Official UK procurement notice
VCC & WBS Air Conditioning Preventative Maintenance
Authority: NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) (NHS & healthcare)
What is being bought
Published requirement descriptionThis procurement seeks to establish a formal preventative maintenance contract for Air
Conditioning (AC) systems across Velindre Cancer Centre (VCC) and Welsh Blood Service (WBS)
sites. The contract will cover quarterly and annual scheduled maintenance, call-out response for
emergency faults, and fixed rates for ad hoc remedial works
- The authority expects to re-tender this requirement around 1 Jun 2028, 23:59 BST.
- No preliminary market engagement: The procurement is a continuation of an existing contract under unchanged market conditions. The service is widely available and standardised, and the buyer has sufficient market knowledge to proceed without further market engagement.
CPV: Air-conditioning installations · Repair and maintenance services of cooler groups
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£210,000
- Economic & financial standing
As detailed within the Terms and Conditions attached to the tender (itt code: itt_119013).
- Technical & professional ability
As detailed in the 'Instructions to Bidders' document attached to the tender (itt code: itt_119013).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 40%
- Commercial: 60%
Published award criteria (2)
- Commercial
- Qualitative
- Economic & financial standing
As detailed within the Terms and Conditions attached to the tender (itt code: itt_119013).
- Technical & professional ability
As detailed in the 'Instructions to Bidders' document attached to the tender (itt code: itt_119013).
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jun 2028
- First published
- 30 Jul 2025, 14:50 BST
- Last source update
- 9 Oct 2025, 14:42 BST
- Award evaluation window
- Submission end – 17 Sept 2025
- Authority reference
VEL-ITT-59239- FTS notice number
2025/S 000-044337- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056936Find a Tender
How it was run
Official notice- Submission deadline
- 1 Sept 2025, 12:00 BST
- Clarification deadline
- 26 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Submissions are to be made via the eTender Wales platform:
Timeline
30 Jul 2025 → 9 Oct 2025 · 7 dates- Tender notice published30 Jul 2025, 14:50 BST
- Clarification questions by26 Aug 2025, 12:00 BST
- Submission deadline1 Sept 2025, 12:00 BST
- Award decision expected by17 Sept 2025, 23:59 BST
- Contract starts391 days ago1 Oct 2025, 00:00 BST
- Assessment summaries sent384 days ago8 Oct 2025, 00:00 BST
- Latest notice published382 days ago9 Oct 2025, 14:42 BST
Notice history
4 events · 2 releases on Find a Tender · since 30 Jul 2025- Tender notice published30 Jul 2025, 14:50 BSTUK4
- Contract award notice published9 Oct 2025, 14:42 BSTUK6
- Status changed to complete9 Oct 2025, 14:42 BST
- Contract signature expected20 Oct 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Johnson ControlsAir Conditioning Preventative Maintenance For Velindre Cancer Centre21 Oct 2025 – 20 Oct 2026 · up to 20 Oct 2028Extensions: With Option to Extend Extension 1: - 21/10/26 –20 /10/27 Extension 2: - 21/10/27 – 20/10/28 | £149,552 | 30 Sept 2025 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Johnson ControlsAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender