TVSBC - FA - Servicing, Maintenance and Supply of Fire Extinguishers and Related Equipment

The requirement is for one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers

The contract will also cover the replacement of fire blankets and hose reels and the supply of various associated spare parts.

The Local Authorities within the Tees Valley are :

Lot 1 - Darlington Borough Council

Lot 2 - Hartlepool Borough Council

Lot 3 - Middlesbrough Borough Council

Lot 4 - Redcar & Cleveland Borough Council

Lot 5 - Stockton Borough Council

The Final Contract structure will allow for the successful supplier to go into contract with each Authority individually.

The current location of sites and equipment can be found in the establishment lists included within ITT Schedule 1 Specification Appendix 1 on the tender documents . The locations and numbers of this equipment may vary over time.

It is the responsibility of the contractor, on award of contract, to check and maintain the full audit of all the Authority's establishments and buildings and produce a update the register of all the fire extinguishers, fire blankets and hose reels contained within the building which has been provided in Specification - Appendix 1. The register must be maintained thereafter by the contractor and produced at each Contractor Review Meeting. This should include the when the inspection took place, the building including full address, number of extinguishers or other equipment present and the work carried out at inspection.

As a requirement of a call off under this contract, the Authority must receive servicing once per year for each item held.

All items supplied to the Authority must comply with relevant legislations.

All items supplied to the Authority must be labelled with such additional information as is necessary to ensure safe and proper handling and storage of the substances concerned.

All products must be fit for purpose and supported throughout the life of the product and defective items must be exchanged free of charge

All equipment and supplies must be safe for operational use and must not present any mechanical, chemical fire or other hazard to the user.

The Contractor shall at all times comply with the requirements of the Health and Safety at Work Act 1974 and any other Acts, Regulations, Orders or Rules of law pertaining to Health and Safety.

All goods must be clearly labelled in accordance with current Government legislation.

The Contractor must have appropriate third party accreditation.

The Contractor must be an accredited member of BAFE and employ 'competent' Service Engineers, having satisfied the requirement of BAFE SP101.

The Contractor must show due care and diligence throughout the entire Contract period alerting the Authority immediately to any product recalls.

Any requirement to condemn/dispose and replace equipment must be pre-approved by the individual Local Authority.

Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.

The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.

The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.

Servicing is required once yearly per each item.

All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.

Small Parts include, but are not limited to:

Standard Safety Pin,

Discharge Hose 'O' Ring and Washers,

Healing Sealing 'O' Ring, Standard Head Cap Washer,

Anti-tamper Tag,

Glass Pressure Gauge Sticker

Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:

CO2 Cartridge, 58gr/78gr

Re-pressurise

Standard Head Cap

Standard Extinguisher Hose

CO2 Horn

CO2 Hose and Horn

Valve and Siphon Tube

Valve Spring

Hose Nozzle

Valve Spindle Assembly

Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.

We are procuring the services of one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers and other fire safety related equipment with five separate lots. The core specification for each lot will contain the same overall requirements, with some variation between Lots depending on the local context.

Services will be delivered in the five Tees Valley local authority areas. Each local authority area is being tendered as an individual Lot.

• Lot 1: Darlington Borough Council
• Lot 2: Hartlepool Borough Council
• Lot 3: Middlesbrough Council
• Lot 4: Redcar & Cleveland Borough Council
• Lot 5: Stockton-on-Tees Borough Council

Bidders can bid for more than one Lot.

These new contracts will commence on or before 1st December 2023

Following award of this Contract, the successful contractor on each Lot will be responsible for making arrangements to develop a programme of work detailing when the service visits will be carried out at each establishment . It will be the responsibility of the successful contractor to establish and maintain comprehensive records of the types of equipment located in every establishment partaking in any call-off from this Contract .

Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.

The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.

The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.

Servicing is required once yearly per each item.

All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.

Small Parts include, but are not limited to:

Standard Safety Pin,

Discharge Hose 'O' Ring and Washers,

Healing Sealing 'O' Ring, Standard Head Cap Washer,

Anti-tamper Tag,

Glass Pressure Gauge Sticker

Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:

CO2 Cartridge, 58gr/78gr

Re-pressurise

Standard Head Cap

Standard Extinguisher Hose

CO2 Horn

CO2 Hose and Horn

Valve and Siphon Tube

Valve Spring

Hose Nozzle

Valve Spindle Assembly

Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.

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