Official UK procurement notice
DOF - Office Portering Service and Short-term Storage of Furniture for Department of Finance Properties Division
Authority: Department of Finance (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThe Department of Finance (DoF) Properties Division (PD) Estate comprises properties distributed throughout Northern Ireland. These properties vary in size and operational capacity, ranging from small office locations to major office facilities accommodating in excess of 1,000 staff. A major requirement of Properties Division is to ensure that all staff are able to conduct their work and business in offices and buildings that meet with the user needs and comply with all legal requirements. In order to meet this requirement, the Department of Finance has identified a need to provide an office furniture portering service and a short-term furniture storage service for the PD Office Estate. The Buyer requires a single supplier to provide an office furniture portering and furniture storage service throughout its own property and estate buildings. Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.
Not divided into lots: This contract will not be subdivided into lots for the following reasons:- 1. Most of the work will be centred on the Greater Belfast area, which has the greater catchment area for the supply base and likely to be unattractive for suppliers from further afield due to the ad-hoc nature of the work; and 2. Due to the limited value of more…
the services and the variable nature of demand, the appointment of multiple suppliers would not represent a cost-effective use of resources. As there is no guaranteed volume of work under the contract, a single-supplier arrangement is considered the most proportionate and advantageous solution for the Buyer.- The authority expects to re-tender this requirement around 1 Sept 2033, 23:59 BST.
CPV: Portering services · Storage and warehousing services
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£825,000
- Value
- £825,000 exc. VAT · £990,000 inc. VAT
- Extensions
- Two optional extension periods of up to 24 months each.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- AC1 - Service Delivery and Implementation — 10.5%
- AC2 - Contract Management and Contingency Planning — 9%
- AC4 - Total Contract Price — 70%
- AC3 - Social Value — 10.5%
Published award criteria (4)
- AC1 - Service Delivery and Implementation — As per Tender Documentation
- AC2 - Contract Management and Contingency Planning — As per Tender Documentation
- AC3 - Social Value — As per Tender Documentation
- AC4 - Total Contract Price — As per Tender Documentation
- Technical & professional abilityAs per Tender documentation.
Competition analysis · published record, not a forecast of who will bid
How Department of Finance buys Accommodation and office services (CPV 9834) — and who usually turns up
Department of Finance’s own published record, next to the Northern Ireland market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Accommodation and office services (CPV 9834) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Department of Finance
contract notices in 36 months: 1 in CPV 9834 · 1 in division 98 · 37 in all categories (4 without competition · 5 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 40 lots. 29 lots are from Procurement Act 2023 notices (bids assessed, middle 2) and 11 from older notices (bids received, middle 2).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 36 months: 40 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 36 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 11 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 35 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 32 notices.
Northern Ireland · Accommodation and office services (CPV 9834)
contract notices delivered in Northern Ireland in 36 months: 9 in CPV 9834 (9 competed) · 143 in division 98 (126 competed, 16 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 9834), last 36 months: 6 lots. 1 lots are from Procurement Act 2023 notices (bids assessed, middle 2) and 5 from older notices (bids received, middle 4).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 9834), last 36 months: 6 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 98), last 36 months: 65 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 98), last 36 months: 50 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 9834), last 36 months: 5 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this industry (CPV 98), last 36 months: 63 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on this buyer’s own usual movement over 36 lots (all categories), applied to the £825,000 estimate on this notice.
A benchmark, not a price to bid.
Who you are likely to meet i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
Suppliers on this authority’s earlier similar contracts, then suppliers with a matching track record — from published award history, not a bid list
Already supplying a similar contract to Department of Finance i
Who holds similar work with this buyer now.
Winners of this buyer’s earlier contracts that match this tender by title, lot, buyer and category.
i
Who holds similar work with this buyer now.
Winners of this buyer’s earlier contracts that match this tender by title, lot, buyer and category.
| Supplier | Earlier contract | Lot | Award value | Match |
|---|---|---|---|---|
| GTM Relocations LtdPrior contract | ID 3131618 - Portering Services and Short Term Storage of Furniture | Contract | — | 58% match |
Earlier contracts of this authority that the nightly matcher links to this notice by title, lot, buyer and CPV. Open the contract before treating anyone as the incumbent.
Suppliers with a similar track record — and how they price i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
| Supplier | Evidence | Last award | Their award vs estimate | Relevance |
|---|---|---|---|---|
| Dusters Total Solutions Services Private Limited SME | 5 class wins | this month | no comparable pairs | 54% |
| CGD Group SME | 1 class wins | 5 months ago | no comparable pairs | 50% |
| THE HALPERN CHARITABLE FOUNDATION | 2 class wins | 6 months ago | no comparable pairs | 46% |
| Bidvest Noonan (UK) Limited Large | 3 class wins | 1 months ago | at estimate n=13 | 45% |
| FLEXWORLD UK LIMITED SME | 4 class wins | 2 months ago | no comparable pairs | 45% |
Matched by the nightly worker on class wins, buyer history, delivery geography, scale and notice text; relevance is a 0–100% heuristic score, not a probability of bidding. “Their award vs estimate” is that supplier’s middle value on its own comparable single-supplier wins, CPV 9834 first. Nobody here is known to be bidding.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Sept 2033
- First published
- 23 Sept 2026, 14:52 BST
- Last source update
- 23 Sept 2026, 14:52 BST
- Award evaluation window
- Submission end — 16 Nov 2026, 23:59 GMT
- Authority reference
ID 6323060- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0778c6Find a Tender- Contract terms summary
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as more…
detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
How to participate & submission route
Official notice Submit via eTendersNI- Expression of interest (EOI)
- —
- Tender submission deadline
- 26 Oct 2026, 15:00 GMT
- Clarification deadline
- 16 Oct 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice published4 days ago23 Sept 2026, 14:52 BST
- Clarification questions byin 19 days16 Oct 2026, 15:00 BST
- Submission deadlinein 29 days26 Oct 2026, 15:00 GMT
- Award decision expected byin 51 days16 Nov 2026, 23:59 GMT
- Contract startsin 127 days1 Feb 2027, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published23 Sept 2026, 14:52 BSTUK4
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender