Official UK procurement notice
Two Year Cleaning Services Contract at Clayson House and Robertson House, Erskine with optional 1 Year Extension up to a maximum contract duration of three years
Authority: Bridgewater Housing Association Limited (Housing)
What is being bought
Published requirement descriptionThe Contract applies to Robertson House and Clayson House both of which are Extra Care Housing complexes located within Erskine, Renfewshire. Please Refer to Tender Document Two for further information on Bridgewater Housing Associations specification and requirements.
The Contract term will be for an initial two-year period with optional annual 1 Year extension up to a maximum contract duration of three years overall.
It is envisaged that the Contract will commence on Monday 2nd September 2024 and will be concluded through an exchange of letters between Bridgewater Housing Association and the successful Bidder.
- Recurrence: 2025 at the earliest
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building-cleaning services · Cleaning and sanitation services · Cleaning products · Cleaning services · Window-cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1Single stage tendering (all bidders may submit a tender) in accordance with Regulation…Renewal
Single stage tendering (all bidders may submit a tender) in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015.
Bidders are also advised that Bridgewater Housing Association will hold a Meet the Buyer Event during the tender period. The Event will be free of charge and shall provide guidance on the requirements of the tender documentation and the information bidders need to provide within their tender response. The Meet the Buyer Event will also provide a presentation from Bridgewater Housing Association’s staff on the property types and cleaning requirements incorporated within the tender.
The Meet the Buyer will be attended A.D.A Construction Consultants and the person from Bridgewater Housing Association that is currently responsible for the management of the Cleaning Contract. The Meet the Buyer will commence at 10am BST on Monday 1st July 2024 at the office of Bridgewater Housing Association, India of Inchinnan, Greenock Road, Inchinnan, PA4 9LH.
The Meet the Buyer Event presentation will be immediately followed by a site visit to a Robertson House and Clayson House in Erskine which shall be attended by Bridgewater Housing Association who will illustrate their requirements and challenges of the cleaning the properties set out in the tender documentation. Bidders are also advised that the Meet the Buyer Event may include visits to common close areas of properties within Erskine which is being procured as a separate concurrent tender to this opportunity.
To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to Ruth Brogan Head of Housing Services [email protected] not later than 12noon BST on Friday 28th June 2024. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two delegates. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Economic & financial standing
Please refer to these statements when completing Section 4B of the SPD;
Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 101882 GBP for the last two years.
Question4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 101882 GBP for the last two years.
Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
Questions 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP
- Technical & professional ability
4C.1.2 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they
have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This
will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and
provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years.
4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years.
4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver
the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Noti…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2025 at the earliest
- First published
- 19 Jun 2024, 14:41 BST
- Last source update
- 19 Jun 2024, 14:41 BST
- Award evaluation window
- 19 Jul 2024 – …
- FTS notice number
2024/S 000-018919- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04712aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Tender Document 4 'Key Performance Indicators' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of Bridgewater Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract.
Publisher note: SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Bridgewater Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=766710. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:766710) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=766710
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=766710 ↗
- Submission deadline
- 19 Jul 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 19 Jul 2024, 12:00 BST
Timeline
19 Jun 2024 → 19 Jul 2024 · 3 dates- Notice published19 Jun 2024, 14:41 BST
- Submission deadline19 Jul 2024, 12:00 BST
- Bids opened19 Jul 2024, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction Consultants LtdProcess contact point
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.