Find a TenderAwarded
Published 26 Feb 2021, 08:31 GMT

Official UK procurement notice

Upgrade of a Helium Liquefier System (HLS)

Official notice

Authority: University of Southampton (Charity / VCSE)·Consortium: 2 public authorities

GoodsOpen procedureSME suitable
Published estimate£333,333exc. VAT · 1 value update0.4% below published estimate
Submissions closed 4 Mar 2021awarded 6 Jul 2021
Awarded to Cryo Engineering GmbH

What is being bought

Published requirement description

We are tendering for an upgrade of the helium liquefaction system TCF20 into a campus wide distribution system for liquid helium and recollection of warm helium gas. The targeted solution is to extend the TCF20 liquefier within Building 46 at the University of Southampton Highfield Campus in Southampton to increase its liquid helium capacity (1), adaptation to the gas capture system at Building 27 located also on the main campus for collection of warm gas (2) and install a trailer solution to transport gas and liquid between Building 46 and Building 27 (3). We are looking for a complete solution for the realisation of this helium system.

CPV: Gas distribution and related services · Gas-distribution network · Gases · Helium · Instrumentation and control equipment · Machinery for liquefying air or other gases

The lotProcurement structure

single lot · value published

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (7)
  • Upgrade of Liquefier - Expandability and Future Proofing: 20%
  • Gas Recovery System at Building 27 - Modifications: 20%
  • Transportation System for Liquid: 15%
  • Warranty and Maintenance provision: 15%
  • Implementation and Testing and Acceptance: 5%
  • Upgrade of Liquefier - Running Costs: 15%
  • price: 10%
Published award criteria (11)
  • Compliance with requirements of the compliance and selection requirements workbook: Pass/Fail
  • Upgrade of Liquefier at Building 46: Pass/Fail
  • Upgrade of Liquefier - Expandability and Future Proofing: 20%
  • Upgrade of Liquefier - Running Costs: 15%
  • Gas Recovery System at Building 27: Pass/Fail
  • Gas Recovery System at Building 27 - Modifications: 20%
  • Transportation System for Gas: Pass/Fail
  • Transportation System for Liquid: 15%
  • Warranty and Maintenance provision: 15%
  • Implementation and Testing and Acceptance: 5%
  • Price: 10%
Conditions of participation2
  • Economic & financial standing

    To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe.

    Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the

    Invitation to Tender document set.

    Minimum: Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: £10 million GBP per occurrence. Public Liability: £10 million…
  • Technical & professional ability

    Tenderers attention is drawn to the MANDATORY requirements of the award criteria:

    Grounds for mandatory exclusion

    • Grounds for discretionary exclusion
    • Economic & Financial Standing
    • Insurance
    • Compliance with equality legislation
    • Health & Safety
    • Compliance with conditions of contract
    • Control of Contractors Health & Safety (CC3) Form
    • Mandatory requirements of the specification - Please refer to the Invitation to Tender document set (File 4)
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
26 Feb 2021, 08:31 GMT
Last source update
3 Aug 2021, 13:38 BST
Award evaluation window
4 Mar 2021 – …
Authority reference
2020UoS-0216
FTS notice number
2021/S 000-018612
Classification (CPV)
Gas distribution and related servicesGas-distribution networkGasesHeliumInstrumentation and control equipmentMachinery for liquefying air or other gases
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-028f6b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015. The University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
4 Mar 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
4 Mar 2021, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

4 Mar 2021 → 3 Aug 2021 · 3 dates
  1. Submission deadline
    4 Mar 2021, 12:00 GMT
  2. Bids opened
    4 Mar 2021, 12:01 GMT
  3. Notice published
    3 Aug 2021, 13:38 BST

Notice history

6 events · 3 releases on Find a Tender · since 27 Jul 2021
  1. Published value published: £333,333
    27 Jul 2021, 18:14 BST
  2. Status changed to active
    27 Jul 2021, 18:14 BST
  3. Procurement method changed
    27 Jul 2021, 18:14 BST
  4. Deadline moved to 4 Mar 2021, 12:00 GMT
    27 Jul 2021, 18:14 BST
    -14 days · was 18 Mar 2021, 12:00 GMT
  5. Status changed to complete
    3 Aug 2021, 13:38 BST
  6. Buyer details updated
    3 Aug 2021, 13:38 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.24 Mar 202118 Mar 2021+14 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £332,0011 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 6 Jul 2021
Awarded toValueDateStatus
Cryo Engineering GmbHSME£332,001 †—Awarded

Contracts

  • Upgrade of a Helium Liquefier System (HLS) · Cryo Engineering GmbHSME

    Signed
    6 Jul 2021
    Value
    £332,001
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, South East, SO171BJContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.