Supply of Vehicle Lubricants & Associated Products (Supplies)1 award | |||
| Adams-Morey LtdSMEVehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030 Lot 21 Jun 2026 – 31 May 2030 | £880,000 | 22 Apr 2026 | Awarded |
| Lot 3 · Bottled Gases (Including collection of Empty/Used Bottles) (Supplies)1 award | |||
| Adams-Morey LtdSMEVehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030 Lot 31 Jun 2026 – 31 May 2030 | £840,000 | 22 Apr 2026 | Awarded |
| Lot 4 · Workshop Tools & Equipment Maintenance, Repairs and Installations (Services)1 award | |||
| supplier not publishedLots that will not be awarded | — | 28 Apr 2026 | Awarded |
Contracts
Vehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030 Lot 1 · Adams-Morey LtdSME
- Signed
- 29 May 2026
- Value
- £10,400,000
- Period
- 1 Jun 2026 – 1 Jun 2030
- Status
- active
Vehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030 Lot 2 · Adams-Morey LtdSME
- Signed
- 29 May 2026
- Value
- £880,000
- Period
- 1 Jun 2026 – 1 Jun 2030
- Status
- active
Vehicle Spares, Consumables & Workshop Maintenance Framework 2026-2030 Lot 3 · Adams-Morey LtdSME
- Signed
- 29 May 2026
- Value
- £840,000
- Period
- 1 Jun 2026 – 1 Jun 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · Bottled Gases (Including collection of Empty/Used Bottles) (Supplies) | 1final-stage tenders | 1 | 0 | — |
Who bid
- wonAdams Morey LimitedSME · South East England · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Hampshire and Isle of Wight Fire and Rescue AuthorityContracting authorityPublic authority - sub-central government
Framework contractors & participating bidders
1 commercial party on the notice- Adams Morey Limited Framework contractor
Official documents & specifications (15)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
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- Tender notice Tender notice on Find a Tender
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- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender