Travel, Expense and Payment Solutions

{
  "id": "003450-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-01-15T12:16:29Z",
  "ocid": "ocds-h6vhtk-06068c",
  "buyer": {
    "id": "GB-NHS-RAJ",
    "name": "Mid South Essex NHS Foundation Trust"
  },
  "tender": {
    "id": "ocds-h6vhtk-06068c",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00",
          "maxExtentDate": "2030-07-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "63510000",
            "scheme": "CPV",
            "description": "Travel agency and similar services"
          },
          {
            "id": "63500000",
            "scheme": "CPV",
            "description": "Travel agency, tour operator and tourist assistance services"
          },
          {
            "id": "30161000",
            "scheme": "CPV",
            "description": "Credit cards"
          },
          {
            "id": "72268000",
            "scheme": "CPV",
            "description": "Software supply services"
          },
          {
            "id": "66100000",
            "scheme": "CPV",
            "description": "Banking and investment services"
          }
        ]
      }
    ],
    "title": "Travel, Expense and Payment Solutions",
    "value": {
      "amount": 15000000,
      "currency": "GBP",
      "amountGross": 18000000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "HealthTrust Europe  is undertaking preliminary market engagement ahead of establishing a framework agreement for Travel, Expense and Payment Solutions.\nThis framework will support our members in procuring integrated solutions that deliver cost savings, operational efficiency, enhanced compliance, and improved user experience across corporate travel, expense management, and payment card programmes.\nWe are seeking engagement from suppliers capable of providing one or more of the following service areas:\nTravel Management Services:\n- Corporate travel booking platforms and managed travel services\n- Travel policy compliance and reporting\n- Duty of care and traveller tracking solutions\n- Integration with expense management systems\n- Sustainability reporting and carbon offsetting capabilities\nExpense Management Solutions:\n- Digital expense capture, processing and approval workflows\n- Receipt scanning and OCR technology\n- Policy enforcement and compliance management\n- Integration with finance/ERP systems\n- Mobile-first user experiences\n- VAT reclaim capabilities\nPayment Card Programmes:\n- Corporate credit and charge card programmes\n- Virtual card and single-use account number solutions\n- Purchasing card programmes\n- Integrated spend management and reporting\n- Rebate and cashback arrangements\n- Enhanced data and Level 3 transaction reporting",
    "communication": {
      "futureNoticeDate": "2026-04-06T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-NHS-RAJ",
      "name": "Mid South Essex NHS Foundation Trust",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH37",
        "country": "GB",
        "locality": "Basildon",
        "postalCode": "SS16 5NL",
        "countryName": "United Kingdom",
        "streetAddress": "Nether Mayne"
      },
      "details": {
        "url": "https://www.mse.nhs.uk/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "RAJ",
        "scheme": "GB-NHS"
      },
      "contactPoint": {
        "name": "Customer Care",
        "email": "customercare@htepg.com",
        "telephone": "01268 524900"
      }
    },
    {
      "id": "GB-COH-OC358224",
      "name": "HealthTrust Europe LLP",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKG31",
        "country": "GB",
        "locality": "Birmingham",
        "postalCode": "B15 1NU",
        "countryName": "United Kingdom",
        "streetAddress": "19 George Road"
      },
      "details": {
        "url": "https://www.healthtrusteurope.com"
      },
      "identifier": {
        "id": "OC358224",
        "scheme": "GB-COH"
      },
      "roleDetails": "On 11th August 2021, Mid and South Essex NHS Foundation Trust (MSE) published a contract notice for procurement partner services. HealthTrust Europe LLP (HTE) was selected to provide these services under the MSE Framework, including access to HTE's public sector frameworks. HTE is now conducting this procurement exercise as part of its services to the Customers under the MSE Framework.",
      "contactPoint": {
        "name": "Customer Care",
        "email": "customercare@htepg.com",
        "telephone": "08458875000"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "003450-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/003450-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-15T12:16:29Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-03-31T23:59:59+01:00",
        "description": "Please complete the engagement questionniare at the following link: https://wkf.ms/3L5KbIT\nThrough this preliminary market engagement, we seek to:\n- Understand current market capability and innovative solutions\n- Gather feedback on proposed framework structure and lot arrangements\n- Identify potential barriers to participation\n- Explore commercial models that balance member value with supplier sustainability\n- Understand integration requirements and technical capabilities\n- Assess SME participation opportunities and supply chain diversity\n- Gather views on contract terms, KPIs and performance management\n- Understand how solutions support regulatory compliance (GDPR, PCI-DSS, etc.)"
      }
    ]
  },
  "initiationType": "tender"
}